The URL can be used to link to this page

Home My WebLink About9B(1) - 2004 Improvement Projec 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: REVIEWED BY: AGENDA ITEM: March 15, 2004 9Bl LARRY POPPLER, ASSISTANT CITY ENGINEER BUD OSMUNDSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR STREET RECONSTRUCTION FOR 2004 IMPROVEMENT PROJECT (CITY PROJECT #04-11) DISCUSSION: Historv Proposed street reconstruction improvements to Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and Lakeview Circle (Proj ect #04-11) are included in the approved 2004 Capital Improvement Program. Resolution 04- 11 ordering preparation of plans and specifications for the proj ect was approved by the City Council on January 20, 2004. A Public Informational Meetings was held on January 13, 2004 to provide affected property owners an opportunity to discuss the project. A Public Hearing was conducted on January 20, 2004. A second open house meeting was held on March 3,2004. City staff was in attendance to answer questions from the public. All of these meetings were well attended. Current Circumstances This project includes storm sewer, sanitary sewer, water main, concrete curb and gutter, aggregate base, bituminous surfacing, and appurtenant work. The engineer's construction cost estimate is $2,970,000. Indirect costs are estimated at 26%, and include engineering (17%), administration (5%), and financing (4%) for a total estimated project cost of $3,460,000. The construction of this proj ect is proposed to be funded through assessments, tax levy, and Trunk Reserve funds, Water Quality Funds, Capital Park Fund, and Sewer and Water Funds. www.cityofpriorlake.com 1;:.' .to 8lRitt\ "giuuisJJf "PPPb ~T.Qg~ Phone 952.447.4230 / Fax 952.447.4245 G: \Agenda\Agenda04\APPPLAN.DOC Issues Issues raised at the informational meetings included: 1. Access during construction is a major concern for the residents in this neighborhood. Response: We share resident concerns and have therefore put together an access, egress and communication program which we shared at the last neighborhood meeting. We will review that program with the City Council on March 15th. 2. Certain residents oppose the proposed sidewalk on Rutledge Street from the park entrance to W atzl' s Point. Response: Rutledge Street collects traffic for almost 100 homes. Lakefront Park has its own network of trails and sidewalks. The proposed sidewalk makes an important connection on the park's north perimeter. We believe the sidewalk is warranted. 3. A resident was concerned about the 26% indirect costs attributed to the proj ect. Response: Without these administrative fees, all taxpayers would be called upon to pay for the staff time for a proj ect benefiting a small segment of the community. By ch~ing the 26% indirect costs, the benefiting properties pay for the staff time required to administrator the proj ect. Administrative costs for virtually every city street reconstruction have been paid for in this fashion. 4. Other individual design issues have been discussed and resolved. Response: A wide variety of issues have been resolved through individual conversations and neighborhood meetings. The following table is a breakdown of the estimated project costs: PROJECT #04-11 Engineer's Estimate Street/Storm Sewer* $2,351,000 Trunk Storm Sewer $121,000 Sidewalks $99,000 Sanitary Sewer $262,000 Watermain $627,000 TOTAL PROJECT $3,460,000 * Include 26% indirect costs include englneenng (17%), administration (5%), and financing (4%). The estimated assessment rate for this proj ect based on the Feasibility Report is $8,278 per unit. Plan modifications may reduce the proj ect cost for certain elements of design. Conclusion The staff will provide a brief summary of the plans and specifications. The staff recommends the City Council approve the proj ect plans and specifications and authorize advertisement for bids for the 2004 Improvement Project #04-11, Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and Lakeview