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HomeMy WebLinkAbout020298 Regular REGULAR COUNCIL MEETING MINUTES Date: February 2, 1998 1. CALL TO ORDER: Mayor Mader called the meeting to order at 7:30 p.m. Present were: Mayor Mader, Councilmembers Kedrowski, Petersen, and Schenck, City Manager Boyles, City Attorney Pace, Assistant City Manager Woodson, Planning Director Rye, Planning Coordinator Kansier, Planner Tovar, City Engineer Ilkka, Police Chief O'Rourke, Fire Chief Chromy, and Recording Secretary Oden. 2. PLEDGE OF ALLEGIANCE: Mayor Mader led the Pledge of Allegiance and welcomed everyone to the meeting. 3. CONSIDER APPROVAL OF PREVIOUS MEETING MINUTES: A. January 20, 1998 MOTION BY KEDROWSKI SECOND BY PETERSEN TO APPROVE THE MINUTES OF THE JANUARY 20, 1998 MEETING. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. B. January 26, 1998 MOTION BY SCHENCK, SECOND BY PETERSEN TO APPROVE THE MINUTES OF THE JANUARY 26, 1998 SPECIAL MEETING. Mayor Mader asked that the section regarding the scoring system be deleted. MOTION BY PETERSEN SECOND BY SCHENCK TO AMEND THE MINUTES TO DELETE THE SECTION AT THE TOP OF PAGE 2 REGARDING THE SCORING SYSTEM. Upon a vote, ayes by Mader, Petersen, Schenck, abstention Kedrowski, the amendment carried. · Mayor Mader called the question on the main motion. Upon a vote, ayes by Mader, Petersen, Schenck, abstention Kedrowski, the motion carried. 4. CONSENT AGENDA: A. Consider Approval of Invoices to be Paid. B. Consider Approval of Resolution 98-11 Approving the City of Prior Lake Pay Equity Implementation Report. C. Consider Approval of Resolution 98-13 Authorizing Purchase of Two Crown Victoria Squad Cars. D. Consider Approval 1997 Fourth Quarter Investment Report. · City Manager Boyles noted that in the invoices on page 10, item 504, the two expenditures relating to the park referendufia should be deleted. · Mayor Mader asked that item C be removed from the Consent Agenda for discussion. MOTION BY KEDROWSKI SECOND BY PETERSEN TO APPROVE ITEMS A, B, D, WITH ITEM A AS MODIFIED BY THE CITY MANAGER. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. 16~gle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-42~5 AN EQUAL OPPORTUNITY EMPLOYER 5. ITEMS REMOVED FROM CONSENT AGENDA: o Item 4C) Consider Approval of Resolution 98-13 Authorizing Purchase of Two Crown Victoria Squad Cars City Manager Boyles reviewed the agenda report. The City maintains vehicles as squad cars for 12 months and then, for safety and maintenance, the vehicles are assigned to other departments with less intense use. The acquisition requested is in the amount of $40,798.00 through the Hennepin County purchasing program as shown on the amended resolution. Mayor Mader asked Police Chief O'Rourke about replacing a 1996 squad car with 63,000 miles and using the other as a spare car. He said why not just buy one car and use the old car as a back-up? Chief O'Rourke explained the primary squad car is driven 20-40 hours a day, and the second is driven at least 10 hours a day. He said they don't have the luxury of having a tree back-up. The vehicle the department is going to rotate has 60,000 miles. The white unmarked car has 29,0000 miles on it. Hopefully it will extend the life of the vehicles by rotating them. The department has five marked vehicles, four totally marked and one class B. Typically all are used, so there is really nothing for the CSO to use. MOTION BY MADER SECOND BY SCHENCK TO APPROVE AMENDED RESOLUTION 98-13. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. PRESENTATIONS: A. There are no presentations. PUBLIC HEARINGS: A. Public Hearing to Consider Approval of Tax Increment Financing Plan 2-9, Roberts Foods. City Manager Boyles introduced the item. The item has not moved forward, and staff recommends closing the public hearing and taking no further action. This would drop the creation of the Tax Increment District 2-9. Mayor Mader opened the public hearing. No one was present to speak. MOTION BY SCHENCK, SECOND BY PETERSEN TO CLOSE THE PUBLIC HEARING. Upon a vote, ayes by Kedrowski, Mader, Petersen and Schenck, the motion carried. OLD BUSINESS: A. Conduct Public Information Meea'ng to Consider Scott County's Request to Provide a Full Access Intersection and Installation ora Traffic Signal at the Intersection of County State Aid Highway 42 and Rutgers Street. Mayor Mader said there was not an intent to make a decision at this meeting. The intent of the agenda item was to obtain information. He advised the audience to be very specific and to avoid repeating information the Council has already heard. City Manager Boyles reviewed the agenda report. The proposal by Rainbow Foods and the preliminary plat approval given by the City of Savage was with the assumption that Timothy would be a signalized intersection. The determination was made that Rutgers was a more appropriate intersection. The purpose of this agenda item is to solicit input, and if appropriate, to direct staff. City Engineer Ilkka presented an overview of TH 13, which showed an area and relative layout of existing streets. He said these were potential solutions, and the City was not proposing that they be implemented. The Timothy Avenue