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Home My WebLink About071894 Regular*** 4:00 RM. Council Workshop COMMERCIAL, OFFICE, INDUSTRIAL STUDY Planning Commission and Business Development Committee OPEN FORUM- 7:00 P.M. REGULAR COUNCIL MEETING AGENDA July 18, 1994 1 . 1 . 1 CALL TO ORDER ........................ 7:30 p.m. PLEDGE OF ALLEGIANCE CONSIDER APPROVAL OF MINUTES OF PREVIOUS MINUTES CONSENT AGENDA: a. Consider b. Consider c. Consider d. Consider e. Consider f. Consider g. Consider for Clean h. Consider Approval of Invoices To Be Paid Approval of Animal Warden Report Approval of Building Permit Report Approval of Fire & Rescue Report Approval of Treasurer's Report Approval of Quarterly Budget Report Approval of Recycle Program Agreement with Scott County Up Day. Approval of Refuse Hauling Permit for Shakopee Services. PRESENTATIONS: PUBLIC HEARINGS: A, Continuation of Combined Public Hearing and Assessment Hearing on Prior South Street Improvement Project 94-01 and other 1994 Projects, and Consider Approval of Resolution 94-29. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 7. OLD BUSINESS al A. Consider Approval of Resolution 94-30 Awarding Bid for Project 94-01 (Prior South Street Improvements). B. Consider Approval of Resolution 94-38 Approving Plans and Authorizing Advertisement For Bids for Carriage Hills Parkway NEW BUSINESS A. Consider Draft 1995-1999 Capital Improvement Program B. Consider Three Issues Regarding County Road 42 Reconstruction. C. Consider Appointment of Chair to Business Development Committee. 9. OTHER BUSINESS 10. ANNOUNCEMENTS/CORRESPONDENCE A, 11. ADJOURNMENT - The meeting will adjourn to conduct an Executive Session to discuss contract negotiations. A71894.WRT MINUTES OF THE CITY COUNCIL July 18,1994 . CALL TO ORDER - Mayor Andren called the meeting of the Common Council to order on Monday, July 18, 1994 at 7:30 p.m. in the City Council Chambers. Present were: Mayor Andren, Councilmembers, Greenfield, Kedrowski, Scott and Schenck, City Manager Boyles, Assistant City Manager Carlson, , Assistant Engineer Loney, Public Works Director Anderson, Parks and ~Recreatio.n Director Manqan, Finance Director Teschner, Attorney Rathke and Recording Secretar~ Birch. . PLEDGE OF ALLEGIANCE - Mayor Andren led the Pledge of Allegiance and welcomed everyone to the meeting. . CONSIDER APPROVAL OF MINUTES OF PREVIOUS MEETING - Mayor Andren noted that on page 4, Paragraph 3, third sentence currently reads: "consider the two additional variances requested which have.. .... " should be amended to read: "consider one additional variance for lot area required which have been ..... " Minutes MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO Minutes APPROVE THE MINUTES AS AMENDED. Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Scott and Schenck, the motion passed unanimously. 4. CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid Invoices Dog Catcher b. Consider Approval of Animal Warden Report Bldg. Permit c. Consider Approval of Building Permit Report Fire & Rescue d. Consider Approval of Fire & Rescue Repod Treasurer' s e. Consider Approval of Treasurer's Report Budget Rept. f. Consider Approval of Quarterly Budget Report Clean Up Day g. Consider Approval of Recycle Program Agreement with Scott County for Clean Up Day. Refuse Hauling h. Consider Approval of Refuse Hauling Permit for Shakopee Shakopee Serv. Services. Councilmember Kedrowski requested that Item (g) be removed for further discussion. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO APPROVE CONSENT AGENDA ITEMS (a) THRU (h) EXCLUDING ITEM (g). Consent Agenda 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQ13AL OPPORTUNITY EMPLOYER Prior Lake City Council Minutes July 18, 1994 1 Sa Upon a vote taken, yeas by Andren, Greenfield Kedrowski, Scott and Schenck, the motion passed unanimously. Discussion occurred on Consent Agenda item (g) - Consider Approval of Recycle Program Agreement with Scott County for Clean Up Day. Councilmembers inquired into the possibility of combining the Prior Lake Clean Up Day with Scott County's hazardous waste collection and directed staff to look into this. Councilmember Scott also suggested that the Rotary Club be contacted about "bridging" with the clean up. MOTION BY KEDROWSKI, SECONDED BY SCOTT TO APPROVE CONSENT AGENDA ITEM (g) (RECYCLE PROGRAM AGREEMENT WITH SCOTT COUNTY FOR CLEAN UP DAY. Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. PRESENTATIONS: - There were no presentations. A short recess was called. The meeting was reconvened at 7:45 p.m. PUBLIC HEARINGS: A. Continuation of Combined Public Hearing and Assessment Hearing on Prior South Street Improvement Project 94-01 and other 1994 Projects, and Consider Approval of Resolution 94-29. Mayor Andren called the continued public hearing to order at 7:45 p.m. and stated that if anyone in the audience had something new to add to the discussion to please do so at this time. There being no additional comment, the Mayor closed the meeting to public input for Council discussion. City Manager Boyles stated: "that the public hearing is a continuation of the June 6 and July 5 public hearings on this subject and that Council and residents have agreed that the project is necessary due to the poor condition of the streets. Council after hearing the resident's testimony, directed staff to research the applicability of the City's ordinance to this project. Because it is unique due to the underground springs and the subsoil moisture caused rapid roadway decay, complete reconstruction of entire area is required. Staff reviewed the ordinance and provided a method to reduce the assessment from the $63.47 per front foot to $54.47 per front foot for single family residential. The multi family and commercial rate will remain at $63.47 per front foot due to the findings that multi family and commercial does contribute to more traffic on the roads." Allen Meilack- 16640 Lyons Avenue, asked a question with regard to the percentage rate of reduction. Recycle Agreement for Clean Up Day Prior South Improvements & Assessment Hearing RS 94-29 -2- Prior Lake City Council Minutes July 18, 1994 . Finance Director Teschner's reply to the percentage rate of reduction of assessment was 52 and 1/2 %. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO RS 94-29 APPROVE RESOLUTION 94-29 ADOPTING THE ASSESSMENT Assessment ROLE FOR PRIOR SOUTH Roll Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. MOTION BY KEDROWSKI , SECOND BY GREENFIELD, TO Close PH CLOSE THE PUBLIC HEARING. Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. Meeting recessed Meeting reconvened at 8:10 p.m. OLD BUSINESS A. Consider Approval of Resolution 94-30 Awarding Bid for Project 94-01 (Prior South Street Improvements). MOTION BY KEDROWSKI, SECONDED BY GREENFIELD TO Rs 94-30 ADOPT RESOLUTION 94-30 ACCEPTING BID FOR PROJECT B±ds ~:or NO 94-01 (PRIOR SOUTH IMPROVEMENTS). Prior South Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. B, Consider Approval of Resolution 94-38 Approving Plans and RS 94-38 Authorizing Advertisement For Bids for Carriage Hills Parkway Ad for Bids Carriage Hills MOTION MY KEDROWSKI, SECONDED MY GREENFIELD, TO Parkway ADOPT RESOLUTION 94-38 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS ON CARRIAGE HILLS PARKWAY (PROJECT 93-02). Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO Rs 94-39 APPROVE RESOLUTION 94-39 RELATING TO PARKING Parking RESTRICTIONS ON S.A.P. 201-106-03 ON CARRIAGE HILLS Restr±ct±ons PARKWAY FROM CSAH 21 TO PIKE LAKE TRAIL IN PRIOR on Carriage LAKE. Hills Parkway Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. -3- Prior Lake City Council Minutes July 18, 1994 = A short discussion occurred regarding whether restrictions were required by the MSA funding. Director Anderson answer§d in trli~ affirmative. the parking Public Works Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. NEW BUSINESS A, Consider Draft 1995-1999 Capital Improvement Program - City Manager Boyles reviewed the process and stated that the purpose