Circle. The actual amount of the special assessments will be based upon actual project costs. When the City advertises for bids, there is always a provision in the bid documents specifying the City Council reserves the right to reject all bids. The City Council has in the past, rejected bids on projects where the bids exceeded the Engineer's estimate or were otherwise unfavorable for the City. FINANCIAL IMPACT: The total cost of this year's projects are estimated to be $3,460,000 and will be recovered through special assessments, Sewer & Water, Water Quality, Capital Park, and Trunk Reserve funds in addition to tax levy. The table below outlines the project costs based on the engineer's estimate. Project Assessments Tax Levy Sewer & Trunk Water Capital Water Reserve Quality Park Fund Fund Project $927,136 $1,423,864 $889,000 $41,000 $80,000 $99,000 #04-11 Total- $3,460,000 G: \Agenda\Agenda04\APPPLAN.DOC ALTERNATIVES: RECOMMENDED MOTION: G: \Agenda\Agenda04\APPPLAN .DOC The alternatives are as follows: 1. Adopt a resolution approving plans and specifications for Project #04-11, 2004 Improvement Project, including Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle, and Lakeview Circle and authorizing advertisement for bids. 2. Deny this item for a specific reason and provide staff with direction. 3. Defer this item until some future date. Motion and second adopting a resolution approving plans and specifications for Proj ect #04-11, 2004 Improvement Proj ect, including Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle, and Lakeview Circle and authorizing advertisement for bids. /w~ . REVIEWED BY 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 04-xx A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR 2004 IMPROVEMENT PROJECT #04-11 FOR THE CITY OF PRIOR LAKE, MINNESOTA MOTION BY: SECOND BY: WHEREAS, pursuant to Resolution 04-11, adopted on January 20,2004, the City Engineer has prepared plans and specifications for the street reconstruction improvements to Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and Lakeview Circle (City Project #04-11). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that 1. The recital set forth above is incorporated herein. 2. Such plans and specifications, a copy of which is attached hereto and incorporated by reference herein, are hereby approved. 3. The City Manager shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published not less than 21 days prior to bid opening, shall specify the work to be done, and shall state that the bids will be received by the City Manager until 11 :00 a.m. on Friday, April 15th, 2004, at which time the bids will be publicly opened at City Hall at 16200 Eagle Creek Avenue SE by the City Engineer. No bids will be considered unless sealed and filed with the City Manager and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake in the amount of five (5) percent of the amount of such bid. 4. The City reserves the right to reject any and all bids for any reason as determined solely by the City Council. Passed and adopted this 15th day of March, 2004. YES NO Haugen Haugen Blomberg Blomberg LeMair LeMair Petersen Petersen Zieska Zieska n \R l' \R 10.:1\ A PPR 1 nor www.cityofpriorlake.com . P~{l 11tlnn p~{'\ r ~n~rPr Phone 952.447.4230 / Fax 952.447.4245 {Seal} G: \Resolution\Resol04 \APPRplanspec.DOC City Manager 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 ADVERTISEMENT FOR BIDS 2004 Improvement Project #04-11 Reconstruction of Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and Lakeview Circle. NOTICE IS HEREBY GIVEN that sealed proposals will be received by the City Council of the City of Prior Lake, Minnesota at the Prior Lake City Hall, located at 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372 until 11:00 a.m. local time, on the 15th day of April, 2003, and will be publicly opened at said time and place by two or more designated officers or agents of the City of Prior Lake, said proposals for the furnishing of all labor and