residents were concerned with the potential of increased traffic. The argument was that a signal light at Rutgers would not result in as much increased traffic as a signalized intersection at Timothy. City Engineer Ilkka mentioned correspondence from Dave Moran representing neighbors in the Rutgers area, 2298.DOC 2 which suggested opening up the street through Boudins connecting Rutgers to Lois avenue. The City Council was petitioned in 1976 to close it off and dedicate it as park land. There is no reason to believe it would encourage more cut-through traffic. Traffic on Rutgers is expected to increase from 50 entering and 20 leaving, to 60 entering and 45 leaving, according to the traffic study conducted during peak evening hours. That is considered a minor impact. Any significant increase in traffic on Rutgers would be from closing Timothy at Commerce. The initial issue was access to businesses. Timothy has been ruled out. That leaves Harbor Place or Rutgers. City Engineer Ilkka said with an increased traffic volume, it will someday be difficult to make a left-bound turn onto CSAH 42. Traffic volumes build to a point, and the County makes restrictions to right-in-right-out. Rutgers would be accessible, and Harbor would not. From a benefit to the greatest number of people, Rutgers would be the best choice. Timothy residents want Timothy closed at Commerce to prevent cut-through traffic. They have asked the Council to consider disconnecting Timothy from Commerce. The City could close it off or make a cul-de-sac. It is premature to move forward with a design. He presented an outline of why Harbor Place would not be good. One reason is the short stacking distance between Harbor and Boone. The long term benefit to a signal at Rutgers is a safe access to CSAH 42 in all directions. He showed existing access at Rutgers left-in movement, and left-out. The configuration of existing versus proposed signal, includes the assumption that it would have lefts-in North and South. The other issue is what happens to the existing Timothy / Commerce/CSAH 42 intersection. With an incremental change of intersection, he said the County would expect the City to participate in the cost of potentially $30,000. If the City was unwilling to participate, the County would make Timothy a right-in/right-out. This would last 3-10 years with the projected traffic volumes. Commerce/Boudin/13 intersections were looked at in the Corridor study. The existing intersection currently provides left-in-left-out at Commerce. Boudin/13 provides a left-in left-out. It is a better potential long term solution to bring Boudin and Commerce to a common signalized intersection where they intersect TH 13 and provide access to business and residential. A concern with the loss of Timothy access is the potential negative impact to businesses. Loss of access is of great concern to businesses. The City looked at closing Timothy /Commerce at 42 and acquiring properties over to Rutgers and making that intersection a full signal. There is a potential to leave the connection as a right-in right out, open Timothy to Commerce, and provide good access to CSAH 42 and TH 13. Mayor Mader asked if Council had questions. Councilmember Kedrowski said the public should be aware that this is just a proposal, and the City is not taking action at this time. The City needs a starting point for discussion. Councilmember Petersen asked about Harbor Place. City Engineer Ilkka said there were no changes proposed, but left-out west bound would be the first change if there was one. Councilmember Schenck asked about the overhead diagram for the County which showed five possible options for the intersections of 42 and Timothy/Commerce. What would the financial arrangement be if the City utilized the intersection A proposal as it exists and then reverted to C at a later date? City Engineer Ilkka said the County would not propose that. If it were restricted now, it would not later provide a left-in. It would go from A to E or A to B. It would be an incremental move from A to E, and could be as much as $30,000. Councilmember Schenck asked ifA was an option for the County to carry the cost? City Engineer Ilkka said the Council could adopt A as its position. In 2-3 years, something would have to be done to restrict it. Councilmember Schenck asked whether anything other than B required City cost participation. 2298.DOC 3 City Engineer Ilkka said with C, there should be no cost to Prior Lake to implement. Councilmember Schenck asked about Exhibit 6. Does it mean acquisition of land and extensive road work? Does state participate or all cities? City Engineer Ilkka said the state will participate. Councilmember Schenck asked about exhibit 8. With this being the ultimate and most expensive, if the City elected to go with this, it could be a 2 step process. City Engineer Ilkka said the right-in right-out may still be if Commerce were extended over to Rutgers. Councilmember Schenck said so Commerce west on 42 will benefit at Rutgers. Mayor Mader said on intersection A, nothing shows a right in. City Engineer Ilkka said that was an error. Mayor Mader said it is classified as a principle arterial at 1/2 mile access spacings. City