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Home My WebLink About09 23 13 City Council Meeting MinutesPRIp U tr1 \INNES�� 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES September 23, 2013 CALL TO ORDER The meeting was called to order at 7:00 p.m. Present were Acting Mayor Keeney, Councilors McGuire and Soukup, City Manager Boyles, City Attorney Rosow, City Engineer/ Inspections Director Poppler, Public Works / Natural Resources Director Gehler, Economic and Develop- ment Director Rogness, Finance Director Erickson, Fire Chief Hartman, Assistant City Manager Kansier and Administrative Assistant Green. Mayor Hedberg and Councilor Morton were ab- sent. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length and each presenter will have no more than ten (10) minutes to speak. Topics of discussion are restricted to City gov- ernmental topics rather than private or political agendas. Topics may be addressed at the Pub- lic Forum that are on the agenda except those topics that have been or are the subject of a scheduled public hearing or public information hearing before the City Council, the Economic Development Authority (EDA), Planning Commission, or any other City Advisory Committee. The City Council may discuss but will not take formal action on Public Forum presentations. Matters that are the subject of pending litigation are not appropriate for the Forum. Comments: No person stepped forward to speak. APPROVAL OF AGENDA MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE THE AGENDA AS PRESENT- ED. VOTE: Ayes by Keeney, McGuire and Soukup. Hedberg and Morton were absent. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY MCGUIRE, SECOND BY SOUKUP TO APPROVE THE MINUTES OF THE SEP- TEMBER 9, 2013 CITY COUNCIL MEETING AS PRESENTED. VOTE: Ayes by Keeney, McGuire and Soukup. Hedberg and Morton were absent. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Claims Listing B. Consider Approval of Treasurers Report C. Consider Approval of Building Permit Summary Report D. Consider Approval of Animal Control Services Report E. Consider Approval of Fire Department Report F. Consider Approval of Police Department Report G. Consider Approval of Resolution 13 -136 Declaring Costs to be Assessed and Ordering Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Preparation of an Assessment Roll for 2013 Unpaid Special Charges, and Establishing the Date of the Assessment Hearing for the 2013 Unpaid Special Charges H. Consider Approval of Resolution 13 -137 Approving the Expenditure of up to $80,000 to Purchase Unleaded Gasoline through the State of Minnesota Cooperative Purchasing Venture I. Consider Approval of a Refuse Hauler License for Vintage Waste Systems Inc J. Consider Approval of Resolution 13 -138 Approving Amendments to the Bylaws of the City of Prior Lake Economic Development Advisory Committee K. Consider Approval of Resolution 13 -139 Approving a Registered Land Survey Boyles: Noted that a revised resolution for Consent Agenda Item 5G was set before the Coun- cil. McGuire: Requested that Consent Agenda items 5G and 5H be removed from the Consent Agenda for discussion. MOTION BY MCGUIRE, SECOND BY SOUKUP TO APPROVE THE CONSENT AGENDA AS MODIFIED. VOTE: Ayes by Keeney, McGuire and Soukup. Hedberg and Morton were absent. The motion carried. McGuire: Stated he would like staff to bring a report to the Council on current policy regarding water shutoff and any options we may have for other ways of doing it. MOTION BY MCGUIRE, SECOND BY SOUKUP TO APPROVE RESOLUTION 13 -136 DE- CLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF AN ASSESS- MENT ROLL FOR 2013 UNPAID SPECIAL CHARGES, AND ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR THE 2013 UNPAID SPECIAL CHARGES. VOTE: Ayes by Keeney, McGuire and Soukup. Hedberg and Morton were absent. The motion carried. McGuire: Requested staff to give a verbal report on Consent Agenda 5H as he sees this as a way to save money. Gehler: Stated that staff conducted an evaluation of fuel purchasing. In the past quotes were solicited from three vendors each time a purchase was needed and pricing was only good for that individual purchase. Using the State Cooperative purchasing program allowed a price guarantee for a larger volume purchase over an extended period of time. State purchasing av- erages $2.77 per gallon for an estimated savings of $9,500. MOTION BY MCGUIRE, SECOND BY SOUKP TO APPROVE RESOLUTION 13 -137 AP- PROVING THE EXPENDITURE OF UP TO $80,000 TO PURCHASE UNLEADED GASOLINE THROUGH THE STATE OF MINNESOTA COOPERATIVE PURCHASING VENTURE. VOTE: Ayes by Keeney, McGuire and Soukup. Hedberg and Morton were absent. The motion carried. PRESENTATIONS Domestic Violence Awareness Month Proclamation City Manager Boyles stated that the City Council established the Community Safety Advisory Committee several years ago. It is very active and has been responsible for improvements in our City. Committee member Betsy Jader and Patrick Dougherty were present. Jader stated that one of the Committee's objectives has been to support the Southern Valley Alliance for Bat- tered Women which provides service to Scott County. Described the services provided. Acting 09 23 13 City Council Meeting Minutes 2 Mayor Keeney read the proclamation declaring October 2013 as Domestic Violence Awareness Month in Prior Lake. PUBLIC HEARINGS No public hearing was scheduled. OLD BUSINESS Consider Approval of a Report and Provide Direction on the Ridgemont / Main / TH 13 Downtown Entry Monument Sign City Engineer / Inspections Director Poppler provided an update on the status of the Ridgemont / Main / TH 13 intersection improvement project stating that it is anticipated to be completed in November. Described the entry monument sign and the need to begin fabrication of the housing of the sign. Stated that a decision on the location of the sign is needed in order to decide the angle of the two sides. Discussed what the message on the front and back of the sign should be. Noted that the north side location incurs a small additional charge. Comments: Soukup: Favors the north side location believing it will be most beneficial to catch traffic com- ing from the north traveling south on Hwy 13. Believes that location provides optimal viewing for drivers and can provide a safety enhancement by inferring there are busy intersections ahead. Believes it can also signal the entry to Lakefront Park. Asked if staff could bring an update on the status of a building proposed to replace the demolished Quonset but in Lakefront Park. Keeney: Asked if the building is going to be part of the road project. Poppler: Replied that the parking lot is part of this project. Referred to a proposed location for a new building and stated it would be desirable to have architecture that matches other Lake- front Park buildings. Boyles: Stated that staff intends to bring the building project to Council when the design is completed. Gehler: Added that it is planned for the October 7 meeting. Discussions have been held with P.L.A.Y., the soccer association, the Chamber of Commerce, etc. about their participation in funding the building. McGuire: Supports the north side location for the sign. Regarding verbiage on the sign, sug- gested it be something other than "leaving Prior Lake." Keeney: Agreed the sign should serve to capture the attention of southbound drivers although he likes the visibility for drivers on CR 44 if it were on the south side. Supports the north side location. Soukup: Commented that when testing sites for the sign, it was noted that school buses or other larger vehicles block all visibility of the sign on the south side for drivers coming from CR 44. Keeney: Stated that "Welcome to downtown Prior Lake" makes sense on north side for drivers that are southbound. Suggested the south side have "Downtown Prior Lake." Soukup: Suggested the south side have "Prior Lake." McGuire: Likes "Prior Lake." Boyles: Suggested both sides say, "Welcome to Downtown Prior Lake." Keeney: Could support having that message on both sides, or eliminating "welcome to" on the south side of the sign. Poppler: Commented he has heard feedback on the Arcadia sign about the welcome message on each side. Soukup: Can support either way. MOTION BY SOUKUP, SECOND BY MCGUIRE DIRECTING STAFF TO SITE THE SIGN ON THE NORTH SIDE OF THE HWY 13 / MAIN INTERSECTION; AND HAVE THE MESSAGE OF 09 23 13 City Council Meeting Minutes 3 "WELCOME TO DOWNTOWN PRIOR LAKE" ON THE NORTH SIDE OF THE SIGN AND "DOWNTOWN PRIOR LAKE" ON THE SOUTH SIDE OF THE SIGN. VOTE: Ayes by Keeney, McGuire and Soukup. Hedberg and Morton were absent. The motion carried. NEW BUSINESS No new business was scheduled. OTHER BUSINESS Keeney: Offered a reminder to property owners to not put leaves and grass clippings in the street as that helps keep the lakes clean. Boyles: Advised that water will be shut off in the Welcome Avenue area from 8:00 a.m. to noon on Wednesday, September 25, for connection of water main. Displayed map of area of water shutoff. ADJOURNMENT With no further business brought before the Council, a motion to adjourn was made by McGuire and seconded by Soukup. The motion carried and the meeting adjourned at 7:46 p.m. Fran o let, City Manager &Z4-9� '1 Charlotte Green, Administrative Assistant 09 23 13 City Council Meeting Minutes 4