HomeMy WebLinkAbout8D - Parks Winter Maint. Policy
SUBJECT:
DATE:
BACKGROUND:
DISCUSSION:
ISSUES:
STAFF AGENDA REPORT
4JII CZ31)
PAUL HOKENESS, DIRECTOR OF PARKS AND
RECREATION
CONSIDER APPROVAL OF PARKS DIVISION WINTER
MAINTENANCE POLICY
DECEMBER 16, 1996
In accordance to Council directive 96-05 staff has prepared
a policy regarding trail and sidewalk winter maintenance.
Realizing that the City has no written policies regarding
winter maintenance and snow removal practices, staff
thought that, while the Council directive refers to trail
and sidewalk maintenance (snow plowing), it would be a
good idea to address the entire winter maintenance
operation at this time.
We will be refining the current park maintenance
standards and procedures for summer maintenance and
present that policy to the Council in the Spring of 1997.
These standards and procedures will address the
boulevard maintenance adjacent to trails and streets,
which were also a part of Council directive 96-05.
Ideally the city would like to provide year around
maintenance to all parks and trails. Unfortunately, due to
the number of trails and sidewalk miles and other winter
park maintenance responsibilities, this ideal is not
achievable. It is therefore necessary to prioritize winter
maintenance of sidewalks, trails, parking lots, skating
rinks, etc.
The attached policy identifies the city's various facilities.
Each facility is given a priority and the priority dictates
how quickly the facility is to be maintained.
In some cases where there is a trail and/or sidewalk on
both sides of the street staff would recommend that we
plow only one side, unless the trial is identified in the
policy.
If we prioritize and limit the amount of trails and
sidewalks we maintain, we should be able to provide the
maintenance as set forth in the proposed policy. As the
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
trail system grows we may need to consider additional
personnel and/or equipment.
At this time we do not have a sidewalk plow and are using
pickups and Toro mowers with winter attachments
(blowers and brooms). Trail snow removal is very abusive
to the Toro mower. Though the Toro's work well for
sweeping rinks, they cannot tolerate the constant jarring
which they receive on the trails and sidewalks. In the
future it would be advisable to consider the purchase of a
piece of equipment which is designed to plow trails and
sidewalks. This would allow us to remove snow more
efficiently and would save the wear and tear on our Toro
mowers and pickup trucks.
We have received one request from a resident along
Pleasant Avenue to plow the sidewalks in front of their
home. The property owner believes that the sidewalk
should be maintained because of the age of the people in
this neighborhood. The staff feels that snow removal from
trails and sidewalks which abut private property should
be the responsibility of the homeowners, unless the trail or
sidewalk is identified in the policy.
This policy has been reviewed by the Parks Advisory
Committee and their suggestions have been incorporated.
A map will be presented at the City Council meeting
which will identify the winter maintenance areas and
their priorities. This map will be referred to as Exhibit 2.
AL TERNATIVES:
The Council has the following alternatives:
1. Approve the Park's Division Winter Maintenance
Policy and map as provided.
2. Approve the Park's Division Winter Maintenance Policy
and map with modifications.
3. Table this Agenda item for a specific reason.
4. Deny this Agenda item for a specific reason.
RECOMMENDATION: Staff recommends Alternative No. 1 or No.2. Upon
adoption we will publicize the materials in the Wavelength
and Prior Lake American.
ACTION REQUIRED: Motion and second to Approve Alternative No.1 or No.2.
Approved by:
Attachment
PAUL. DOC
PARK MAINTENANCE DIVISION WINTER
MAINTENANCE POLICY
I. Parks Department Winter Maintenance operations are prioritized according to the
following six categories.
HIGH PRIORITY
Safety
Emergency
School Access
Public Facility
MEDIUM PRIORITY
High Use Recreation
Hockey Rinks
LOW PRIORITY
Community Trails
Pleasure Rinks
II. Time tables for snow removal are based upon the priority of the particular trail,
sidewalk, parking lot, skating rink or access as setforth below:
High Snow removal should commence at the end of any snowfall and high
priority areas should be cleared in approximately 12 hours.
Medium Snow removal will commence after high priority areas have been
cleared of snow and should be cleared in approximately 24 hours.