Engineer Ilkka said the 1/2 mile guideline is a generally accepted principal. The Met Council has adopted it, Scott County has adopted 1/4 mile. Mayor Mader said that is all. He asked that the public keep the time frame reasonable, at no more than three minutes. He said once all who want to speak have had a chance, others could speak again. City Manager Boyles noted he had received two letters, one from Dave and Jo An Moran, and one from Peter Coyle, Counsel for Oppidan requesting action by the Council. Dick Lee of Boudin Street said if the City put a light at Rutgers and 42, where will the back up go to? City Engineer Ilkka said he could get the numbers for him. Mr. Lee, asked about a left-in to Rutgers, and whether the mm lane would be sufficient for traffic going into Rutgers. Councilmember Kedrowski said this was anticipating more than local traffic coming into Rutgers. Mr. Lee said people will go through that way although they don't want to. Bob Worra on Rutgers said there has to be a stoplight on CSAH 42. People don't realize how winding it is on Waters Edge. He said the City Engineer's comment of 10 more cars is subjective. If a stop light is placed on Harbor Place, it should also be signed "dead end". People don't understand "no-through traffic". He said they should not buy that the developer will sue the City. He said a good point was how far would people back up with timing of the light. June Philip of 14211 Timothy said a car a minute was too much traffic. Mary Allard representing residents on Harbor Place asked what kind of impact a traffic light at Rutgers will have on Harbor place? The contention is with increased traffic Harbor Place will be barricaded. She said they would prefer a light at Harbor Place. It is a safety and access issue. Residents will need to make a left turn across west bound traffic on 42. If east bound traffic is backed up, they will not be able to access the development. Dan Beehimer of 14056 Natalie, said he would like to dispel an article written in the Prior Lake American. Dan said while he was reading the article, he saw several cars go right through the stop sign. He said the traffic 2298.DOC 4 study was not done during heavy times. Cars are accelerating through the stop sign. He said the City should close off Commerce at Timothy. Mr. Dick Quanbeck representing TF James, the owner of several of the commercial lots, addressed the Council. He said his concern was access to properties. He said he was not only looking at changes on 42 but on 13. Businesses are convenience-oriented, and there is a need for traffic safety. If the County restricts a left out onto 42, it will have a detrimental impact on businesses in the area. If the Council elects to close off the left turn, at a minimum there should be signage for a U-turn. That is not a safe movement for most people. This should be taken into consideration. Councilmember Kedrowski asked whether TF James had a position on Rutgers to Commerce. Mr. Quanbeck said not at this point. Bob Miller of 14359 Waters Edge Trail said he lived there 18 years. He is not opposed to 42 and Rutgers intersection. He said he had a question with the future of the driving range with pending development. City Engineer Ilkka said he would refer that to the City of Savage. Bob Miller agreed with the former speaker regarding Commerce, and he said he would hate to see access restricted to Commerce. If neighbors want Timothy restricted, it should be. Traffic will get worse and worse. The comer will be developed no matter what. City Engineer Ilkka said that was one potential solution. Mayor Mader said looking at the various options, they don't have a nice win -- win situation. It would be nice if they could have a solution. He said they were trying to look at impact. Bob Miller said he would prefer Rutgers and 42. Lloyd Johnson, real estate manager with Super Value, said this developer is a top-notch individual. He said he could bring up what they have encountered trying to do work on 42. He mentioned the difficulty Cub Foods had with the proposed site at CSAH 42 and 5 in Bumsville. He said Timothy is 28/100 ora mile from TH13, as the map shows, and at some point, with the light at Rutgers, they will have to do a light at Boone. He said in terms of integrity, they were dealing with Dakota County, where traffic engineers provide approval for accesses. In Scott County, Cities provide approval with County input. The cities will ultimately have 1/4 mile spacing conflict with County. Mayor Mader said so the difference with Dakota and Scott is that it is the County who makes the final decision. City Engineer Ilkka said Dakota County has plat approval authority according to legislation, and Scott County does not. Councilmember Kedrowski clarified it was 1/2 mile spacing rather than 1/4 mile. Mr. Johnson said cities have more authority in Scott than Dakota. In Dakota, with less than 1/2 mile, it is hard to get approval. Roger Briche on Rutgers said the traffic study minimizes impact as far as additional traffic. The credibility of the traffic study should be questioned if it is not taking into account that on Timothy others are directed onto Rutgers. John Martinsalt of Timothy east