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HomeMy WebLinkAboutAgenda & Previous Mtg Minutes 16200 Eagle ~~.!t~~~ fPUNCIL MEETING AGENDA Prior Lake, MN 55372-1714 APRIL 5, 2004 7:00pm Fire Station No.1 1. CAL.L TO ORDER and PL.EDGE OF AL.L.EGIANCE: 7:00 p.m. 2. PUBL.ICFORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL. OF AGENDA: 4. CONSIDER APPROVAL. OF MEETING MINUTES: . March 15,2004 Regular Meeting Minutes . March 25, 2004 Special Meeting Minutes 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately. Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category. A) Consider Approval of I nvoices to be Paid. B) Consider Approval of Monthly Fire Department Report for February 2003. C) Consider Approval of the 2003 City Code Enforcement Year-End Report. D) Consider Approval of a Temporary 3.2 Liquor License for Prior Lake Jays / Mudcats Baseball Season. E) Consider Approval of a Resolution Authorizing an Agreement between the Wesley M. Mader and Charlotte Mader and the City of Prior Lake for the 2003-2004 Lift Station Rehabilitation Project. F) Consider Approval of a Resolution Approving the Final Plat and Authorizing Execution of the Standardized Development Contract for Executive Ponds. G) Consider Approval of Massage Therapy License for Julie Elizabeth Fritz. H) Consider Approval of a Resolution Approving the Common Interest Community Number 1111 (Jeffers South Condominium) First Supplemental CIC Plat. www.cityofpriorlake.com 040504 Phone 952.447.4230 / Fax 952.447.4245 6. ITEMSREMOVEDFROMCONSENT.AGENDA: 7. PUBL.IC HEARINGS: NONE. 8. PRESENTATIONS:: A) Recognition of Prior Lake-Savage School District Foreign Exchange Students and Host Families. B) McComb Study (John Sullivan) C) Receipt of $15,000 Donation from Shakopee Mdewakanton Sioux Community for Capital Equipment for Tri-City Special Response Team. 9. OLD BUSINESS: : A) Consider Approval of an Amendment to the Prior Lake Zoning Map to Rezone Approximately .22 Acres from R-2 to C-3 on Property Located at 4616 Colorado (IVEX Corporation). B) Consider Approval of an Amendment to the Prior Lake Zoning Map to Rezone 5 Acres from R-3 to C-3 on Property Located on CSAH 21 between West and Duluth Avenue (Staber / Klingberg). C) Consider Approval of a Zoning Ordinance Amendment to the Minimum Architectural Material Standards. D) Consider Approval of a Resolution Accepting Bids and Authorizing the Mayor and City Manager to Execute a Standard Construction Contract for the Downtown Street Reconstruction and Rainwater Gardens. E) Consider Approval of a Resolution Awarding Additional FaQade Improvement Funding to Harry and Gina Tupy. F) Consider Approval of a Resolution Authorizing the Purchase of Equipment and Materials Appurtenant to the Fishing in Neighborhoods (FIN) Program. G) Consider Approval of a Joint Resolution for Orderly Annexation between the City of Prior Lake and Spring Lake Township pursuant to Minnesota Statutes 414.0325 Annexing 40 Acres Commonly Known as Honey's Back Forty. 10. A) NEW BUSINESS:: Consider Approval of a Resolution Amending the Wilds Planned Unit Development Plan and Approval of a Resolution Approving Preliminary Plat to be known as Sterling South 2nd Addition. B) Consider Approval of a Resolution Establishing Policies to Direct the Traffic Safety Committee. C) Consider Approval of the Process and Timeline for Updating the City's Comprehensive Plan. D) Consider Approval of a Resolution Encouraging the YMCA to Complete a Feasibility Study to Determine whether a YMCA Facility should be Constructed in Prior Lake. 11. OTHER BUSINESS/COUNCIL.MEMBERREPORTS: A) Executive Session to Discuss Pending Litigation (2003 Improvement Project Special Assessment Appeals) 12. ADJOURNMENT 040504 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 SPECIAL COUNCIL MEETING MINUTES March 25, 2004 CALL TO ORDER: The meeting was called to order by Mayor Haugen at 5pm. Present were Mayor Haugen, Councilmembers Blomberg, Petersen, and LeMair, City Manager Boyles, Fiscal Consultant Mattson and Finance Director Teschner. Hauaen: Announced that the Special Meeting had been noticed in writing to the Prior Lake American, and posted at City Hall. The purpose of the Special meeting was to consider approval of refunding 1997, 1998 and 1999 bonds. Mattson: Distributed a summary of the refunding and a proposed resolution. Explained that the refunding included about $1.385 million in bonds. The bid coupon rate of the bonds is 1.847%. The refunding will yield a net savings to the City taxpayers of $44,004.27 or 3.003%. MOTION BY PETERSEN, SECOND BY LEMAIR, TO ADOPTE RESOLUTION 04.55 AUTHORIZING THE ISSUANCE AND SALE OF $1.385 MILLION GENERAL OBLIGATION IMPROVEMENT CROSSOVER REFUNDING BONDS OF 2004, PLEDGING FOR THE SECURITY THEREOF, SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF. VOTE: Ayes by Haugen, Blomberg, Petersen and LeMair, the motion carried. nd seconded. The meeting adjourned at 5:10pm. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING MINUTES March 15, 2004 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Blomberg, Petersen, Zieska, and LeMair, City Manager Boyles, City Attorney Pace, Planning Coordinator Kansier, City Engineer McDermott, Public Works Director Osmundson, Communications Coordinator Oster, and Administrative Assistant Meyer. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. BoYles: Reviewed the procedure for the public forum. Matthew Weyland (Tollefson Developmen~: Reviewed a concept plan with the City Council for property known as the Lally property immediately south of Prior Lake, east of Highway 13, that was part of the 2004 orderly annexation area. The property is approximately 22 acres. The concept proposes a density of 111 units, or approximately 5 units per acre. Hauaen: Commented on the R-1 designation with a maximum of 3.6 units per acre and the concerns with the impacts upon the Watershed. Also suggested more single-family be included in the project. Without seeing an actual application, the Council was generally supportive Of the project, but suggested that the R-1 designation was appropriate And that more single-family homes be considered rather than townhomes. APPROVAL OF AGENDA: Boyles: Requested adding an item under New Business regarding refund of bond issues (10D). Hauaen: Requested adding item 10F under New Business regarding utilization of the HRA to build a common use facility and directing staff to identify a process and timeline for considering construction of a City Hall! Police I Common Use facility. Boyles: Requested the addition of an Executive Session to discuss pending litigation associated with the special assessments during the 2003 Improvement project. MOTION BY PETERSEN, SECOND BY BLOMBERG, TO APPROVE THE AGENDA AS AMENDED. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. APPROVAL OF MEETING MINUTES MOTION BY LEMAIR, SECOND BY BLOMBERG, TO APPROVE THE MARCH 1, 2004 REGULAR MEETING MINUTES AS SUBMITTED. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes DRAFT March 15, 2004 VOTE: Ayes by Haugen, Petersen, Blomberg, Zieska and LeMair, the motion carried. CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of Treasurer's Report. (C) Consider Approval of Building Permit Report. (D) Consider Approval of Animal Warden Monthly Report. (E) Consider Approval of Taxicab License for Shakopee Taxi. (F) Consider Approval of Resolution 04.46 Waiving Platting Requirements for the Subdivision of Property Lcoated in Section 10, Township 114, Range 22. (Bendzick). (G) Consider Approval of Resolution 04.47 Waiving Platting Requirements for the Subdivision of Property Located in Section 24, Township 115, Range 22 (Chadwick). (H) Consider Approval of Resolution 04.48 Approving a Recycling Grant Agreement with Scott County for the 2004 Spring Clean-Up / Bridging Day (April 24, 2004). BOYLES: Reviewed the Consent Agenda items. MOTION BY PETERSEN, SECOND BY ZIESKA, TO APPROVE THE CONSENT AGENDA AS SUBMITTED. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA: NONE. PUBLIC HEARINGS: Public Hearing to Consider Approval of a Resolution Vacating a Portion of the Right-of-Way for Wilds Drive and the Drainage and Utility Easements Located on Outlots I and J, The Wilds and on Lot 14, Block 2, and Outlot B, The Wilds North. Kansier: Reviewed the agenda item in connection with the staff report, explaining the relocation of the roadway and the dedication of new easements with the construction of the new roadway. Advised that the Planning Commission and staff recommended approval. Zieska: Asked if the construction of the new road will ease traffic congestions on Wilds Parkway. Kansier: It will redirect a portion of the current traffic. Mayor Haugen declared the public hearing open at 7:25pm. No persons were present to address the Council. MOTION BY PETERSEN, SECOND BY ZIESKA, TO CLOSE THE PUBLIC HEARING AT 7:25PM. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska, and LeMair, the motion carried. Zieska: Believed this was a carry over from previous action and makes sense as long as the City acquires new easements prior to the construction of the new road. 2 City Council Meeting Minutes DRAFT March 15, 2004 MOTION BY ZIESKA, SECOND BY PETERSEN, TO APPROVE RESOLUTION 04.49 VACATING A PORTION OF THE RIGHT-OF-WAY FOR WILDS DRIVE AND THE DRAINAGE AND UTILITY EASEMENTS LCOATED ON OUTLOTS I AND J, THE WILDS, AND ON LOT 14, BLOCK 2 AND OUTLOT B, THE WILDS NORTH. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. PRESENTATIONS: Prior Lake / Spring Lake Watershed Report IIOverview of Prior lake Volume Management" (Shannon Lotthammer) lotthammer: Discussed volume management of water runoff into the Watershed, as well as the recommendations of the Watershed report. Hauaen: Commented that without the outlet box, most of the Prior Lake homes around the lake would be impacted. Also advised that the Council is very concerned with this issue, and had discussed the report in detail in a work session with the Watershed two weeks earlier. 2004 Prior Lake Communication Efforts Oster: Reviewed the many directions of the City's efforts to communicate information to the public, including the Wavelength, web site, and cable television programming. Also reviewed the improvements that have been made to each, the electronic mailings that are available, and how to sign up. Further discussed the goals for continuing to improve cable television programming, and the development of an overall communications plan. leMair: Complimentary of the communication efforts to date. Believes it is important to continue to focus on using multiple sources. Zieska: Also complimentary of the communication efforts. Asked the difference between "hits" to the web site vs. "visits". Oster: Explained the difference, but admitted that the number of visitors is a more accurate reflection. Petersen: Very impressed with the efforts to date. Blombera: Pointed out that to have such a high number of hits in February indicates that people are using the site for information not necessarily just events such as Lakefront Days. Hauaen: Advised that the intention of adding Communications to the Vision Elements of the Strategic Plan is to put an exclamation point behind how important it is to communicate what we do, when we do it, why we do it, and how that decision impacts our residents. Also advised that although Nathan mentioned many of tools of our communication efforts, pointed out that there has also been significant improvement to the quality of those communication efforts. OLD BUSINESS Consider Approval of an Ordinance Amending the Prior Lake Zoning Ordinance to Allow Non-Residential Free- Standing Parking Lots as Accessory Uses in Residential Use Districts. Kansier: Reviewed the agenda item in connection with the staff report. 3 City Council Meeting Minutes DRAFT March 15, 2004 Blombera: Agreed with the Planning Commission recommendation that this action could alleviate existing issues with on- street parking in this area. Also agreed with using a conditional use permit to allow the Council additional review, with the condition that no items be stored on the site, and that the parking lot be improved. Petersen: Agreed. Zieska: Asked if churches are impacted by the ordinance since they are often found in residential districts. Kansier: Explained that churches would not be required to go through the conditional use process. There are specific provisions in the ordinance relevant to churches. leMair: Believe this is a good problem-solving effort on behalf of the Council and staff. The conditional use process allows additional review. Hauaen: Commented that he did not believe this ordinance will eliminate the issues associated with parking at Captain Jack's, or lake access. But, the ordinance will allow available sites to be acquired when the need arises. MOTION BY LEMAIR, SECOND BY PETERSEN, TO APPROVE ORDINANCE 04-13 AMENDING ZONING CODE SECTION 1102 AND 1107 TO ALLOW NON-RESIDENTIAL FREE-STANDING PARKING LOTS AS ACCESSORY USES IN RESIDENTIAL USE DISTRICTS. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. Consider Approval of Resolutions Relating to the 2004 Public Improvement Project: (1) Approving Plans and Specifications and Authorizing Advertisement for Bids for Street Reconstruction for 2004 Improvement Project (City Project 04-11); and (2) Approving Plans and Specifications and Authorizing Advertisement for Bids for the 2004 Cured in Place Pipe (CIPP) Sanitary Sewer Rehabilitation Project (City Project 04-06). Hauaen: Removed himself from the Council table and the vote as his home is within the public improvement area. Deputy Mayor Zieska assumed the Chair. PODDler: Reviewed the agenda item in connection with the staff report. Petersen: Asked if this is a time to address the burial of overhead power lines, as well as street lights. PODDler: Explained that Xcel does not plan to trench overhead lines at this time. Residents in the area would need to contract independently. The cost of the physical street lights would be borne by the property owners at an estimated $750 each with the City paying the on-going electricity costs. Advised that he has not received any interest from the residents in the area as to street lights. Blombera: Asked about the opposition to the sidewalk in the area. PODDler: Explained the location of the sidewalk where it runs parallel to the trail and advised that some of the neighborhood feels it inappropriate to put sidewalks in an area where a parallel trail is provided. Blombera: Believed that staff has adequately addressed many of the issues that came out of the public hearing comments. leMair: Asked if there were any safety issues associated with not including sidewalks throughout the area. 4 City Council Meeting Minutes DRAFT March 15, 2004 PODDler: Advised that the slope is at a somewhat lesser grade and the idea is to keep pedestrians off of Rutledge which is the main access. LeMair: Commented that it appears that the neighborhood does not support a sidewalk on the part of Rutledge from the park entrance to Red Oaks. He does not feel it is necessary given that sidewalks are not included throughout the project. Zieska: Agreed with the neighborhood as to the need for the sidewalk. Believed the trail access is adequate. Did support the staff's recommendation to relocate the road 5 feet to the north. Asked staff to review the efforts during construction to mitigate the impacts of water runoff. PODDler: Confirmed that there would not be negative impact to the driveways. The specifications are written in such a manner that when one side of the utilities is under construction, the opposite side remains passable. Zieska: Also suggested that the trail into the park be reconstructed at a diagonal because people are walking across the grass. Also noted how communication efforts have been improved. Suggested that an e-mail construction bulletin go out several times a week to update residents on the progress of the project. Blombera: Agreed with the request for the diagonal trail. Would also support connecting the sidewalk to the trail rather than constructing the sidewalk. Osmundson: Explained that the road would not have to be moved 5 feet to the north if the sidewalk is not constructed, and the sidewalk could still be constructed in the future directly adjacent to the curb. PODDler: Advised that re-design would delay the construction of the project and provide no room for mailboxes if the sidewalk was constructed adjacent to the curb. Blombera: Commented that this is the largest project that the City has ever had, and did not want to see the project delayed, especially when the intent is to lessen the impact upon the neighborhood to one construction season if possible. Did not believe the benefits of moving the roadway back south outweigh the negatives. LeMair: Asked if the re-design would definitely slow up the project, or if it could proceed while the re-design is completed. Osmundson: Did not recommend proceeding that way because it opens the City up to changes orders from the contractor. MOTION BY PETERSEN, SECOND BY BLOMBERG, TO APPROVE RESOLUTION 04.50 APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR STREET RECONSTRUCTION FOR 2004 IMPROVEMENT PROJECT, DIRECTING THAT THE PLANS BE CONSTRUCTED IN SUCH A FASHION THAT THE SIDEWALK CONSTRUCTION FROM LAKEVIEW CIRCLE TO THE PARK ENTRANCE AT RED OAKS ROAD COULD BE ELIMINATED IF DEEMED APPROPRIATE, AND CONSTRUCTING THE ROAD AS DESIGNED (FIVE FOOT TO THE NORTH). VOTE: Ayes by Blomberg, Petersen, Zieska and LeMair, the motion carried. Mayor Haugen abstained. PODDler: Explained the cured-in-place pipe project, noting that it seems the best course of action so as to repair the sanitary sewer with as little disruption to the soils as possible. Blombera: Asked if there is a delay in service to the neighborhood. 