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HomeMy WebLinkAbout010493 RegularMINUTES OF THE CITY COUNCIL Monday, January 4, 1993 The Common Council of the City of Prior Lake met in regular session on Monday, January 4, 1993 at 7:30 p.m. in the City Council Chambers. Present were Mayor Andren, Councilmembers Fitzgerald, Kedrowski, Scott, White, Acting City Manager Kuhlmann, Planning Director Graser, City Attorney Kessel and Recording Secretary Birch. Mayor Andren called the meeting to order and asked everyone to rise for the pledge of allegiance. The minutes of the December 7, 1992 Council meeting were reviewed by Council. Mayor Andren noted that on page 3, just before the fourth paragraph which closes the public hearing that a statement should appear indicating that a tape of the public hearing is on file in the City Manager's office. MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, DECEMBER 7, 1992 COUNCIL MINUTES AS AMENDED. TO APPROVE THE Minutes Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion carried. Councilmember Scott abstained due to the fact she had not been present at the December 7, 1992 meeting. The next order of business was approval of the Consent Agenda as follows: a) b) c) d) e) f) g) h) i) Consider Approval of Invoices To Be Paid Consider Approval of November Animal Warden Report Consider Approval of November Building Permit Report Consider Approval of November Fire and Rescue Report Consider Approval of Treasurer's Report Consider Approval of 1993 Cigarette Licenses Consider Approval of Final Payment On Project 92-11 - Franklin Trail Sidewalk Consider Approval of Sale of city Vehicle Consider A~proval of The Appointment of Mike Sweeney to The Economic Development Committee Consent Agenda Invoices Dog Catch, Bldg. Rpt, Fire & Re~ Treasurer 1993 Cig. V h. ~p~W~e] MOTION MADE BY KEDROWSKI, SECONDED BY FITZGERALD, TO APPROVE THE Consent CONSENT AGENDA ITEMS (a) THRU (i). Agenda Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Minutes of the Prior Lake City Council January 4, 1993 Fire Dept. The next order of business was: Presentation From Fire Department - Fire Chief A1 Borchardt presented a framed picture Presentati of the Fire Department's volunteer fire personnel which Mayor by Andren accepted on behalf of the Council. Chief Borchardt then A1Borchar discussed three issues: 1) Request to Increase Roster; 2) Site Selection For Two New Fire Stations; and 3) Request for Workshop. Council directed Chief Borchardt to increase the roster to 60 whenever the need arises rather than having to return to Council every year for approval of roster increase. Discussion occurred on probable dates for a workshop, Council concurred that Monday, February 1 from 5:00 to 7:30 p.m. (before the regularly scheduled Council meeting) would be an appropriate time to conduct the workshop. Further discussion occurred regarding possible fire station sites. A recess was called at 8:05 p.m. for the purpose of conducting an Economic Development Authority meeting. The Council meeting reconvened at 9:15 p.m. RS 93-01 The next order of business was: Consider Approval of Resolution 93-01 for Federal Priorities Proclamation - Ms. Kuhlmann briefly Fed. Prior reviewed the Resolution. ities Proc MOTION MADE BY FITZGERALD, SECONDED BY WHITE, TO ADOPT RESOLUTION RS 93-01 93-01 AND DIRECTED STAFF TO FORWARD COPIES OF THE RESOLUTION TO PRESIDENT CLINTON, SENATORS DURENBERGER AND WELLSTONE AND REPRESENTATIVE DAVID MINGE. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. scott The next order of business was: Consider Approval of Resolution RS 93-02 93-02 for Equitable Funding - Ms. Kuhlmann briefly reviewed the Eguitable Resolution. A short discussion occurred. Council requested Fundin§ staff to report on any feedback from the legislators. MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, TO ADOPT RESOLUTION 93-02 AND FORWARD COPIES OF THE RESOLUTION TO SENATOR JOHNSTON AND REPRESENTATIVE KELSO. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Scott The next order of business was: Consider Approval of Bylaws, Appointments, Fee Schedule and Bids for 1993: ae Review and Consider Approval of Bylaws - Council Bylaws reviewed the Bylaws, and made the following amendments: ® Page 4, Section 4, eighth paragraph which states .... a Consent Agenda may be incorporated into the Agenda Order of Business between No. 3, Approval of Minutes and Invoices and, No. 4 New Business. Minutes of the Prior Lake City Council January 4, 1993 This was amended to read .... A Consent Agenda may be incorporated into the Agenda Order of Business immediately after Agenda item No. 2, Approval of Minutes. · Page 4, Section 4 C, third paragraph, end of last sentence...at 5:00 p.m.-- should be changed to:... no later than 11:00 a.m. on Wednesday before the regularly scheduled Council meeting. · Page 6, Section 4 - D first paragraph: A copy of the Minutes of the meeting shall be distributed on the Thursday (in some instances on the Friday) following the regularly scheduled meeting together with the agenda for the upcoming meeting ..... Should be changed to: A copy of the Minutes of the meeting shall be distributed the week following the regularly scheduled meeting on either a Wednesday (or in some cases Thursday) together with the agenda packet for the next meeting. · Page 7, Section 6 - E, last paragraph: A verbatim transcript request to be prepared by Staff of all or any part of a meeting, whether requested by the Governing Body, Staff, or.. should be changed to: A verbatim transcript ~est to be prepared by Staff of all or any part of a meeting requested by a member of the general public, or their representative, requires a motion, second and a majority vote of the members present to be approved. A fee for the transcript shall consist of reasonable costs for preparing such transcript, i.e. hourly wage, copying and mailing costs. · Page 15, Section 8 - D, 6th paragraph: Ail final drafts of an ordinance shall be prepared by the City Attorney ..... should be changed to: All final drafts of an ordinance shall be prepared by the City Attorney or, qualified staff with final review by the City Attorney prior to approval by Council. · Page 19, Section 12 - 5: Prior City Council approval is not required to be eligible for reimbursement for the following meetings of organizations: should be amended to include the Urban Wetland Management Coalition to the list. MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, TO APPROVE BYLAWS THE BYLAWS AS AMENDED. AMENDED Upon a vote taken, ayes by Kedrowski, Scott and White, unanimously. Andren, Fitzgerald, the motion passed B. Consider Approval of Acting Mayor for 1993. MOTION MADE BY SCOTT, SECONDED BY WHITE, TO APPOINT ACTING COUNCILMEMBER KEDROWSKI AS ACTING MAYOR FOR 1993. MAYOR Minutes of the Prior Lake City Council January 4, 1993 Upon a vote taken, ayes by Kedrowski, Scott and White, unanimously. Andren, Fitzgerald, the motion passed C. Consider Approval of Official Newspaper for 1993 MOTION MADE BY FITZGERALD, SECONDED BY SCOTT, TO APPROVE Newspaper THE PRIOR LAKE AMERICAN AS THE OFFICIAL NEWSPAPER FOR 1993. Upon a vote taken, ayes by Kedrowski, Scott and White, unanimously. Andren, Fitzgerald, the motion passed D. Consider Approval of Official Bank for 1993 - Bank MOTION MADE BY FITZGERALD, SECONDED BY KEDROWSKI, TO APPROVE THE PRIOR LAKE STATE BANK AS THE OFFICIAL BANK FOR 1993 AND STAFF IS TO CONTINUE ITS PRACTICE OF INVESTING FUNDS AT AN INSTITUTION WITH THE HIGHEST RATE OF RETURN. Upon a vote taken, ayes by Kedrowski, Scott and White, unanimously. Andren, Fitzgerald, the motion passed Ee Consider Approval of Equalization Committee for Equaliz- 1993 - a short discussion occurred, ation MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, TO APPROVE Committee THE FULL COUNCIL AS THE EQUALIZATION COMMITTEE FOR 1993. Upon a vote taken, ayes by Kedrowski, Scott and White, unanimously. Andren, Fitzgerald, the motion passed F. Consider Approval of Liquor Committee for 1993 - Liquor Committee MOTION MADE BY WHITE, SECONDED BY FITZGERALD, TO APPOINT MAYOR ANDREN, ACTING CITY MANAGER KUHLMANN (UNTIL A CITY 1993 MANAGER IS HIRED), POLICE CHIEF POWELL AND CITY ATTORNEY KESSEL TO THE LIQUOR COMMITTEE FOR 1993. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. Fire Chief G. Consider Approval of Fire Chief and Assistant Fire Asst. Fire Chief for 1993. Chief MOTION MADE BY KEDROWSKI, SECONDED BY WHITE, TO APPROVE AL BORCHARDT AS FIRE CHIEF AND BRENT JOHNSON AS ASSISTANT FIRE CHIEF FOR 1993. Upon a vote taken, ayes by Kedrowski, Scott and White, unanimously. Andren, Fitzgerald, the motion passed Minutes of the Prior Lake City Council January 4, 1993 He Consider Approval of Township Fire Contract Signing Date. MOTION MADE BY KEDROWSKI, SECONDED BY FITZGERALD, TO Fire APPROVE THE TOWNSHIP FIRE CONTRACT SIGNING DATE OF Contracts MONDAY, FEBRUARY 1, 1993 AT 8:00 P.M. AT THE FIRE HALL. Andren, Fitzgerald, the motion passed Upon a vote taken, ayes by Kedrowski, Scott and White, unanimously. I · Sign. date Review and Consider Approval of 1993 Fee Schedule - 1993 Discussion occurred regarding the fee for a Fee Comprehensive Plan amendment. Council concurred Schedule that dividing the fee charges into two categories consisting of a Major and a Minor amendment designation Recommended fees were: $1000 for a major Comprehensive Plan amendment and between $350 to $500 for a minor Comprehensive Plan amendment. Council directed staff to make the necessary changes and bring back to the Council for further discussion. MOTION MADE BY KEDROWSKI, SECONDED BY SCOTT, TO ADOPT THE 1993 FEE SCHEDULE AS AMENDED. Upon a vote taken, ayes by Kedrowski, Scott and White, unanimously. Andren, Fitzgerald, the motion passed The following items were combined for Council vote with the exception of Item K which was pulled for discussion: J· K· Consider Approval of Fuel Distributor for 1993 -Fuel Muelken Oil. Distribu~. Consider Approval of Auditing Firm for 1993 - George M. Hanson Company - a short discussion Auditing occurred on this item with regard to checks and Firm balances and the merits of hiring an audit firm to Hanson review the findings of Hanson's report. General consensus of Council was to pull this item from the agenda. Staff is to discuss and research the issue and return it to Council for final approval. Lo M· Ne O· Consider Approval of Fiscal Consultant for 1993 - Fiscal Steve Mattson of Juran and Moody. Consultant Consider Approval of Civil Defense Director for Juran & 1993 - Police Chief Dick Powell. Moody Defense Consider Approval of Animal Warden for 1993 - Bob Dir. McAll ister. Animal Consider Approval of Health Officer for 1993 - Dr. Warden Donald Lynch. Health Off MOTION MADE BY FITZGERALD, SECONDED BY KEDROWSKI, APPROVE ITEMS J,L,M,N AND O AS LISTED ABOVE. TO Minutes of the Prior Lake City Council January 4, 1993 Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. Wetland The next order of business was: Consider $500 Donation to The M~n~m,n~ Wetland Management Coalition - Planning Director Graser details of the Urban Wetland Management Coalition's work on theu°a'~°n recent "Wetlands No Net Loss" legislation and rule making to establish state water quality standards for wetlands. Graser stated that it was in the City's best interest to have the Coalition review specific development plans for wetlands protection rather than several agencies as proposed in the current legislation. The donation of $500 would contribute toward the Coalition's efforts. A short discussion occurred. MOTION MADE BY FITZGERALD, SECONDED BY WHITE, TO APPROVE A DONATION IN THE AMOUNT OF $500 TO THE WETLAND MANAGEMENT COALITION. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Scott Topics discussed under Other Business were: -- Update on Shoreland Management Ordinance - Planning Director Graser discussed the results of his recent meeting with a representative of the DNR, Pat Lynch, with regard to the proposed Shoreland Management Ordinance. Graser reiterated the importance of Council action on the Shoreland Management Ordinance by March 4, 1993, at the very latest. Included in the adoption of the Shoreland Management Ordinance Council should consider and draft an Ordinance implementing the Best Management Practice and NURP (National Urban Runoff Program) standards. Discussion occurred on a workshop date to review the Shoreland Management Ordinance. Council concurred with past procedure of having the Planning Commission review the Ordinance first and forwarding their recommendation to the Council. Mr. Graser also discussed the Landscape Ordinance and the necessity of adopting both the Shoreland Management Ordinance and the Landscape Ordinance in order to facilitate the upcoming Spring construction. Council concurred and directed that the Landscape Ordinance should be placed on the January 19 Council agenda. -- Update on City Manager Search Process. Acting City ManagerCM Kuhlmann gave a brief update on the progress of the City Manager search by