side said he pulled a half-dozen people out of the ditch by his house. He said he had no idea it would be opened up when he moved into the area. It was a residential street. Now he has 2 year old son. 2298.DOC Paul Schoeneman of Waters Edge said he had a number of concerns with the traffic study he feels it underestimated number of cars. Waters Edge is narrow and not at full-width. An increased traffic flow with winding streets is somewhat dangerous. He said now they were talking about lights at Rutgers and Harbor. It is not a good answer, closing off Timothy. Ron Eckmund of 6535 Harbor Place said back ups affect access to Harbor place. A problem is with the golf course going into Savage. That frontage road makes it longer by 20 feet. Sandee Wright of 14300 Timothy Avenue referred the Council to the November 10th detailed traffic study. The traffic consultant experienced cut-through on Timothy. He said they were expecting during peak hour an additional 60 cars due to Right - Ins, and a 20% run down Timothy. She said traffic will right-in more frequently. She said she wanted to bring information on the speed survey. She showed a spreadsheet documenting speed surveys. She said only 22 pieces of data were gathered, and there were a wide range of speeds like 19 to 36 miles per hour. She said the second hand-out showed speed surveys and time of day. She said she talked with Chief O'Rourke, and patrol cars were in north-bound lane visible to traffic. Michael Cox of 14040 Timothy Avenue said his house was inside the circle. The majority of traffic goes down Commerce and is from the neighborhood. It is an inconvenience to Timothy. Tom Woverra of Waters Edge Trail asked what advantage is there to Prior Lake with the Rainbow? Savage will get Rainbow Foods and tax benefits and Prior Lake will get nothing but headaches. They are not thinking about the future. On Waters Edge, people and dogs are in danger if traffic is routed through. He said there is no need for another Rainbow when there is one four miles away in Bumsville. Barry Stock with the EDA, City of Savage 5611 150th Street SE said the traffic study was done by an independent consultant. Traffic flow, tax base, and safety are concerns. He said one of his jobs was to enhance the tax base of the community. This area in question was in the Prior Lake/Savage school district, in an area of tremendous growth. The property will generate $379,000 new School taxes. If the property remains vacant, it is a difference of $241,000. The golf course is an interim use of property. Brittney Carrole of 14049 Rutgers. She said they were living in their first house, bought it 1 1/2 years ago. The reason they picked Prior Lake is they wanted a safe place to raise a family, and now a frontage road would go through their houses. This affects her and her family personally. Gale Lynn of 14144 Rutgers said she had three grown boys who used the park, and with baseball teams, traffic is lined up with very narrow winding streets already. Any increase in cut through traffic makes the bad only worse. She said the Council should consider the possibility of Harbor Place. Peter Coyle, Law Finn representing Oppidan, the developer, said they are mindful that they are as observers. The careful study of access plan for 42 and 13 has been going on for months and years. Oppidan wants Timothy signalized, but compromised with a signal at Rutgers. This is a fair compromise. The third point is if nothing is done, the access at Timothy and 42 will be worse, County will put in a median at Commerce and Timothy. The compromise is one that would insure left-in for north and south side property. It is a fair compromise. Mayor Mader said he was considering the complexity of the issue and would like to give the audience a second chance to speak if they desire. Bob Worra said no one has a problem with the Rainbow Foods in Bumsville. It is hard to get into and out of but people do it. Mayor Mader said Boone Avenue is depressed in terms of elevation and it takes tremendous fill. Harbor is flat from Harbor to TH13. Sandee Wright addressed the Council again. She said no time limits were published. 2298.DOC 6 Mayor Mader said that doesn't mean they can't impose a time limit, because they did not want the meeting to go on all night, in consideration of the public and the Council. Sandee Wright said there was a lot of time spent putting together the information. On Rutgers, Timothy, and Waters Edge, there is critical impact to all families. She said she would skip over speed surveys except to say there were fallacies in the way they were conducted. She said she did not see surveys for peak rash hour time or those that accessed Timothy from driveways. The survey says very little about true speeds. Residents of Timothy say speed surveys cause temporary abatement of speeds. She showed a diagram of the neighborhood. Nine months to 16 years are the ages of the children in the area. Fifteen kids are on Timothy. Sixty percent of the kids are one to five years old. She said they wanted to ask that Timothy be closed at Commerce. Timothy residents believe Rutgers is the right place. A Timothy close would necessitate a TH13 change. It benefits residents