HomeMy WebLinkAbout9C - Bids for Trails, Pkg. Lots
MEETING DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MARCH 15, 2004
9C
AL FRIEDGES, PARK MAINTENANCE SUPERVISOR
BUD OSMUNDSON, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION TO APPROVE PLANS AND
SPECIFICATIONS AND AUTHORIZE STAFF TO ADVERTISE FOR BIDS
FOR TRAILS, PARKING LOTS, BASKETBALL COURTS AND STREET
OVERLAYS AS IDENTIFIED IN THE 2004-2008 CAPITAL IMPROVEMENT
PROGRAM
History
The purpose of this agenda item is to approve the plans and specifications and authorize
advertisement of bids for trails, parking lots, basketball courts, and street overlays
identified in the 2004-2008 Capital Improvement Program (C.I.P).
Each year the City Council adopts the C.I.P. which involves funding for various
improvement projects. To ensure that the Council is aware of and supportive of our
major park improvement efforts and street maintenance, we are seeking approval of the
plans and specifications and authority to advertise for bids to install trails, parking lots,
basketball courts and street overlays in and around the City and its parks. The plans
and specifications are similar to those approved for last year's trail and basketball court
improvements at the February 3,2003 Council meeting.
Current Circumstances
The following projects have been identified by staff for construction in 2004:
BASKETBALL STREET
COURT PARKING LOTS OVERLAYS
Wilds North Ponds Park Anna Trail
Ryan Park Commerce Avenue
Timbercrest Toronto Avenue
Tower Street
Duluth Street
150th Street
TRAILS
Wilds North
The 2004 C.I.P identifies installing trails at Jeffers, Wilds North and Timbercrest parks.
The trail identified for Timbercrest Park was completed in 2003 as the development was
being constructed. The Jeffers Pond property is currently in negotiations and not ready
to receive a trail. Due to these circumstances, City staff is requesting that only the
Wilds North trail be considered for 2004 construction and Jeffers Park to be placed on
the 2005 C.I.P. The City prides itself on maintaining and adding to the extensive trail
system the residents currently enjoy. This trail will provide safe pedestrian access for
the Wilds North area.
C:\Documents and Settings\KellyM\Local Settings\Temporary I~'~\~~~OOs specs trails bb court 3-15-04.DOC
Phone 952.447.4230 / Fax 952.447.4245
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
The C.I.P. identifies the construction of a 12 basketball court in both Ryan Park and
Timbercrest Park. Staff is also requesting authority to construct a 12 basketball court at
Wilds North Park. The basketball courts would provide benefit for both adults and
children to enjoy. Throughout the City, basketball courts are widely utilized and
enjoyed.
This year's C.I.P. identifies $125,000 to install parking lots and trail access at Jeffer's
Pond, Haas Lake Park and the Ponds Athletic facility. Jeffer's Pond is not ready for
construction. Staff does request that the parking lot identified for Ponds Athletic
Facility be constructed this year. Parking lots provide much needed areas for our City
parks, where the alternative is parking in front of homes in residential areas. Staff does
not recommend proceeding with the Hass Lake Park parking lot this year.
For the first time this year, city staff is recommending to include street overlay projects
with the trails, basketball courts and parking lots projects. By combining the scheduled
overlays in the C.I.P with the other bituminous paving activities mentioned above, the
City should see cost savings in all of the categories. The 2004 C.I.P identifies various
streets for the overlay project totaling $95,000 in costs. Through the use of the
pavement management system, staff has identified Anna Trail, Commerce Avenue,
Toronto Avenue, Tower Street, Duluth Avenue and 150th Street for the 2004 street
overlay portion. Each of these streets have concrete curb and gutter so only an overlay
is required to renew the streets.
Conclusion
Staff is requesting that Council approve the attached resolution to approve the plans
and specifications and authorize the advertisement for bids. The next step will be to
request City Council to approve the bids and award the contract.
Budget Impact
The funds for these projects will be drawn from the Capital Park Fund (up to $125,000)
and the Street Operating Fund (up to $95,000).
The alternatives are as follows:
1. Approve a resolution approving the plans and specifications, and authorizing the
advertisement for bids of trails, basketball courts, parking lots and street overlays.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Staff recommends alternative number 1.
Bu
orks Director
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 04-xx
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING STAFF
TO ADVERTISE FOR BIDS FOR THE TRAILS, PARKING LOTS, BASKETBALL COURTS
AND STREET OVERLAYS AS IDENTIFIED IN THE 2004-2008 CAPITAL IMPROVEMENT
PROGRAM
MOTION BY:
WHEREAS,
SECOND BY:
The following projects have been identified by staff for construction in 2004:
BASKETBALL STREET
COURT P~NGLOTS OVERLAYS
Wilds North Ponds Park Anna Trail
Ryan Park Commerce Avenue
Timbercrest Toronto Avenue
Tower Street
Duluth Street
1 50th Street
TRAILS
Wilds North
WHEREAS,
The City of Prior Lake is committed to providing trails, basketball courts, parking
lots and other park amenities in accordance with the Comprehensive Park and Trail
Plan and to improving the city streets by providing continued maintenance; and
WHEREAS,
Trails, parking lots, basketball courts and improved street conditions provide our
residents the opportunity to enjoy our City and our parks; and
WHEREAS,
Trails are an essential link between neighborhoods, business areas, and parks.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The City Council approves the plans and specifications and authorizes staff to solicit bids for the
trails, basketball courts, parking lots and street overlays as identified in the Capital Improvement
Program and modified by the staff report dated March 15,2004.
3. The funding for the trails, basketball courts and parking lots shall come from the Capital
Park Fund. The street overlays shall come from the Street Operating Fund. Specific
funding authorization will be established by the resolution awarding bids.
Passed this 15th day of March 2004.
YES
NO
Haugen Haugen
LeMair LeMair
Petersen Petersen
Zieska Zieska
Blomberg Blomberg
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Phone 952.447.4230 / Fax 952.447.4245
{ Seal }
Frank Boyles, City Manager
C:\Documents and Settings\KellyM\Local Settings\Temporary Internet Files\OLKD\approve plans specs trails bb court 3-15-04.DOC