L!m: Snow removal will commence any time after high and medium
priority areas have been cleared of snow. Low priority areas will be
cleared in approximately 36 hours.
TRAILS, SIDEWALKS, PARKING LOTS, & ACCESSES
I. It is the policy of the City to remove snow from the trails, sidewalks, parking lots, and
winter lake access areas in accordance with our Winter Maintenance Policy.
II. Exhibit 1, identifies each trail sidewalk, parking lot and winter access and identifies
whether each is considered high, medium, or low in maintenance priority. Exhibit
two is a maintenance map which shows graphically the priority of the various
facilities for winter maintenance.
III. The following standards are adopted for providing winter maintenance to designated
trails, sidewalks, parking lots and winter lake access:
1. Sidewalks and trails which abut private property shall not normally be cleared
of snow unless designated within this policy. It shall be the responsibility of
the homeowner to keep sidewalks clear of snow or ice in accordance with City
Code 9-1-1.
REMVPOLl.DOC
12/11/96
r
2. The designated sidewalks, trails, and accesses, are normally plowed, blown or
swept. The method of snow removal depends on the amount of snowfall.
3. Designated trails and sidewalks will be cleared as thoroughly as possible but
need not be cleared of all ice and snow, nor maintained to bare pavement.
4. To assure completion of priority areas, snow removal may be conducted on a
24-hour a day basis, which may result in snow removal equipment being
operated in residential areas during the evening, night, and early morning
hours.
5. In the event of equipment failure, extreme snowfall, or other unanticipated
events, deviation from these standards may be expected.
SKATING RINKS
The following standards are adopted for providing winter maintenance to hockey and
pleasure rinks.
1. All rinks will be swept and flooded Monday through Friday if needed.
2. If rinks become rough or uneven due to weather conditions, i.e., warm
weather, frost boils, or freezing rain, rinks will be shaved to improve ice
surface Monday through Friday.
3. In the event of snow:
A) No rink will be maintained until snow fall ceases.
B) Maintenance crews will not normally be called in on the weekends or
holidays to maintain rinks unless snowfall exceeds 2 inches.
C) Hockey rinks are ranked as a medium priority and therefore will not
be maintained until high priority winter operations are completed.
D) Pleasure rinks are ranked as a lower priority and therefore will not be
maintained until high and medium winter operations are completed.
4. If the condition of the ice becomes a safety concern, rinks may be closed at
the discretion of the Park and Recreation Director.
REMVPOL1.DOC
12110/96
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9-1-1
9-1-3
CHAPTER 1
STREETS, SIDEWALKS AND PUBLIC WAYS
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SECTION:
9- 1- 1 :
9-1-2:
9-1-3:
9-1-4 :
9- 1 - 5:
9-1- 6:
Remove Snow, Rubbish
Repairs to be Made
Collec:ions by Special Assessment
Remove Suilding Materiais. Oeoosit Required
Numbering System Adopted
Streer Overlay ..~ssessmen~ ?oliC'{
9-1-1: RE:\10YE S~OW, RLBBI~H: It shall be unlawful for any property
owner or occupant not to remove snow, ice or rubbish from his
abutting sidewalks, and it shall be the primary responsibility of said owner or
occupant to perform said removal.
9- 1- 2:
REPAIRS TO BE ~1ADE: It shall be unlawful for any property
owner or occupant not to make repairs to abutting sidewalks, and
it shall be the primar'! responsibility of said owner or occupant to
make said repairs.
9-1-3: COLLECTIONS BY SPEC1-\L AS5ESS:'rlE:'fT: Pursuant to
Minnesota Statutes Annotated 429.101 (1), the City Council may,
if said charges are nOt paid when due, collect by spec:al assessment any unpaid
special charges for all or any part of the cost of performing the work enumerated
in the foregoing Sections of this Chapter; providing, notice by certified mail with
return receipt addressed to said owner or occupant is deposited in the U.S. mails
at Prior Lake, Minnesota, at least seven (7) days before said work is undertaken.
Pursuant to Minnesota Statutes Annotated 429.101 (1), the Council, if said
charges are not paid when due, collect by special assessment any unpaid special
charges for all or any part of the cost of trimming and care of trees and the
1185