of the entire neighborhood, and safety should carry greater weight than convenience of driving adults. Dick Lee of 6806 Boudin asked when the speed survey was done? City Manager Boyles said December. Mr. Lee said the speed survey should be done in the summer months. Closing Timothy is not convenient for him. If anyone has been down to Boudin street trying to take a left it is impossible. Paula Coting of 14680 Rutgers said with the concerns on Timothy and Rutgers, and on Harbor Place they want a light, Harbor Place would be a plus for them to get out. It would make a lot of people happy if it was put at Harbor. Mayor Mader said there were no decisions made in the past on the issue, they had only received input. The only discussions were at the Council or at the workshop. Second, while it is difficult to conduct this type of meeting, there were many people there to speak. He said there is no plan for the Council to make a decision on this information tonight. The purpose of the meeting was only to gather information. He said safety will be first priority when a decision is made. Ron Weezie of 6830 Boudin said he had lived there 30 years. He asked how could they get a light at Commerce and 137 There may or may not be a light at Rutgers. Mayor Mader said the light at Commerce and 13 is an option being discussed. To get a light would speed up the process. He said they would encourage the County and State to move expeditiously. Bob Miller of 111491 Waters Edge said there was little objection to a light at Harbor. Does developer have to contact the County regarding accesses? City Engineer Ilkka said the County has endorsed a light at Rutgers. Mayor Mader said at there is a longer term plan to put one at Boone. Peter Coyle of Larkin Hoffman said with respect to the position of Oppidan, an access plan was submitted to County for approval. He said on behalf of the developer, a decision should be made shortly. City Manager Boyles said it depends on what is required from the City Council to make a decision. Mayor Mader said it should be apparent there are extremely conflicting interests. The City Council will not have a special meeting regarding the issue. Peter Coyle said it was his understanding from the last meeting that there would be a decision made this evening. Mayor Mader said that was a workshop where no decisions were made. This is an informational meeting. 2298.DOC 7 Councilmember Kedrowski said it was prudent to give some dkection so the staff can move the process along. Mayor Mader asked do you want to address that now or later in the meeting? Councilmember Kedrowski said he did not have a preference. Councilmember Schenck said he wanted to do it now because people were waiting. Councilmember Kedrowski said in reviewing the exhibits provided, he supported exhibit 6 with an intersection at Commerce Avenue and Boudins. That eliminates one access to 13. It would make no sense not to support that position. Commerce is still a viable area from TH 13. If the City ignores Rutgers, can County go ahead? City Engineer Ilkka said the County and Savage have agreed that Rutgers is a location for a traffic signal. They could pursue MnDOT and dispute resolution board. MnDot would likely favor the County and Savage. Councilmember Kedrowski asked would Rutgers still have full access if moved to Harbor? City Engineer Ilkka said ultimately, if a signal was approved on Harbor, both Rutgers and Timothy at Commerce would only have right-in-fight-out. Councilmember Kedrowski asked would that be a frontage Road? City Engineer Ilkka said it may be possible. Councilmember Mader said there are condos close to the road. Councilmember Kedrowski asked about the frontage road property, who would acquire in the long term? City Engineer Ilkka said the staff had not pursued it. If the Council wanted to give that direction, staff would. Councilmember Kedrowski said he was in support of closing Timothy at Commerce to the South with traffic from CSAH 42 forced to go along Commerce. As far as access interchange, he questioned whether the City could afford to do nothing for 2-3 years. City Engineer Ilkka said Prior Lake could make changes incrementally. Councilmember Kedrowski said Council should make a decision at the next meeting. Councilmember Petersen said if they wait on this and do intersection A so the City can have 2 years of Left Turn versus intersection C, the City is better off going to intersection C where traffic can make a left-in and go back to 13 to make a turn. He said they should let people know so they don't remodel a house. Councilmember Schenck said a U-mm is not an efficient means of moving traffic when looking at the proximity requiring two lanes 42 and 13 to get west bound. He said he is in favor of exhibit number seven closing Timothy at Commerce. Any action taken on CSAH 42 needed to be coordinated with the neighbors concerns on access to 13. He said he hates signal lights. If there were no perceived benefit, he would fight it. The volume of traffic coming up on 42 will make crossing 42 difficult. The cut through on Rutgers was brought up. Anyone cutting through now on Rutgers will find a 2 minute difference on Commerce. Rutgers is the long way around. CSAH 42 and Commerce businesses need to be protected. Mayor Mader said the regarding Timothy Avenue closing, it appears to be an option dealing with safety issues. Councilmember Kedrowski said for public information, with the passing of the park referendum, it will remove the use of the park as a ball field for organized P.L.A.Y. Activities. It will be a neighborhood park. That may lower on-street parking. 