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HomeMy WebLinkAbout10E - Park Naming Committee CITY COUNCIL AGENDA REPORT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 April 19, 2004 & 10E Frank Boyles, City Managef';\ AGENDA ITEM: CONSIDER APPROVAL OF THE APPOINTMENT OF TWO COUNCILMEMBERS TO SERVE ON THE PARK NAMING COMMITTEE. DISCUSSION: ISSUES: History: In 2000, the City Council established a policy for the re-naming of City streets, and the naming and re-naming of City parks, facilities, streets within parks, and public places. In 2002, the policy was amended. A copy of the policy is attached for Council information. Current Circumstances: As the Council is aware, the Erie Street right-of-way from approximately Dakota Avenue to the Lakefront Park property is to be improved as part of this summer's Downtown reconstruction project. The Erie Avenue right-of- way will literally become the "gateway" between Lakefront Park and the Downtown. This area will feature a trail, rain gardens, fountain and seating area, and a pavilion type entry structure. The staff has been working with the Prior Lake Rotary which has been seeking a community project to participate in in celebration of their centennial. The approximate improvement costs of the Erie gateway is $80,000. The Rotary has agreed to donate $32,500 in cash, two Rotary park benches (valued at $2500) and $5000 of in-kind services (labor in placing 1200 plants in the rain gardens). They have submitted a application that the park be name the "Prior Lake Rotary Centennial Gateway". Conclusion: Because of this application, it is necessary to convene the Naming subcommittee - consisting of two Councilmembers and one Park Advisory Member. The Park Advisory Committee has already named Pat McFadden as their representative. The Rotary has made their contribution contingent upon the park naming and the City providing the appropriate signage which can be observed when approaching the area from the Downtown, or Lakefront Park. In order for the City Council to consider whether they wish to accept this donation, the naming committee would need to render a positive recommendation regarding the naming. ALTERNATIVES: (1) Name two Councilmembers to the naming committee. (2) Take no action and provide staff with direction. RECOMMENDED MOTION: Alternative (1). Taking no action would be tantamount to rejecting the proposed Rotary contributions as it is conditioned on the re-naming. www.cityofpriorlake.com 1:\COUNCIL\AGNRPTS\2004\PARK ~~gop Fax 952.447.4245 Adopted September 5, 2000 Revised June, 2002 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 POLICY FOR THE RENAMING OF CITY STREETS, AND THE NAMING AND RENAMING OF PARKS, FACiliTIES, STREETS WITHIN PARKS, AND PUBLIC PLACES INTRODUCTION The City desires that the selection of a proper name for City streets, parks, facilities, streets within a park or public place be done through a thoughtful process by which all submissions will receive careful consideration. For this reason, the procedures and guidelines contained herein have been adopted. RESPONSIBILITY The renaming of City streets, naming or renaming of a park, facility, street within a park, or public place is the responsibility of the City Council. The City Council will normally act on a recommendation that has been considered by a subcommittee consisting of two City Council members appointed by the Council, and one Park Advisory Committee member selected by the Committee. RENAMING OF STREETS WITHIN THE CITY The renaming pertains to streets within the City of Prior Lake. It does not pertain to the extension of existing streets or those proposed to be connected later. Streets in the latter category shall take on the name of the current street. EXISTING PARKS, FACILITIES, STREETS WITHIN PARKS AND PUBLIC PLACES Any park, facility, street within a park, or public place named prior to the approval of this policy shall retain the name previously given, unless renamed in accordance with this policy. The renaming of any such facility is expected to remain in effect for a minimum of five years. PARKS, FACILITIES, STREETS WITHIN PARKS AND PUBLIC PLACES Prior to the completion of a park development or comprehensive redevelopment, a working name may be used to label a park, street within a park, or public space for identification and reference purposes. Parks, facilities, streets within parks, and public places shall be named in accordance with this policy. Normally, once a park, facility, street within a park, or public place is renamed in accordance with this policy, it will retain that name. PROCEDURE The following procedure will be followed for the renaming of City streets, naming parks, streets within parks and public places: (1) The City staff, City Council, Advisory Body or City resident may request the naming of a street, park, facility, street(s) within a park, or public place. (2) Residents, neighborhood groups and developers are asked to submit proposals for naming using the notification process and submission guidelines contained herein. (3) City staff collects a list of potential names by soliciting input from neighborhood groups, residents and developers of newly constructed projects. This list will be formulated based on the criteria contained herein. (4) The subcommittee established in accordance with this policy will review the list of potential names. The subcommittee will discuss each name and its relative merits. Potential names www.cityofpriorlake.com Phone 952.447.4230 1 Fax 952.447.4245 Adopted September 5, 2000 Revised June, 2002 may be added or eliminated from the list at this time. A decision may be made at this or any subsequent meeting called by the subcommittee. (5) The recommended name together with the rationale therefore, will be provided in a report for placement on the next City Council meeting agenda. If the City Council does not approve the recommended name, it shall refer the question back to the subcommittee with direction. NAMING CRITERIA Listed below are the criteria which will be used to generate a list of potential names for parks, facilities, streets within parks, and public places: (1) Consideration may be given to naming of a City street, park, facility, street within a park or public place after the major subdivision in which the street, park or public place is contained or which it is to serve. (2) Name selection may acknowledge local historical events, persons or significant benefactors. (3) If a park, facility, street within a park or public place is to be named after an individual, living or deceased, the person shall have obtained local or national prominence via significant contribution in any field or endeavor. (4) Consideration of a name may acknowledge major financial contributions which made acquisition or property and/or development possible. RENAMING CRITERIA The renaming of a City street, park, facility, street within a park and a public place will be considered if one of the following criteria is met: (1) The name of the park is the working name for the park assigned prior to or during development. (2) The neighborhood changes and the primary users have submitted a petition for a name change that contains at least 51 % of the households within a % mile radius. (3) An individual or organization contributed a significant portion of the costs of renovation of a park facility or area. (4) Renaming can occur for an individual living or dead who has significantly served the community. In order to be considered for such an honor, the person should have completed at least ten years of service. There should be a waiting period of at least six months from termination of service, or six months from the death of the individual. SUBMISSION GUIDELINES Submission of names for City streets, parks, facilities and public places will be made on forms provided for that purpose. The completed forms should be returned to staff within the timeline set forth in the notification. NOTIFICATION PROCESS Before the subcommittee meets for the first time, notification should be given in the following manner: Notification in the City's official newspaper and posting at City Hall. FINAL DETERMINATION The City Council reserves all rights in the naming or renaming of all City streets, parks, facilities, streets within parks, and public places. Adopted September 5, 2000 Revised June, 2002 APPLICATION FOR NAMING OR RE-NAMING A PARK, FACiliTY, STREET WITHIN A PARK, OR PUBLIC PLACE Applicant Name: Address: City/State/Zip Code: Phone: (Please check one) D RE-NAMING EXISTING Current Name: Proposed Name: 1. 2. D NAMING NEW Location: Proposed Name: 1. 2. Please describe rationale for proposed name or re-naming of this park, facility, street within a park, or public place: (attach additional forms, if needed) Please return completed application to: City of Prior Lake Attn: Assistant City Manager 16200 Eagle Creek Avenue NE Prior Lake, MN 55372