materials for the construction, complete in place of the following: APPROXIMATE MAJOR QUANTITIES PROJECT #03-11 Common Excavation Concrete Curb and Gutter Class 5 Aggregate Base Bituminous Paving Remove Bituminous Pavement Storm Sewer Sodding Sanitary Forcemain Sidewalk 30000 14000 14000 4800 27000 5100 23000 3700 9000 CY LF TON TON SY LF SY LF SF Proposals arriving after the designated time will be returned unopened. The Bids must be submitted on the bid forms provided in accordance with contract documents, plans, and specifications: as prepared by the City of Prior Lake Engineering Department, 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372. Contract documents, plans, and specifications may be obtained from Prior Lake Engineering Department by calling (952) 447-9830. Copies may be obtained upon deposit of Seventy five dollars ($75.00) non-refundable deposit per set. No bids will be considered unless sealed and filed with the City Manager of Prior Lake and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake, for five (5%) percent of the amount bid to be forfeited as liquidated damages in the event that the bid be accepted and bidder shall fail to enter promptly into a written contract and furnish the required bond. www.cityofpriorlake.com G:\PROJECTS\2004\11_BreezyPoint\BIDRb'1IDOe52.447.4230 / Fax 952.447.4245 No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Prior Lake reserves the right to reject any or all bids DATED: March 15,2004 Frank Boyles City Manager City of Prior Lake, Minnesota To be published in the Prior Lake American on March 20, 2004, March 27, 2004, and April 3, 2004. To be published in the Construction Bulletin on March 19, 2004, March 26, 2004, and April 2, 2004. G:\PROJECTS\2004\11_BreezyPoint\BIDADV.DOC Please. Add to A~tf\da Ite.rw; 'le - 2oo~ Publ,',- ~ro". 'ProJ · Petition Name: Rutledge St SE Sidewalk Project Recipient: Prior Lake Engineering; Prior Lake City Council We the undersigned do not want or approve of the proposed sidewalk on Rutledge St. between Red Oaks Rd and lakeview Cir (there is an existing trail/sidewalk running parallel in the park). House # Street Print Name Sian 1 ,tj''f~ Rw1 !rr:ri.$ r~f lr~np /Jir~"So/IJ ...\l#~ ~ ~u 1/,- j ~-()f 2 '-! 73Y K l~rj#~;t~ /1 '~. .f{:Lf:..J{ ():r";i8J. ~ 0 A~~' ~'L7/J~ 3 l/.73f) Pt1U'AJaJ~<;t".uj,-14A Di11oHi. ~~~A l),I''/~ - ,. 4 J~r4J b L r;: k~J, ~v J. ~d'K('~fft V I ~ ff.J.../.. 3_ 5 u H Pl, /'utk tJ~cfi.. '111 - ~.JJ/J. () t9~' 6 /<;q 0 lO.d,j ('Ill ~,uc, Po 1\ ~.M fU I P P ~$ ,'- . AJ LVI. D '" J...o'l ) 7 j 5' ~ ~ ~ 'I(( ~ O( j( > A L. Cu tAr/ " nO I b~L 8'1 .... _'- \ 9 /, c,'::J (,(. / r . .?lh ~ 1m a.. C tJ -t A) A ~ {Le. ~ r:.--t;.~ 10 iC;Ji,1, n I'M'.~~AP( ~((:cc';ln..J....J~,'i\.l""~ 11 /&'37-7- t2eJ Octt:<:. (?Our/. ~k,..Jdf~ foe/v:.' I ftL A...jf~J. PM kA J 12 --179' (f i.f7?9 Af/c;1I'(1;') An/huA 7 A~AJ~.Rflilri]~~"i"'~""'''#''A 13 Ll ryqq 1.!'7qcj fldr:/Zv\. crt.~tlO,~Y'\J L H,.J..f..k~ <~i 14 Ir')l./t/ II !1,(;l/tll/RrJ tJ.f'<.lf}A.r\.J'LIJi....Lt nllh n l01u"~~~~ :,;;;:;,-~ ~ 15 IJ.i'" 1;19 J/ A 1'< J nAk'S kJAI.,y / AAMUA..4t. 1hZ..J. ~ -/-. ".-/ 16 y...~~} ~..tO ~t....; ~6p' ~u.'nJ IJ.'\LD c-...~ ~ { -_. 171/-;).%'~I4?pA f'M'.S ~~M \rwflLd ;i.i~ L,.uO,;7.;lV 18 IS$:;JI (2c;d.. ~k, .... 'ii - I.. ,."'-...... ~"""r " ~jiZil"'7 . 'U 19 ~J'1 feet ()a)(..s~'lss/&l,7-J.~rSU'.tl ) IJ~i):%h~ 20 15:>"1 /fp:t) tJttts 1!#1"9'~Ur'5. ~~~.~d d~ 21 I!\t1)Q J.tJ rn JlA.i:r.1 ~,,/}.lIJ,!...<L~ n: U c))rIDh 22 ./~;ll.) p~/J /)/'~"~4..,,~ Tl1t~J"I'1~....~ /~'f)A.AA ~ 23 ~5'"IO ~ A'iAl"t'- ~~~~ '''T":2.~J~/~' 24 t5Sr.?18' ~~ t1t~ "){/!~I ~ /7/..~ I; - ~.A'A / 251/;-:>~g /k,l. t/til~4./'~ ~16/L;~^. ~~J/~.~) 26 1553f RetJ. OaJt.s1D1"'\ ""ol'(""r.t i~/j ~ 27 t~~~~, ~~c; ~\.'('CA{'~~~~^--....~\"t\r:.A\ln~~ A..._ 28 l~tJ8 R(JJJ/k~AI1I,t I"JJP,,}tAu 11)11-"21 it] .AN/J~i; )./~ 29 41 1'1... 12 UTltt1l(,l?.' Sr,* fUAll'l DeHN~J-I L if~J:ir;F ^ -0 30 41, d.. ?-J:~.\L. 4~t S ~ ~~\-"3.h~~r~ \~ ~\:' t\.. \.b} Ybt{ ~ ~~~~~ J4.s& ST~vE r;~""""-N ~~ I:i.JK - .---J