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Home My WebLink About7B - Salt/Sand Storage Building . " STAFF AGENDA REPORT DATE: 7B J1AUL HOKENESS, PARKS AND RECREATION DIRECTOR CONSIDER APPROVAL OF RESOLUTION #96-75 AWARDING BID FOR CONSTRUCTION OF SAL T/SAND STORAGE BUILDING. AUGUST 5, 1996 AGENDA N: PREPARED BY: SUBJECT: BACKGROUND: The purpose of this agenda item is approve resolution 96-75 to authorize the award of bid for the salt/sand storage building to the lowest bidder. DISCUSSION: At the May 20, 1996 council meeting council approved resolution 96-49 authorizing design and preparation of plans and specificat.ons and authorized the solicitation of bids for the Salt/Sand storage building. The bid opening was held on Monday, July 1, 1996 at 3:30 p.m. at the Fire Station. Seven contractors submitted bids as follows: Contractor Hunnerburg Construction J.S. Cates Construction CM Construction Northfield Construction Merrimac Construction Morcon Construction FNC Construction Bid Amount $174,975.00 5180,000.00 $180,000.00 5180,650.00 $187,998.00 5210,000.00 No Bid ISSUES: The Minnesota Pollution Control Agency strongly suggests that all public agencies provide cover for salt/sand storage piles and eventually there will be legislation requiring us to provide structures to eliminate the potential of runoff from the piles. Currently our salt/sand pile is located within 100 feet of Markley Lake and any runoff from the pile would go directly to the lake. The P.C.A. is concerned with this as we are and though we have made efforts to cover our pile with tarps it is virtually impossible to maintain this type of cover. When the salt/sand pile becomes wet it becomes more difficult to work with as it hardens and freezes. A building would eliminate SALTBID.DOC 1 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER RESOLUTION 96-75 RESOLUTION AWARDING BID FOR THE CONSTRUCTION OF A SALT/SAND STORAGE BUILDING MOTION BY: SECOND BY: WHEREAS, the need for a storage facility to store salt and sand is essential to the street snow and ice maintenance efforts of the public works department, and WHEREAS, an indoor salt/sand storage facility facilitates more cost effective snow and ice control, and WHEREAS, an indoor structure better protects the environment from the destructive effects of salt, and WHEREAS, a precast salt and sand storage building with a 2,500 ton capacity is recommended, and WHEREAS, bids have been solicited and received for the construction of a Salt/Sand storage building as follows: CONTRACTOR Hunnerburg Construction J.S. Cates Construction CM Construction Northfield Construction Merrimac Construction Morcon Construction FNC Construction BID AMOUNT $174,975.00 $180,000.00 $180,000.00 $180,650.00 $187,998.00 $210,000.00 No Bid NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Prior Lake that it should and hereby does award bid for the construction of a Salt/Sand Storage Building be awarded to Hunnerburg Construction at a cost not to exceed $174,975.00. Said funds for this project will be allocated from the following: 1. $100,000.00 from the original budget. 2. $11,914.00 remaining from the original budget due to cost savings. 3. $37,394.00 from additional interest earnings. 4. $24,947.00 from the Sewer and Water Fund balance. For a total of $184,255.00 AND FURTHER, the Mayor and City Manager are authorized to execute a contract of the construction of this building. RESSALT2.DOC Passed and adopted this 5th day of August , 1996. Andr~n Andren Greenfield Greenfield Kedrowski Kedrowski Mader Mader Schenck Schenck YES NO {Seal} City Manager City of Prior Lake RESSALT2.DOC STAFF AGENDA REPORT DATE: ~ 7A PAUL HOKENESS, PARKS AND RECREATION DIRECTOR CONSIDER APPROVAL OF RESOLUTION 96-49 AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS AND THE SOLICITATION OF BIDS FOR SAND/SAL T STORAGE BUILDING. MAY 20, 1996 AGENDA #: PREPARED BY: SUBJECT: BACKGROUND: The purpose of this Agenda item is to authorize staff to proceed with the preparation of plans and specifications and the solicitation of bids for a Sand/Salt storage building which would be constructed next to the new Maintenance Center. DISCUSSION: At the April 15, 1996 Council meeting staff presented to the Council a report regarding the needs for a 2,500 ton capacity Salt/Sand storage structure. It was also recommended that this building be constructed of pre-cast tip up panels which would match the exterior of the Maintenance Center. Council had concerns with the bidding process relating to this project and after attorney consultation it was determined that this project would have to be bid independently and could not be included as a change order to the present Maintenance Center contract. When the bids were received for the Maintenance Center project, on September 18, 1995 none of the fourteen contractors bid on the Salt/Sand storage structure. Since the Salt/Sand storage structure was an alternate to the bid and since no one bid on this alternate, then it is necessary to go through the formal bid process. It would not be possible to allow Rochon, who is the Maintenance Center contractor, to construct this building as an addition to their contract. Included with this report is a proposed budget for the salt/sand storage building, which is based upon the architects estimates. Estimated costs are higher than originally anticipated due to the busy construction season and the fact that this in essence is a whole new project. We will receive a credit from Rochon for the blacktop involved with the building. AOSAL T.DOC 1 16200 Eagle Creek Ave. S.E., Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ." ,~, ~._>........,......._~.._~_".,..,,,,,~.~~.-.-.____".~""_,,,....,..,,..,._"..,,.,,,,,,,_,,,_,'4"_~~""''"''''___'~'''''''_'~'-''''-'''''___''''___''''''''''___"'~''.'..."'.....,-_.,,~_..,"_...~"""""".,~~..~,~-,~,~," ... ,-.~-"""'- AL TERNA TIVES: RECOMMENDATION: FINANCIAL IMPACT: ACTION REQillRED: AOSALT.DOC For Council review I have attached a copy of the Agenda Report from the April 15th meeting. (See Agenda item 4H) Within that report I identified the reasons for the design change to the building. It is still felt that it would be best to construct a building which will match the exterior of the maintenance center. Our zoning ordinance provides that accessory buildings within the qffice park be screened or of the same composition as the principal building. Since it would be very difficult to screen such a building it would be advisable to match exteriors. In the long run a precast panel building will be much more practical, long lived, and more attractive than the wooden structure, which was originally proposed. The alternatives are as follows: 1. Approve Resolution 96-49 authorizing design and preparation of plans and specifications and authorize the solicitation of bids for the Salt/Sand storage building. 2. Table this Agenda item for a specific reason. 3. Deny this Agenda item for a specific reason. Staff recommends Alternative No.1. This alternative would allow the staff to formally bid the Salt/Sand storage building. If costs are excessive the council could elect to reject all bids. The total estimated cost for the construction of the Salt/Sand storage building is $189,280.00. (See attached sand/salt storage building budget) $100,000.00 was included in the original budget. There would be an additional savings of $11,914.00 from the Maintenance Facility budget. It is anticipated that we will have an additional $25,000.00 of investment earnings. The remainder would be requested to be allocated from the sewer and water fund balance by the City Council at the time the bid is awarded. (approximately $52,366.00). Motion and second to approve Resolution 96-49. REVIEWED BY 2 SALT/SAND STORAGE BUILDING BUDGET EXPENDITURES TOTAL $175,000.00 $4,980.00 $5,000.00 $3,000.00 $1.300.00 $189,280.00 Building Architectural Fees Blacktop Electrical Soils - Testing REVENUES TOTAL $100,000.00 $25,000.00 $11.914.00 $136,914.00 Original Budget Additional Investment Earnings Creidt from Maintenance Building TOTAL SHORTFALL ($52,366.00 ) MAY IS, 1996 SALTBUOO.DOC