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Home My WebLink About9B(2) - 2004 Improvement Projec 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: REVIEWED BY: AGENDA ITEM: March 15, 2004 9B2 LARRY POPPLER, ASSISTANT CITY ENGINEER BUD OSMUNDSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2004 CURED IN PLACE PIPE (CIPP) SANITARY SEWER REHABILITATION PROJECT(CITY PROJECT #04-06) DISCUSSION: Historv Proposed street reconstruction improvements to Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle, and Lakeview Circle (Project #04-11) are included in the approved 2004 Capital Improvement Program. Resolution 04-11 ordering preparation of plans and specifications for the project was approved by the City Council on January 20,2004. A Public Informational Meetings was held on January 13, 2004 to provide affected property owners an opportunity to discuss the project. A Public Hearing was conducted on January 20, 2004. A second open house meeting was held on March 3,2004. City staff was in attendance to answer questions from the public. All of these meetings were well attended. One element of this project is the rehabilitation of the sanitary sewer pipe serving this area. This work will be bid separately from the road reconstruction project. The agenda item recommends council actions necessary to proceed with this essential part of the proj ect. Current Circumstances Part of the 2004 Reconstruction Project and the Main Street Project involve sanitary sewer rehabilitation using Cured In Place Pipe (CIPP) commonly called "slip lining". The CIPP process involves G'\ A 8":" if'" 811' ~nf\A\ A Pl?l?l A }T((,IPP) DO(" www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 FINANCIAL IMPACT: G: \Agenda\Agenda04\APPPLAN(CIPP).DOC placement of a plastic pipe liner, which will cure to the inside of the existing sanitary pipe. The CIPP process will be coordinated using a contractor separate from the contractor performing the street repairs. The pipe lining will be performed after the base course of bituminous has been placed on the project. The liner is fed into the pipe from the existing manholes. Hot water is then introduced to the pipe which expands and adheres the liner to the existing pipe wall. The liner is expected to extend the usable life of the sewer a minimum of fifteen years. Issues While we have never used this technique before, it has been extensively used in larger municipalities. CIPP is proposed in these areas in part because it is less disruptive than the replacement of the sanitary sewer. Only one entrance exists for this neighborhood, so construction access is a concern. CIPP is proposed for the sanitary sewer rehabilitation because it is done without the access problems created by major excavation. Part of the existing sanitary sewer is located within backyard easements and part of the system was built under Prior Lake. The use of CIPP will allow the rehabilitation of the sanitary pipe without excavating into the lake and these backyard easements. Conclusion The staff recommends the City Council approve the project plans and specifications and authorize advertisement for bids for the 2004 CIPP Sanitary Sewer Rehabilitation Project #04-06. When the City advertises for bids, there is always a provision in the bid documents specifying the City Council reserves the right to reject all bids. The City Council in the past, rejected bids on projects where the bids exceeded the Engineer's estimate or were otherwise unfavorable for the City. The total cost of this year's projects are will be funded from the Sewer & Water Fund. The cost of CIPP is $250,000, considerably less than complete replacement. ALTERNATIVES: RECOMMENDED MOTION: G: \Agenda\Agenda04\APPPLAN( CIPP).DOC The alternatives are as follows: 1. Adopt a resolution approving plans and specifications for the 2004 CIPP Sanitary Sewer Rehabilitation Project #04-06 and authorizing advertisement for bids. 2. Deny this item for a specific reason and provide staff with direction. 3. Defer this item until some future date. Motion and second adopting a resolution approving plans and specifications for the 2004 CIPP Sanitary Sewer Rehabilitation Project #04-06 and authorizing advertisement for bids. ~~. REVIEWED BY 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 04-xx A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE 2004 CIPP SANITARY SEWER REHABiliTATION PROJECT (CITY PROJECT #04-06) FOR THE CITY OF PRIOR LAKE, MINNESOTA MOTION BY: SECOND BY: WHEREAS, pursuant to Resolution 04-11, adopted on January 20, 2004, the City Engineer has prepared plans and specifications for the CIPP Sanitary Sewer Rehabilitation Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCil OF PRIOR lAKE, MINNESOTA that 1. The recital set forth above is incorporated herein. 2. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. 3. The City Manager shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published not less than 21 days prior to bid opening, shall specify the work to be done, and shall state that the bids will be received by the City Manager until 10:00 a.m. on Friday, April 15th, 2004, at which time the bids will be publicly opened at City Hall at 16200 Eagle Creek Avenue SE by the City Engineer. No bids will be considered unless sealed and filed with the City Manager and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake in the amount of five (5) percent of the amount of such bid. 4. The City reserves the right to reject any and all bids for any reason as determined solely by the City. Passed and adopted this 15th day of March, 2004. YES NO Haugen Haugen Blomberg Blomberg LeMair LeMair Petersen Petersen Zieska Zieska . ~ityofpriorlake.com G'\R p.~ollltlon\R p.~o104\A PPR{'hm~pp.c.{ rTPp Phone 952.447.4230 / Fax 952.447.4245 {Seal} G: \Resolution\Reso104 \APPRplanspec( CIPP).DOC City Manager 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 INFORMATION TO BIDDERS 2004 CIPP SANITARY SEWER REHABILITATION PROJECT (CITY PROJECT #04-06) CITY OF PRIOR LAKE, MINNESOTA Notice is hereby given that sealed bids, in duplicate, will be received in the office of the City Manager, Prior Lake City Hall, 16200 Eagle Creek Avenue, Prior Lake, Minnesota, 55372, Thursday, April 15, 2004, at 10:00 a.m. Local Time, and then publicly opened by the City Manager and Engineer, tabulated, and considered by the City Council of Prior Lake at their next City Council meeting for the construction of approximately 6,400 lineal feet of 8-inch VCP measure cured in place pipe (CIPP), 116 lateral reinstatements, tap trimming, 5 manhole linings with cast-in-place concrete liners, 12 manhole joint sealing with external grout, and appurtenances for the 2004 Improvements Project, CIPP Sanitary Sewer Rehabilitation, all of which is located within the City of Prior Lake, Minnesota, and shall be in accordance with, and as described in, the Specifications as prepared by Bolton & Menk, Inc., 1107 Hazeltine Boulevard, Chaska, Minnesota, 55318, and as are on file with the City Manager of the City of Prior Lake, Minnesota. All proposals shall be made on forms attached to and made a part of the Contract Documents, or exact copies thereof, and shall be Addressed to: CITY OF PRIOR LAKE, MINNESOTA And endorsed: 2004 CIPP SANITARY SEWER REHABILITATION PROJECT (CITY PROJECT #04-06) Copies of the Specifications may be obtained from the Engineer on deposit of the sum of Fifty Dollars ($50.00), which deposit will be refunded to each unsuccessful bidder upon return of the Specifications in good condition within ten (10) days after the date set for receiving bids. Additional copies of the Specifications may be obtained from the Engineer upon payment of Fifty Dollars ($50.00) per set. No bid will be considered unless sealed and filed with the City Manager and accompanied by a certified check or bidder's bond made payable to the City of Prior Lake in the amount of Five Percent (5%) of his total bid. No bidder may withdraw his bid for at least Sixty (60) days after the scheduled closing time for the receipt of bids. The City of Prior Lake reserves the right to reject any or all bids and to waive formalities. CITY OF PRIOR LAKE, MINNESOTA By: Frank Boyles, City Manager G:\PROJECTS\2004\II_BreezyPoint\Notices\INFORMATION TO BIDDERSl.doc . f . I k WWW.CltyOpnOrae.com Phone 952.447.4230 / Fax 952.447.4245