2298.DOC Mayor Mader said he had a concern that any car speeding down Rutgers could end up in the park. Councilmember Kedrowski said the Council should hear from property owners in the Commerce area. Councilmember Schenck said he spoke with three who did not want a change in the Commerce intersection. Councilmember Petersen asked about creating a "pork chop" at the Timothy/Commerce intersection. City Engineer Ilkka said the neighbors would be the biggest violators because it would be a short way home. Mayor Mader said perhaps a light at Harbor was worth further consideration. Councilmember Kedrowski said the access to the north would be gone then. Councilmember Petersen said there would have to be room on Harbor for slow and acceleration lanes. City Engineer Ilkka said he did not have the information to answer that. Councilmember Kedrowski said if they dropped Rutgers and closed it off, it would allow an intersection with no access south. City Engineer Ilkka said there will always be a right in right out. This may give the property to the north a left in. Mayor Mader said it appears that they are looking at a lot of personal pain and cost with any signal intersection. He said he would like to have a solution that was a reasonable compromise, and the Council would address that at the next meeting. City Manager Boyles said he thought he heard the following from Councilmembers 1) Close Timothy at Commerce concurrent with the Boudin/Commerce intersection improvement, 2) Check stacking issues on Harbor and CSAH 42, 3) Try to eliminate U-tums off TH 13 and CSAH 42 if possible, 4) See if the County, Savage, or Developer would pay for the CSAH 42 improvement costs, 5) If Timothy/CSAH 42 is to be restricted at all, consider the intersection C configuration and 6) Check potential problem with public safety traffic in the event of road closure. Consider Approval of Resolution 98-12 Approving Award of Bid for Cable Television Equipment Acquisition and Installation Contract. 2298.DOC MOTION BY KEDROWSKI SECOND BY SCHENCK TO APPROVE RESOLUTION 98-12 APPROVING THE AWARD OF BID FOR THE CABLE TELEVISION EQUIPMENT ACQUISITION AND INSTALLATION CONTRACT. Councilmember Kedrowski said this was long overdue. There was a cost consideration but within six months to one year all Prior Lake committees and commissions should be on cable television to allow the community convenient access to the meetings. He said he would like to request from staff the cost of cable for adding all committee meetings to next years' budget. Councilmember Petersen said he would like to go with that. Councilmember Schenck said he would like to see more exposure. The only question he has is the layout of the monitors, and the possibility of closing the partition. Assistant City Manager Woodson said there is also an audio portion that will improve the sound at the meetings; the back of the room was not wired for sound. Mayor Mader asked how the City was going to staffthe actual recording and what would be the ongoing cost? 9 Assistant City Manager Woodson said there were many fkms that provide such service. They would use only one operator for the entire system. There would be remote cameras, and the cost for the service would be $10- 12 per hour, so it would depend upon the number of meetings, and the length of each meeting. Mayor Mader asked why two cameras were necessary. Assistant City Manager Woodson said there would be a camera focused on the presenter and a camera on the Council. The Council would view three television monitors to improve graphic visibility. Mayor Mader asked about the speaker hook-up in the back. Assistant City Manager Woodson said the upgrade includes two speakers. City Manager Boyles said there were also added voice activated amplifier and mixer. Mayor Mader said with already two versions of audiovisual equipment in the Fire Hall, he did not want to expend more dollars on something that would not work. Assistant City Manager Woodson said with the proposals there was a diagram of what the Council wanted to accomplish. He said he did not know what was done in the past, but this system, according to AVW and Councilmember Petersen and Cable Access Studio Coordinator Jim Schindler would meet the Council's objectives. MOTION BY MADER SECOND BY SCHENCK TO APPROVE RESOLUTION 98-12 APPROVING THE AWARD OF BID FOR CABLE TELEVISION EQUIPMENT ACQUISITION AND INSTALLATION CONTRACT. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. MOTION BY KEDROWSKI SECOND BY SCHENCK TO DIRECT STAFF TO RESEARCH THE COST OF CABLE CASTING ALL OF THE COMMITTEE MEETINGS. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried.. NEW BUSINESS: A. Consider Approval of Resolution 98-14 Approving an Amendment to the Comprehensive Plan for the Property Located at 6867, 6885, and 6889 Boudin Street. MOTION BY KEDROWSKI SECOND BY SCHENCK TO APPROVE RESOLUTION 98-14 APPROVING AN AMENDMENT TO THE COMPREHENSIVE PLAN FOR THE PROPERTY LOCATED AT 6867, 6885, AND 6889 BOUDIN STREET. Councilmember Petersen asked why it would change at this point? Planning Coordinator Kansier said the Planning Commission was asked to look at the property because the marina is in the conservation district and the conservation district would be eliminated under the new zoning ordinance. Secondly, the property owner asked that the commercial use zoning be changed to the C2 district. Mayor Mader asked whether it was a zoning change or change to the comprehensive plan. Planning Coordinator Kansier said there was one zoning change to the marina portion. It is currently conservation, and would show up as commercial. The remainder is the same. Mayor Mader said so this would be a change in zoning. 2298.DOC 10 2298.DOC Planning Coordinator Kansier said currently it is zoned B-l, Neighborhood Commercial; the Planning Commission recommended rezoning the property C2. She said the comprehensive plan should be changed to reflect commercial use as a commercial designation on the comprehensive plan. Planning Director Rye said currently the comprehensive plan shows this as residential. That would render commercial use non-conforming. Mayor Mader asked if anyone had any comments about changing the comprehensive plan. Bryce Huemoeller of 16670 Franklin Trail representing the owner of the Marina said he would support the proposed change since it was consistent with the commercial use. Mayor Mader called the question. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. B. Consider Approval of Resolution 98-15 Approving an Amendment to the Comprehensive Plan for the Property Located at 5240 160th Street. Planning Coordinator Kansier said that the property owner requested a Conditional Use Permit in order to establish a residential group home on this site. This request triggered this revision to the comprehensive plan designation of the property, which lies near the intersection of Franklin Trail and CSAH 44; the proposal is Urban High Density Residential. Councilmember Schenck asked Planning Coordinator Kansier whether there was any indication of commercial interest in the property in the past. She said she had not discussed the subject with anyone. Councilmember Kedrowski said directly across the street were a set of townhomes; what is it zoned? Planning Coordinator Kansier said R3, multifamily residential. Mayor Mader said that leads to agenda item 9C, the Safe Haven for Youth item. He asked whether the Planning Commission had held a heating. Whenever a community talks about special homes, there are always strong feelings about that. Has there been much input from the neighborhood? Planning Coordinator Kansier said a developer-neighborhood meeting was held. She said owners within 500 feet were notified twice for planning commission public heatings. MOTION BY KEDROWSKI SECOND BY PETERSEN TO APPROVE RESOLUTION 98-15 APPROVING AN AMENDMENT TO THE COMPREHENSIVE PLAN FOR THE PROPERTY LOCATED AT 5240 160TH STREET. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carded. C. Consider Approval of Resolution 98-16Approving Conditional Use Permit for Safe Haven for Youth. MOTION BY KEDROWSKI SECOND BY PETERSEN TO APPROVE REVISED RESOLUTION 98-16 APPROVING CONDITIONAL USE PERMIT FOR SAFE HAVEN FOR YOUTH. City Manager Boyles referred to the Planning Commission report recommending a fire sprinkler system. The staff believes this requirement should be left out of the approving resolution and dealt with in the Building Permit. Dan Saad of 14750 W Bumsville Parkway, developer, said they wanted to take out the condition of the sprinkler system. Councilmember Kedrowski asked about the additional landscaping requirements. 11 Planner Tovar said it was because of metes and bounds requirements and the fact that the building has two front yards. She referred to conditions 4,5,6 of the resolution which relate directly to the engineering memo. Councilmember Schenck suggested that they strike condition 10 and leave open the reference to building code. Planning Director Rye said don't impose conditions. He said the Uniform Building Code applies. Both the motioner and seconder accepted a friendly amendment to delete condition 10 of the resolution. Upon a vote, ayes by Mader, Kedrowski, Petersen, and Schenck, the revised resolution was adopted as amended by deletion of condition 10. Consider Approval of Resolution 98-17 Authorizing Submittal of an Application for a Metropolitan Council Environmental Services Matching Loan for an Infiltration/Inflow Control Project to Establish a Sump Pump Inspection Program and Authorizing Howard R. Green Company to Implement the Program. MOTION BY SCHENCK SECOND BY KEDROWSKI TO APPROVE RESOLUTION 98-18 AUTHORIZING SUBMITTAL OF AN APPLICATION FOR A METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES MATCHING LOAN FOR AN INFILTRATION/INFLOW CONTROL PROJECT TO ESTABLISH A SUMP PUMP INSPECTION PROGRAM AND AUTHORIZING HOWARD R. GREEN COMPANY TO IMPLEMENT THE PROGRAM. City Manager Boyles said that City taxpayers are paying more than they