5 City Council Meeting Minutes DRAFT March 15, 2004 Poppler: Explained that residents will be advised as sections are completed and will experience times without service. There would not be any out of the ordinary impact. Advised that a small section of Dakota Street will also use this type of technology. Zieska: Believed using this type of project is beneficial from both a construction standpoint and a financial standpoint. MOTION BY BLOMBERG, SECOND BY PETERSEN, TO APPROVE RESOLUTION 04-51 APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2004 CURED IN PLACE PIPE (CIPP) SANITARY SEWER REHABILITATION PROJECT. VOTE: Ayes by Blomberg, Peterse, Zieska and LeMair, the motion carried. Mayor Haugen abstained. The Council took a brief recess. Consider Approval of a Resolution to Approve Plans and Specifications and Authorize Staff to Advertise for Bids for Trails, Parking Lots, Basketball Courts and Street Overlays as Identified in the 2004-2008 Capital Improvement Program. Osmundson: Reviewed the agenda item in connection with the staff report. LeMair: Believed the parking at The Ponds and Thomas Ryan for overflow is a great idea. Zieska: Asked how streets to overlay are chosen. Osmundson: Advised that the Pavement Management software reviews data input and identifies and prioritizes streets for reconstruction, overlay, and the viability of the projects. The streets have then been programmed over the next 10 years in order to prolong the life of the roadway until such time as full reconstruction can be completed. Blombera: Asked if the overlays will be completed with the Ring Road project. Osmundson: Confirmed. Blombera: Supported the projects. Hauaen: Also supported the projects. MOTION BY PETERSEN, SECOND BY ZIESKA, TO APPROVE RESOLUTION 04-52 APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR TRAILS, PARKING LOTS, BASKETBALL COURTS AND STREET OVERLAYS AS IDENTIFIED IN THE 2004-2008 CAPITAL IMPROVEMENT PROGRAM. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. NEW BUSINESS Consider Approval of an Ordinance Amending the Prior Lake City Code Relating to Dogs and Cats. O'Rourke: Reviewed the agenda item in connection with the staff report. Believed the proposed ordinance streamlines City's internal process and clarifies state statute and the procedures for dealing with dangerous dogs. 6 City Council Meeting Minutes DRAFT March 15, 2004 LeMair: Asked what happens if a dog approaches a dog on its own property. How is it determined which is at fault? O'Rourke: In that case, explained that the approaching dog would be considered the aggressor. Blombera: Commented that once an animal is considered dangerous, the animal is removed from the city or euthanized. Does the amendment change that? O'Rourke: The ordinance amendment proposed allows a greater opportunity for owners to keep their pets, but under very strict restrictions. It is then monitored by the Police department and reviewed every six months. Blombera: Supported the amendment. Hauaen: Supported the amendment as well because it allows the City to more effectively identify these types of issues. MOTION BY ZIESKA, SECOND BY LEMAIR, TO APPROVE ORDINANCE 04-14 AMENDING CITY CODE SECTION 802 RELATING TO DOGS AND CATS. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. Consider Approval of a Resolution Opposing Tax and Expenditure Limitation Proposals by the State of Minnesota Legislature. Bovles: Reviewed the agenda item in connection with the staff report. Blombera: Asked if a method was identified for determining what each community might pay. Bovles: Methodology in the past has been inadequate at best because they do not take into affect extenuating circumstances such as the economy, the management style of the community, and so on. Constitutional amendments are also nearly irreversible. Blombera: Agreed and stated that was her point exactly. Petersen: Commented that we would definitely be handicapped, and this action would take the local residents ability to impact local government away. Zieska: Provided several examples of how this type of action arbitrarily limits the ability of local government to manage its own finances based on what the community wants and needs. A process of checks and balances currently exists. Local control belongs with local officials. LeMair: Believed the City of Prior Lake residents put their trust in a Council to manage their interests, and if our neighbors trust us and can find us accountable, so should the State. Hauaen: Agreed with the comments of his counterparts. MOTION BY ZIESKA, SECOND BY LEMAIR, TO APPROVE RESOLUTION 04-53 OPPOSING TAX AND EXPENDITURE LIMITATION PROPOSALS BY THE STATE OF MINNESOTA LEGISLATURE. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. 7 City Council Meeting Minutes DRAFT March 15, 2004 Consider Approval of a Resolution Authorizing the Transfer of $100,000 to the Downtown Fa~ade Improvement Program. BoYles: Reviewed the agenda item in connection with the staff report. LeMair: Believed the program has been beneficial to the redevelopment of Downtown. Supported the program and the additional expenditure. Zieska: Commented that the face of Downtown is changing and the return on investment has been remarkable. Supported the project. Blombera: Asked for clarification allocating the funds from the Downtown tax increment financing district. Boyles: Clarified that since the funding for the program is from the Downtown tax increment financing district, it must be used within that district. To extend the facade improvement program to businesses outside of the Downtown district would require identifying funding from a different source. At this time, no additional sources have been identified. Hauaen: Believed the program has created tremendous energy in the Downtown area. MOTION BY LEMAIR, SECOND BY BLOMBERG, TO APPROVE RESOLUTION 04-54 AUTHORIZING THE TRANSFER OF $100,000 TO THE DOWNTOWN FACADE IMPROVEMENT PROGRAM. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. [ADDED] - Consider Approval of a Resolution Approving the Refunding of Bond Issues. Boyles: Advised that the City's fiscal consultant and Finance Director Teschner have monitored the interest rate on the bond market, and have in the past identified that if the right moment in the market can be achieved, the City can save nearly 3% on the interest of three outstanding bond issues. The purpose of this item is for the Council to consider whether it is appropriate to direct staff to pursue such action on 1997, 1998 and 1999 General Obligation bonds. Zieska: Commented that in layman's terms, this is refinancing debt to a lower interest rate. Boyles: Confirmed. Zieska: Complimented staff on their initiative and efforts. Petersen: Supported the motion because it is good business. MOTION BY PETERSEN, SECOND BY ZIESKA, TO DIRECT STAFF TO PROCEED WITH REFUNDING THE BOND ISSUES. VOTE: Ayes by Haugen, Blomberg, Haugen, Zieska and LeMair. [ADDED] - Consider Directing Staff to Identify Potential Types of Common Use Facilities and Identifying a Process and Timeline for Construction of Such a Facility in Conjunction with a City Hall / Policy Facility. 8 City Council Meeting Minutes DRAFT March 15, 2004 Hauaen: Reviewed that at an earlier work session, the EDA discussed with the Scott County HRA the possibility of partnering for the construction of some type of City Hall / Police Station / Common Use facility. Believed it prudent on the City's part to identify those avenues and set a timeline. Blombera: Agreed that it is time to bring the project back to the table. Bovles: Added that there is likely a 24 month period in constructing a public facility of this magnitude. As a first step, it would be helpful to look at this generically and layout a timeline of how this type of project would need to proceed to be achieved by date "x". Zieska: In the past, time was not necessarily of the essence. Now it is. With the growth in this community, the City staff becomes hindered in its ability to provide services. The fact is that this community is growing quickly and its facilities need to grow as well. MOTION BY BLOMBERG, SECOND BY ZIESKA, TO DIRECT STAFF TO DEVELOP A TIMELlNE FOR THE CONSTRUCTION OF A NEW CITY HALL / POLICE FACILITY. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska, and Lemair, the motion carried. OTHER BUSINESS Hauaen: Advised that Perron's Sui Lago will open for business on March 24, 2004. Also took a moment to recognize a flag that had been flown over the United States Capitol building in recognition of Councilmember Petersen's 77th birthday. Executive Session The Council retired to Executive Session to review the status of pending litigation associated with Special Assessment appeals on the 2003 Improvement Project. Upon returning from Executive Session, Mayor Haugen advised that counsel had been given direction and no formal action was required. With no other comments from Council members, a motion to adjourn was made and seconded. The meeting adjourned at 10:20pm. ru 9