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Home My WebLink About8C - Library/City Hall Re-roof CONSENT AGENDA: PREPARED BY: SUBJECT: 8 C j~\; FRANK BOYLES, CITY MANAGER^' ~ :' CONSIDER APPROVAL OF RESOL~N 96-30 ACCEPTING BID FOR RE-ROOFING THE LIBRARY AND OLDER SECTION OF CITY HALL MARCH 18,1996 DATE: BACKGROUND: This agenda item contemplates an expenditure of $33,542.00 from the 1996 contingency account to pay for the replacement of a roof on the old segment of city hall, library building and repair to a portion of the newer city hall roof. DISCUSSION: The roof on the old segment of city hall was completed about 20 years ago. The roof on the library was last worked on about twelve years ago. Over the last few years we have found it necessary to repair leaks in both roof tops which caused damage to the interior of the buildings. This year in particular the old city hall roof leaked causing significant damage to interior walls, floors, furniture and equipment. Since these are both flat roofs the likelihood for leakage will continue unless a new roof is installed. Since both buildings will likely continue to be used for their current purposes for the next ten years, a new roof is part of the normal maintenance which should be provided for each building. Gary Staber, Building Official, has received quotations from two companies to replace the two roofs. Nieman Companies and Dalsin Roofing. When both bids are considered the Dalsin bid in the amount of $33,542.00 is the lowest. 16200 IA@ettP~W1~E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER T.' ISSUES: The Council should determine whether they believe new roof should be installed on the older portion of city hall and on the library and whether the costs proposed are "r~asonable" . ALTERNATIVES: Council has the following alternatives: 1. Approve re-roofing of the older segment of city hall and library. 2. Direct staff to undertake additional research or provide additional information as Council desires. RECOMMENDATION: Alternative #1 The quotation provided by Dalsin is a competitive quote they are a reputable roofing firm of long standing. The contingency account contains $140,000. This would draw down the account by $33,542.00. The Council should also be aware that we are seeking proposals for the re-roofing of the police annex building anticipated to be approximately $40,000. This expenditure would also be drawn from contingency. ACTION REQUIRED: Motion and second to approve Resolution 96-30 Accepting the bid of Dalsin Roofing in the amount of $33}542.00 to complete re-roofing of the older section of city hall and the library. AG31896B.DOC T"> RESOLUTION 96-30 MOTION BY: SECONDED BY: WHEREAS, the roof on the northern portion of city hall and the library building are at the end of their useful life, and; WHEREAS, both roofs have leaked during the last year causing damage to the building interior, and; WHEREAS, bids have been solicited and received for roof replacement as follows: City Hall Library Alt. 1 Total Oalsin Roofing $15,728 Neiman Companies $15,800 $16,514 $20,800 $1,300 No Bid $33,542 $36,600 and, WHEREAS Oalsin is a competent roofing company substituting the apparent low bid. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Mayor and City Council of the City of Prior Lake that it should and hereby does award bid for reroofing of the northern portion of city hall, the library building and for repairs to the southern portion of the city hall roof at a cost not to exceed $33,542. AND FURTHER, that funds for such work will be drawn from the 1996 General Fund Contingency Account. Passed and adopted this 13th day of March, 1996. YES NO Andren Greenfield Kedrowski Schenck Scott Andren Greenfield Kedrowski Schenck Scott Frank Boyles City Manager { Seal} Recording Secretary 16200 l!Agteo~ek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER B.L.Dalsin Roofing 88l-ROOF (7663) FAX 884-4342 Commercial Roofing * ReRoofing * Sheet Metal * Since 1944 8824 Wentworth Avenue South Bloomington. Minnesota 55420 February 12, 1996 City of Prior Lake 16200 Eagle Creek Avenue Southeast Prior Lake, Minnesota 55372 Attention: Jay Sherer Gentlemen: We hereby submit our Bid to furnish the Labor, Material, and Equipment to Re-Roof the above building as follows: DEMOliTION Remove the existing Roof Membrane. Clean up and dispose of debris. All debris will be disposed of at Dem-Con Landfill, Incorporated. Remove Sheet Metal Coping and save for re-installation. INSULATION If necessary, replace wet or damaged Insulation at a cost of $.80/board foot. Install one (1) layer of 1/2" Wood Fiber over existing Isocyanurate insulation. New Roof R-Value +22.2. ROOFING Roof Membrane to be 3-Plies of Type IV Fiberglass Felt in 23 lbs. inter-ply moppings of hot Asphalt. Surface to have a 60 lb. Floodcoat of hot Asphalt and 400 lbs. of Gravel per 100 square feet, (GAP #103G). Membrane Flashings to be Modified Bitumen Reinforced Capsheet set in hot Asphalt. Wrap Parapet with 20-mil Vinyl. Attention: Jay Sherer Re: Library Building Reroof February 12, 1996 Page 2 of 2 SHEET METAL Reset existing Prefinished Coping at Parapet. Provide new Galvanized Vents and Scuppers. GUARANTEE Provide our full Five (5) Year Guarantee on Material and Workmanship. PAYMENT & TERMS We shall provide aforementioned (Tax Included) for the sum of: SIXTEEN THOUSAND FIVE HUNDRED FOURTEEN AND NO/I00----------------------------------------(S16.514.00) Payments due monthly equal to 900/0 of Labor performed and Material delivered. Final Payment due Net Thirty (30) Days upon completion of our work. This Proposal may be withdrawn by us if not accepted within Thirty (30) Days. NOTE: Adequate access to be provided adjacent to building. Thank you for the opportUnity to quote you our prices. If you have any questions regarding this Proposal or need any additional information, please contact me at my office. ACCEPTANCE OF PROPOSAL: BY: DATE: AMOUNT: N ~ ,!-S5 1_ f,S f+ {,t-. '-? s-O ~ 88l-ROOF ~ (7663) B.L.Dalsin Roofing Roofing & Sheet !\t1etal Since 1944 JOH~ FLYX~ 8824 \";entworth Avenue South Bloomington. ~1innesota 55420 FAX 884-4342 86 lS2. 'tSt .&;2.. t I !~ i~ l~ I I t [!) I V I 1 PtJ~~ VrKe, '-JeR.