need to for sewer service because of sump pump interconnection with the sanitary sewer system. Because of storm water added to the system expansion occurs before it needs to. This inspection program is designed to encourage disconnection. Mayor Mader asked if the City would send out letters. City Manager said yes, regarding the disconnection. Mayor Mader clarified there was a sump pump needed because of the water in the basement. Where would the water go? City Manager Boyles said the sump pumps should not be directed into the sanitary sewer but over the lawn. City Engineer Ilkka said they were operating on a customer friendly basis. Mayor Mader asked about the ordinance required to enforce. City Engineer Ilkka said current ordinance prohibits the situation. There are MPCA established guidelines for sump pumps. Mayor Mader asked if there were that many sump pumps in Prior Lake? City Engineer Ilkka said yes. Planning Director Rye said there was a lot of clay soil too. City Engineer Ilkka referred to a letter from the Met Council addressing the City's above normal sewer flow record. Mayor Mader asked about the cost. City Manager Boyles said up front it was about $80,000, 50% would be reimbursed by MCES. If the City participated over a 5 year span the MCES portion would be forgiven. 2298.DOC 12 10. Councilmember Schenck asked that the program also give some concentration to leaking manholes around the lake. City Engineer Ilkka said the program format could be amended to do so. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. E. Consider Approval of Resolution 98-17 Appointing an Individual to Fill the City Council Vacancy. Mayor Mader said he did not know if any further discussion would be needed. Councilmember Kedrowski suggested that the Council go around. He said he thought the candidates were both excellent, and each brought different things to consider. He said based on where the Council is at with the issues it is dealing with, such as budgeting, tax issues, and economic development, clearly the appropriate candidate is Jeannie Robbins. Councilmember Petersen said he would support Dave Wuellner because he was a long time resident, owned a business, and had experience on the Planning Commission. Councilmember Schenck said he didn't think the City loses with either one. Dave brings a good perspective. He said the qualification issue is the only thing left to decide upon. He said he wished Dave would have run for Council in November. It is a good experience, campaigning. He said it could not be construed as personal preference. His sole decision was based on the democratic process that took place in November. Therefore he supports Jeannie Robbins. Mayor Mader said he would support who would represent the majority of citizens in Prior Lake, including someone who would be accepted by Council and staff. He preferred Dave Wuellner. He said of the finalists, Dave was the only one on all Councilmembers' lists in the top three. MOTION BY KEDROWSKI SECOND BY SCHENCK TO APPROVE RESOLUTION 98-17 APPOINTING JEANNIE ROBBINS TO THE COUNCIL VACANCY. Upon a vote, ayes by Kedrowski and Schenck, nays by Mader and Petersen, the motion failed. MOTION BY PETERSEN SECOND BY MADER TO APPROVE RESOLUTION 98-17 APPOINTING DAVE WUELLNER TO THE CITY COUNCIL VACANCY EFFECTIVE FEBRUARY 3, 1998. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. Mayor Mader said he appreciated Council's action on the item. OTHER BUSINESS: City Manager Boyles reminded the Council of the workshop agenda, including Bylaw suggestions, the Satellite Fire station discussion, and the discussion scheduled for Saturday, February 14th determining a policy for setting performance standards for the City Manager. Mayor Mader asked about the item on the bluff ordinance requiting an engineer to certify that a building will not cause erosion. He said people were expressing concerns about not being able to fred an engineering finn which would do that. It causes engineering firms to say they will not touch the project, perhaps Council should ask the planning department to take a look at that. The Council concurred. Councilmember Schenck said it was necessary for the City Council to reconsider agenda item 9D. 2298.DOC 13 MOTION BY SCHENCK SECOND BY KEDROWSKI TO RECONSIDER RESOLUTION 98-18 AUTHORIZING SUBMITTAL OF AN APPLICATION FOR A METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES MATCHING LOAN FOR AN INFILTRATION/INFLOW CONTROL PROJECT TO ESTABLISH A SUMP PUMP INSPECTION PROGRAM AND AUTHORIZING HOWARD R. GREEN COMPANY TO IMPLEMENT THE PROGRAM. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. City Manager Boyles said if Council wished to include manhole sealing it would be in the third whereas. MOTION BY SCHENCK SECOND BY KEDROWSKI TO AMEND RESOLUTION 98-18 TO ADD THE FOLLOWING TO THE THIRD WHEREAS: "AND OTHER I/I REDUCTION MEASURES". Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion carried. 11. 12. ANNOUNCEMENTS/CORRESPONDENCE ADJOURNMENT MOTION BY PETERSEN SECOND BY SCHENCK TO ADJOURN THE COUNCIL MEETING. Upon a vote, ayes by Kedrowski, Mader, Petersen, and Schenck, the motion camed. The meeting adjourned at 11:45 P.M. City Manager Recording Secretary 2298.DOC 14