of presenting the CIP in its draft form is to give Council an opportunity to review the document prior to finalization and to provide them the opportunity to to identify the infrastructure of improvement projects. Finance Director Teschner gave an overview of the CIP which included identifying the revenue sources both those that involve tax impact and those that do not. Fire Chief, Al Borchardt, reviewed the Fire Department's projected CIP and discussed funding for both equipment and land acquisition for a satellite fire station. Council concurred that the Fire Department staff should make a presentation to Council regarding the satellite station. Parks Director, Bill Mangan, reviewed the Parks and Recreation Department budget document. Councilmembers inquired as to whether or not a master plan had been completed. Council concurred that a master plan should be completed before parking lot priorities are assigned. Included in this discussion was the decision to postpone paving of Lakefront Park parking lots until 1996 and improve the restrooms at Memorial Park in 1995. Discussion occurred on identifying and acquiring additional land for parks. The Parks Advisory Committee is to research this item. Public Works Director, Larry Anderson, discussed equipment needs for the department. Discussion occurred regarding the pros and cons of leasing versus purchasing of equipment and services. A short recess was called. The meeting reconvened at 10:00 p.m. Larry Anderson gave a brief overview of the street overlay and construction projects planned for the future. CIP -4- Prior Lake City Council Minutes July 18, 1994 B, MOTION BY KEDROWSKI, SECONDED BY GREENFIELD TO ADOPT THE 1995-1999 CAPITAL IMPROVEMENT PROGRAM WITH THE FOLLOWING AMENDMENTS: TRANSFER OF LAKEFRONT PARK PAVING PROJECT TO 1996 AND MOVING MEMORIAL PARK RESTROOM RENOVATION TO 1995, AND INCORPORATING LAKEFRONT PARK PAVING FINANCING INTO PARK REFERENDUM AS OPPOSED TO PROJECT LEVY. 1995-1999 CIP Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. Council directed staff to place a resolution on the consent agenda on the August 1 meeting authorizing the feasibility studies for the 1995 Capital Improvement Projects. Consider Three Issues Regarding County Road 42 Improvements - Larry Anderson discussed the following issues: 1) Should the City of Prior Lake pay for the stamped concrete medians that have already been installed, 2) Should stamped concrete medians for the intersection of C.R. 18, C.R. 42 and Crest Avenue be used; and 3) Should urban or rural road construction format be applied to County Road 42 west to C.R. 82. Council action on the three items above is as follows: 1) Council concurred that they did not want to pay for the medians on C.R. 42 west from T.H. 13 to Crest Avenue which were installed without their knowledge and as approved by the City of Savage and Scott County; 2) the following action was taken: CR 42 MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO APPROVE STAMPED CONCRETE MEDIANS FOR THE cR 42, TM 13 INTERSECTIONS OF COUNTY ROAD,CREST AVENUE AND and Crest C.R. 42 SECTION WITH FUNDING TO BE DEFINED BY STAFF Avenue MINUS SHRUBBERY. Stamped Concrete Median Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. On Issue 3, Council advised staff that they were not in favor of urban construction (stamped concrete medians) on that portion of C.R. 42 west to C.R. 82 because it is cost prohibitive. The Council discussed street lighting for County Road 21. They Street Lighting concurred that the funding source for these improvements should £or CR 21 be Municipal State Aid. -5- Prior Lake City Council Minutes , ~.~, ..... ~;,, ,,~ July 18, 1994 11. ADJOURNMENT - MOTION BY SCOTT, SECONDED BY SCOTT TO ADJOURN THE MEETING. Upon a vote taken, yeas by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion carried. There being no further business the meeting adjou~ at 10~5 p.m. .( // The next Council meeting will be Monday, A'~ust/]l, ,~99.4 ,~ 7:30 p.m. City~/a'nage~ / Recording Secretary M71894.WRT -7-