~R'f' - f<..OOr FROM: B. L. Dalsin Co. M~R. 12.1996 10:29~M P 2/4 PHONE NO. : 612 884 4342 @L~ B.L.Dcilsin Roofing 881.ROOF (766.3) FNC 884.4342 Commercial Roofing . ReRoofing * Sheet Metal * Since 1944 February 12, 1996 8824 Wenrworth Avenue South Bloomington. Minneso(s 55420 City of Prior Lake 16200 Eagle Creek Avenue Southeast Prior Lake, Minnesota 55372 Attention: Jay Sherer Gendemen: We hereby submit our Bid to furnish the Labor, Material, and Equipment to Re-Roof the above building as foUows: DEMOUTION Remove the existing Roof Membrane. Clean up and dispose of debris. All debris will be disposed of at Dem.Con Landfill, Incorporated. Cue or remove existing Counterfla.shing at Parapet. INS ULA.TION If necessary, replace wee or damaged Insulation at a cost of S.aO/board foot. Install one (1) layer of 1/2" Wood Fiber over existing insulation. Tapered Saddle to be installed at East wall to help push water toward Downspout. ROOFING Roof Membrane co be 3-Plies of Type IV Fiberglass Felt in 23 lbs. inter-ply mappings of hoc Asphalt. Surface to have a 60 lb. Floodcoat of hot Asphalt and 400 Ibs. of Gravel per 100 square feet, (GAF #rp3G). Membrane Flashings to be Modified Bitumen Reinforced Capsheet set in hoc Asphalt. Reset existing roof-top equipment on Curbs. Clean and re-caulk deteriorated jointS at Coping Stone. .~".. .....,-~--,_......._-~~_.,.....,.~"'~.,---_.... .... FROM B. L. Da 1 Sin Co. MRR.12.1996 10:29RM P,3/4 PHONE NO. : 612 884 4342 Attention: Jay Sherer Re: CitY Hall - North Building Reroof February 12, 1996 Page 2 of 3 SHEET METAL Provide new Galvanized Steel Counterflashing at Parapet. Provide new Galvanized Vents and Scuppers. GUARANTEE Provide our full Five (5) Year Guarantee on Material and Workmanship. PAYMENT & TERMS We shall provide aforementioned (1'ax and'Permit Included) for the sum of: / FIFTEEN THOUSAND SEVEN HUNDRED TWENTY-EIGHT AND NO/100------------------------u---CS1.5.728.0Q1 Payments due monthly equal co 90% of Labor performed and Material delivered. Final Payment due Nee ThirtY (30) Days upon completion of our work. This Proposal may be withdrawn by us if not accepted within Thirty (30) Days. NOTE: .Adequate access to be provided adjacent to building. . .Due to the fact that this reof is over a ventilated ceiling space, no additional insulation is necessary. FROM B. L. Da 1 Sin Co. MAR. 12. 1996 10:29AM P 4/4 PHONE NO. : 612 884 4342 Attention: Jay Sherer Re: City Hall - North Building Reroof February 12. 1996 Page 3 or 3 ALTERNATES Alternate #1 - To perform roof repairs on adjacent EPDM Roof (noe included in Warranty). ,/ ADD; $1,300.00 ACCEPTED: Thank you for the opportunity to quote you our prices. If you have any questions regarding this Proposal or need any additional information, please contact me at my office. BERNARD L. DALSIN COMPANY ~~ /" John Fl ACCEPTANCE OF PROPOSAL: BY: DATE: AMOUNT: .1k. 5''1 ~ N IS T ~o ZoO 0 0 1) 0 t.,t, (,5 ~O At.. oJ .3 ~ (,G o o j g} I .JliJ c!Q,. z &. ~ SOcJiJ1 eU1UIN4 ~ """-! QiL~ B.L.Dalsin Roofing 881-ROOF (7663) P~/OF<. LA.KE- G)-ry H~LL Roofing & Sheet Metal Since 1944 1 () ~ ,1 i= 1 '\"'.:'-= 8824 \\'cntworth A\'cnue South Bloomington. ~1inncsota 55420 ~ !:~ Y ~~4-.+~';" ~2/28/1996 14:12 6127585112 u..' .L4/..a "ell ii; u., l'.....\.. ".l~~47~~.aa ~- ~ NIEMAN COMPANIES CITY OF PRIOR LAKE PAGE 02 Iil OU2 SID FORM RE;-' City Hall .. North BuUdl" !. 