the Brimeyer Group, and requested a special meeting on January 11 for the purpose of selecting the final candidates. update -- Ms. Kuhlmann announced that the City of Prior Lake had received a Certificate of Achievement from the State of Minnesota acknowledging that the number of the City's voters who had voted in the recent election had exceeded 70%. -- Ms. Kuhlmann handed out copies of a Scott County Profile brochure published by the Scott County Economic Development Coalition. Additional copies of this brochure are available at City Hall. Minutes of the Prior Lake City Council January 4, 1993 -- Copies of a proposed Ordinance dealing with the subdivision of twin homes was handed out to Council with a request that they review and comment by Friday, January 15. -- Planning Commission Proposed Survey - Discussion occurred on Planning the purpose of conducting a survey, types of survey and costs. Council directed staff to discuss costs with the Comm. Planning Commission and the possibility of other methods of Survey obtaining the necessary information. Councilmember Fitzgerald volunteered to make a presentation to the Planning Commission on the Prior Lake 2000 Survey results. -- Councilmember Kedrowski discussed the numerous projects now in progress and suggested the use of consultants to assist staff in completing the projects. Council concurred. Kedrowski -- Staff announced Councilmember W~i~'s nomination for Chair of the AMM Transportation Committee, and Councilmember Fitzgerald' s application to the Metropolitan Council ' s Regional Transit Board. Fitzgerald MOTION MADE BY WHITE, SECONDED BY -~O~q~~K~, TO DIRECT STAFF TO PREPARE A LETTER OF ENDORSEMENT ON BEHALF OF THE COUNCIL. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. -- Council discussed a proposed public hearing conducted by the the Senate Select Committee on Gaming. Council directed Indian staff to send a letter requesting permission to speak at the Gaming Senate hearing. The date has not yet been determined. Hearing Further discussion occurred regarding a possible workshop date to discuss the City's position on the matter. Council directed staff to prepare a schedule of the upcoming workshops. -- Acting City Manager Kuhlmann gave a brief update on the Wilds Wilds and the results of a recent meeting with The Wilds Update officials regarding the proposed schedule of action. -- Mayor Andren announced that she would be meeting with Dottie Rietow, Chair of the Metropolitan Council, Representative Met Counc. Becky Kelso, Senator Terry Johnston and a member of the il Governor's staff on Friday, January 8. -- Council discussed the volume of work being generated for Fee staff by the additional development, and directed staff to Schedule research the Comprehensive Plan Fee and possibility of using & proceeds from the increased fee to offset the cost of Comp temporary help needed in the Planning Department. Plan -- Discussion occurred regarding policies followed by the Bldg. Building Official. Council directed staff to consider a Ins; ~resentation reviewing these policies at the annual retreat Policies in April. -- Further discussion occurred regarding a subcommittee consisting of two Councilmembers and staff to meet weekly on The Wilds project. Minutes of the Prior Lake City Council January 4, 1993 MOTION MADE BY KEDROWSKI, SECONDED BY SCOTT, TO APPOINT LEE Wilds ANDREN AND JOHN FITZGERALD TO SERVE ON THE SUBCOMMITTEE. Sub- Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. Committee -- A copy of the January 5, 1993 report on Invoices To Be Paid was handed out as it had not been completed prior to the packet being delivered. Jan 5, MOTION MADE BY KEDROWSKI, SECONDED BY SCOTT, TO APPROVE Invoices PAYMENT OF THE INVOICES AS SUBMITTED. Approval Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. The meeting was adjourned for the purpose of discussing pending litigation. The closed session was called to order. Those present were: Lee Andren, John Fitzgerald, Tom Kedrowski, Gene White, Acting city Manager Kuhlmann, Intern Bret Woodson, City Attorney Kessel and Recording Secretary Birch. The next Council meeting will be Tuesday, January 19, 1993 at 7:30 p.m. There being no further business, the meeting adjourned at 11:50 p.m. by general consent of the Council. Kay ~uhlmann Ac~~ City Manager Dee Birch Recording Secretary