HomeMy WebLinkAbout4F - Maintenance Change Order
STAFF AGENDA REPORT
SUBJECT:
4F
PAUL HOKENESS, PARKS AND RECREATION
DIRECTOR
CONSIDER AUTHORIZATION OF CHANGE ORDER #3
FOR MAINTENANCE CENTER
OCTOBER 7,1997
AGENDA #:
PREPARED BY:
DATE:
BACKGROUND:
During the final phases of construction of the maintenance center a
number of revisions were made to the contract. Change order # 3
should be the final change order for the project. The facility is
completed and parks and public works crews are now operating out
of this facility.
DISCUSSION:
The attached letter from Oertel Architects describes in detail the
change order items and costs associated with said items. The
largest item was to eliminate the landscaping from the contractor's
portion of the contract, $14,924.00 ( delete). The landscaper was
unable to complete the project in the proper timeframe and it was
felt that city crews could meet the deadlines and plant high quality
materials at wholesale costs. (see attached update memo). The
next significant dollar amount was soil corrections at
$3,710.00(add) and an additional depth of bituminous that was
required in the poor soil area, $2,200.00(add). The council was
made aware of the poor soil conditions at the April 15th and May
20th meetings and had approved an additional 1,300 cubic yards of
material if needed. As it turns out we used $3,710.00(add) of
imported material which was supplemented with $2,200.00(add) of
additional blacktop. The final amount of significance is rooftop
unit screening, $2,000.00(delete). When it is determined how much
screening is necessary we will do this as a separate project as was
done at the fire station.
ALTERNATIVES:
Change order # 3 will result in a credit of $7,226.00 to the project.
In total the project change orders have resulted in a net reduction in
the building contract amount. I will provide the City Council with
a final building project budget report in the future.
The Council has the following alternatives:
FISCAL IMPACTS:
1. Approve Change Order #3.
2. Table this Agenda item for a specific reason.
16200 ~~~!?f(Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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,....
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3. Deny this Agenda item for a specific reason.
RECOMMENDATION: Staff recommends Alternative No.1.
ACTION REQUIRED; Motion and second to approve Change Order number 3.
Approved by:
Attachment
AGREPCO.OOT
- 1
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Frank Boyles
Paul Hokeness
August 2, 1996
Landscaping at Maintenance Center
Rochon has not been able to mobilize their landscaping contractor and
I have become very frustrated trying to fight this battle. It is said that
if you want things done right, do them yourself. At this point I believe
it would be best if we take a credit from Rochon for the landscaping
and do the work ourselves. We still have a majority of our seasonal
employees on staff, and since some of our summer activities have
slowed down we have the personnel to tackle this project. It will mean
about two days of laying sod and I will put Merle in charge of planting
the shrubs and flowers. We have a lot of shrubs in stock and I know
that Merle will love taking on this project. I typically wouldn't take on
a project of this magnitude but the timing is perfect and in all honesty I
believe we will do a better job than the landscape company.
Attached is a letter from Jeff Oertel to Rochon indicating our
intentions.
16200 ~~~~.Hs.E.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
CHANGE
ORDER
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
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SUBSTITUTE
AlA DOCUMENT 0701-1987
PROJECT: Prior Lake Maintenance Building
(name, address) Prior Lake, MN
CHANGE ORDER NUMBER: 3
DATE: 9/5/96
TO CONTRACTOR:
(name, address)
Rochon Corporation
12866 Hwy. 55
Plymouth, MN 55441
ARCFnTECT'S PROJECT NO:
CONTRACT DATE: September 19. 1995
CONTRACT FOR:
General Construction
The Contract is changed as follows:
See Exhibit # 1 attached.
t
1
Not valid until signed by the Owner, Architect and Contractor.
The original (Contract Sum) was. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S
Net change by previously authorized Change Orders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
The (Contract Sum) prior to this Change Order was . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
The (Contract Sum) will be (decreased) by this Change Order in the amount of . . . .. ...... $
The new (Contract Sum) including this Change Order will be. . . . . . . . . . . . . . . . . . . . . . . . . . . $
2,582,601.00
(11,707.00)
2,570,894.00
( 7,226.00)
2,563,668.00
The Contract Time will be (increased) (decreased) (unchanged) by
The date of Substantial Completion as of the date of this Change Order therefore is
(
) days.
NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by
Construction Change Directive.
BR W Elness
ARCHITECT
700. 3rd St. South
Address
:~~
Rochon CQ11)Oration
CONTRACTOR
12866 Hjihw~v 55
Address
Plymouth MN 55441
BY o/JvJt#~1
DATE c; Is-I 'j.(..
City of Prior Lake
OWNER
16200 Eaille Creek Ave S E
Address
Prior Lake MN 55372-1714
BY
DATE
EXIDBIT #1
1. Provide soil correction for remainder of project.
371 yards @ $10/yard. Add $ 3,710.00
2. Provide extra asphalt mix and heavy duty paving at soft
spot in curve close to saIt bins as directed by Braun Intertec
and approved by Paul Hokeness. Add $2,200.00
3. Delete sodding, seed, mulch, plantings and edgeings. Deduct ($14,924.00)
4. Delete floor mats. Deduct ($989.00)
5. Provide testing over allowance. Add $812.00
6. Provide mechanical as per ASI#4. Add $792.00
7. Provide window with flashing to match kalwall
panels at wood shop. Add $495.00
8. Provide a dry sprinkler head at trash area. t Add $854.00
9. Provide fire stopping at beams and joists as
requested by Jay Sherer, City of Prior Lake. Add $572.00
10. Provide the following changes to hardware and
hollow metal:
a. Remake hollow metal frames at Rooms 109 & 110
due to descrpencies in dimensions at details 24/ A9.1,
1/A9.1, floor plan 1/AI.2 and the door schedule.
b. Change door width on door 100C from 3' 0" to
4' 0". The pull for the 3' 0" had been approved and
ordered by the time a decision had been made on
the exact width of door 1 OOC.
c. Provide closure for door 100C after the swing of
the door was changed from RH reverse to LH reverse.
d. Provide weather stripping for doors 108A & 103B,
a threshold for door lIlA, a door sweep for IlIA.
e. Door # 118 was detailed, approved and delivered
as a double door in a 4' 3" % opening and specified
as 7'0" x 6'0" flush pair. A single 7'0" x 3'0"
was provided later. Add $687.00
. ,
11. Provide extra patio concrete work as per Paul Hokeness. Add
12. Provide galvanized angle not shown on plan. Add
13. Provide credit for roof screen allowance.
Deduct
Total Net Deduct
f
$400.00
$165.00
($2,000.00)
($7,226.00)
.
OERTEL ARCHITECTS
1422 WEST LAKE STREET / RAINBOW BUILDING / SUITE 312
MINNEAPOLIS, MN 55408
TEL: 612/825-6613
FAX: 612/824-7884
EMAIL: LLPB39A@PRODIGY.COM
September 8, 1996
Mr. Paul Hokeness
City of Prior Lake
16200 Eagle Creek Avenue, SE
Prior Lake, MN 55441
RE: Prior Lake Maintenance Center
BRWEA #2908.Z00 / OA 196-01
Dear Paul,
Per your request, I have outlined the final, remaining
modifications to the contract. The contractor was advised to
summarize all remaining adds and deducts -to the work, and the
attached letter from Rochon, dated August 28, 1996, is the
contractor's response. Prior to this final letter, I reviewed a
previous list, and advised the contractor that a few items would
not be acceptable. Thus, this list is, in my opinion, an
acceptable list of adds and deducts.
Prior to the summary of items, I would like to point out that,
. except for the field conditions and soil problems on site, there
were a relatively small number of adds to the contract. As you
know, for a variety of reasons, the final contract sum was less
than the original contract.
The final requested and required changes to the work are briefly
summarized as follows:
1) Soil correction: During the middle of the construction, as
earthwork progressed, soil replacement continued to be a
problem. ci ty council approved the added costs for 1,000
yards of imported soil, which was included in change Order #2.
The city was also advised that between 1,000 and 1,300 yards
of additional imported material may be necessary to complete
the work, depending on the conditions. Ultimately, only an
additional 371 yards of imported fill was required, although
some additional bituminous paving was necessary in lieu of the
soil correction. Also note that we negotiated the cost per
yard from the $11.00/yard in the contract to $10.00/yard. In
all, this was a very pleasant surprise, considering the
possibilities.
Total add $3,710.00.
1
2) Added asphalt paving: This was added at the direction of the
soils engineer to help stabilize the paving, caused by the
less than ideal site conditions (i. e. ground water, poor
soils, poor compaction, etc.).
Total add $2,200.00..
3) Delete landscaping: This credit was authorized as the city
determined that it was more beneficial to perform the work
with park crews and receive the credit from the contractor.
Total credit: $14,924.00.
4) Delete floor mats: This was credited back to the city as it
was determined that it was more beneficial to purchase mats
and receive the credit from the contractor.
Total credit: $989.00.
5) Additional testing: Because of the poor soil conditions,
additional testing was required above and beyond the contract
allotment.
Total add: $812.00.
6) Mechanical storm piping changes: this is for the internal
storm water overflow piping, and the pair of spillways onto
grade. The original roof design was changed from an
underground system to a direct spill of the overflow onto
grade.
Total add: $792.00.
7) Added window: The precast wall panels were shipped to the site
with one additional window opening in the shop area, with no
glass called out at this location. Rather than changing the
panel, we decided to add a window opening to provide some
natural light into the shop.
Total add $495.00.
8) Added' sprinkler head: After the approved fire suppression
drawings and construction, the fire marshall advised that a
sprinkler head was required in the unheated, exterior trash
. room.
Total add: $854.00.
9) Added fire stopping at . corridor wall: The code official
advised that the ceiling deck detail required additional fire
stopping. The work was performed several times and was
carried out beyond that specified or required by the
2
architect.
Total add: $572.00.
10) Added hardware items: This includes a number of small hardware
items that were added to doors and frames at various locations
around the building. These changes improved the door
functions in some cases, and were required to correct
discrepancies in other cases.
Total add: $687.00.
11) Added patio: Per the direction from the city, a patio slab.was
added to the front of the building, upon which picnic table
could be placed.
Total add: $400.00.
12) Added galvanized steel angle: In the field, it was determined
that an additional steel angle was necessary to adequately
carry the load of a parapet wall.
Total add: $165.00.
13) Credit for roof screening: The contractor was advised not to
perform the roof screening work since the city could provide
this work at a lesser cost.
Total credit: $2,000.00
Please review and advise on your direction at this point. The
contractor has prepared a change order for the total amount, if
acceptable, and included the final credit on their pay request.
Sincerely,
ess Architects
ertel, AI , ccs
Project Manager
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