1IZDO eagl. C...k Av "e 1\ :O,L=: ,,~, 70CO u Nt -- ........- Bid to fumish the Laber, Material, and Equif3ment to Re-Rcof the abeve building as fellows: DEMOUTlON Remove th. existing Roof Membrane. CI.,n up and dIspose of debris. All debris will be dlspcsed of at Oem-Con Landfill, lnc;gr'pcrated. Cut or ntmove existing CQunt.rflash;"; at Parapet. 1N!J~77aN If n~d1ry. rep'aca ~t or damaged Jnsutatic" at a ccst of 7 0 ~ pP Linch Install one (1) layer of 112- Weed Fiber over existing Insulation. Taper8d Saddle to be tnstanecl at East wan to help push water tcward QQwnapout. ROCJ:l1IfJ Reof Membr3ne to be 3-PtI_ of Type IV Fiberglals Fen In 23 Ibs. Inter-ply mcpplng8 of "ot Aef=nalt. Surfac8 to nllve a SO lb. Floodc:aat of Met Asphalt and 400 Iba. of Gravel per 100 square feet, (OAF #1 03G). Membrane Fl"ngs to be Modified Bltumen Reinforced Cagsneet set in hot Asphalt. Rea. 8)(iating roaf-tcp equjpm8nt cn Curbs. Clean and ~uJk deteriorated joints at Capin; Slene. 16200 '\.....' Qwk Aue. S.E.. Prier L.i!sJc.a, Mlnnesotzl 55372-1 i14 / Ph. (612} 447-4230 I Fax (612) 447-4245 AN ~"'L oppIQ~n..'N11"'t' fMP\.OTf1C 82/28/1996 14:12 5127585112 ........ .......vu J"n.~ \I",~,*"''''~'';J NIEMAN COMPANIES ~ J. ',1'1 UF PR I OR t..\KE SHFI=T U~AL Provide new GaJ'JaniZed Steel Count8rf1as"ing at Parapet. Provide new GaJ\lanized Vents and SaJp~era. GUA~TY! F'ravide 1 n Year Guarantee an Material and WoricmansMip. ,..., YMENT & TlEIIMS w. shan "rovtd. .foNmenticned (TJUC and Permit Inciuded) for thl! sum of: $ 1 5 , 800 .. 00 Nieman Roofing Company, Inc. P. o. Box 64 New Prague, MN 56071 612-758-4791 IIMoRN.DOC PAGE 03' l4J U03 \"'44~ " PAGE El4 ~U04 ~2~28/1996 14:12 5127585112 BID FOR~ RE: Library Bulldlng 50' x 88' Roof Repa.Qment - Bid to furnish the Labor, Material, and Equipm~nt to Re-Rcof the above building as follows; t)EUQUT10N Remove ttle existing Roof Membrilt'l!. Ctean up and dispose of debris. AU ~eCrI. will be disposed of at Cern-Con Landfill, InCOlllQrated. Remcve Sheet Metal Coping and save for l"II-fnmUaticn. INSUL.JI nON If necessary, replace wet or damaged Insulatlcn at a eoat of 7n~ p~"" lbio~fJ1oQt. In.a.U one (1) layer af 1 r;: Wood Fiber o".r 8mtin; lsocyanurate insulation. New Raof R-Value +22.2. I/fCCI!1NG Roof Memb...,. tD t:. 3-Ptiea 01 Type IV Fiberg'asl Felt In 23 lbs. inter-p'y moppinga; of hot ~~"l Surface tc have a 80 lb. FJoodccat of not Asphalt and 400 lbe. of Gravel ~r 100 squ.,. feet, (GAF .103G). Membrane Ftashinv. to be Modified Bitumen ~einfcrcad Cap.".ef Mt in not Asphalt. Wr~p P~rapet with 2D-m11 Vinyl. 16200'" L' ~""Av.. S.E., Prior Lake, MinnClSOta 55372-1714 I Fh. (612; 447-4230 I :=ax (612) 447-4245 "!If EQUAl. OPQC'RTt:'NITV;J..ptQ"~ ,.. 1a2/28/1996 14:12 6127585112 . fa.. w.._~.., .....u NIEMAN COMPANIES ~!Ll U~ rKlUK L~ PAGE Ia~ ~005 SHEET METAL ~e..t existing Pre1in~"'.d Coping a. Parapet. Provtcle new GatvlJnlZ8d Ve"ts and SCI..ICIP8ra. C;UJUU~ Provide 1 0 Year Guarantee ~" Malenal and Workmans"'p. PA YM';NT & TEll", We shalf "",vide afcHwne"tfoned (Tax and Permit Included) fer rile sum of: S 2 0 , 8 0 0 . 00 Nieman Roofing Company P. O. Box 64 New Prague, MN 56071 612-758-4791 ~'.OCI: