HomeMy WebLinkAbout5G Trail and Sidewalk Study Agreement o� P � O �P
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v � 4646 Dakota Street SE
Prior Lake, MN 55372
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CITY COUNCIL AGENDA REPORT
MEETING DATE: October 28, 2013
AGENDA #: 5G
PREPARED BY: Frank Boyles, City Manager
PRESENTED BY: Frank Boyles
AGENDA ITEM: Consider Approval of a Resolution Authorizing the City Manager to
Execute the City's Standard Professional Agreement with Hoisington,
Koegler Group, Inc. for the Completion of the Trail and Sidewalk
Study
DISCUSSION: Introduction
The purpose of this agenda item is to obtain City Council approval for a
sidewalk and trail study and authorize the City Manager to execute a
Standard Professional Agreement for the study.
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For over 20 years, the City has assured that trails and sidewalks are
constructed throughout the City, typically in conjunction with private
developments. Today it is estimated that the City has approximately 80
miles of trails and sidewalks.
Current Circumstances
The construction of trails and sidewalks has taken place over a 20-year
period or more, and on an incremental and patchwork basis across our
18.3 square-mile community. We lack a comprehensive GIS mapping of
the trails. Nor is there an inventory of gaps that need to be constructed to
make our trails continuous. Finally, we do not have an estimate of the
cost of the trail improvements or the priority for completing each.
To complete this work we solicited a proposal from Hoisington Koegler
Group, Inc. Hoisington has done a number of these studies for other
communities. Most recently one was done for Inver Grove Heights.
The total cost proposed to complete the study is $15,000 plus mileage
and printing. The work would be undertaken this fall and completed in
three months, weather permitting. If physical inspection of the trails is
delayed due to weather conditions, the work will continue in the spring of
2014. A copy of the proposal is attached.
ISSUES: The staff has considered conducting this study itself for some years now.
The problem is that other business has been more important.
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
The reason for doing this study now is so the results can be built into our
Capital Improvement Program next spring when the CIP is updated.
The study results will show those trail segments that are as of yet undone
and need to be done. It will also show those segments which are cracking
excessively or have sustained root or erosion damage. With this
information, we can schedule the trails for repair or replacement in the CIP
and/or operating budgets.
One of the most common complaints we have about the trail system is the
dead ends. Where possible we will allow trail segments in the future to be
completed as part of a development. In those places where no
development would occur, the trail section would be programmed as part
of the CIP.
FINANCIAL The funding source for this study will be the $150,000 SMSC donation that
IMPACT: was deposited in the Capital Park Fund. These funds were donated to the
City for use on projects that will benefit the entire community. Staff
believes this is an appropriate project, since the information generated will
result in overall improvements to the park system.
HKGi has discounted the cost of this study by $1,000 since we will also be
entering into an agreement with them to complete the Park Dedication
Fee Evaluation and Update.
ALTERNATIVES: 1. Adopt a resolution authorizing the City Manager to execute the
Standard Professional Agreement with Hoisington Koegler Group,
Inc., for the completion of a sidewalk and trail gaps study.
2. Take no action and direct the staff as appropriate.
RECOMMENDED Alternative #1.
MOTION:
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4646 Dakota Street SE
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RESOLUTION 13-xxx
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE CITY'S STANDARD
PROFESSIONAL AGREEMENT WITH HOISINGTON, KOEGLER GROUP, INC. FOR THE
COMPLETION OF THE TRAIL AND SIDEWALK STUDY
Motion By: Second By:
WHEREAS, The construction of City trails and sidewalks has taken place over a 20-year period or more
and on an incremental and patchwork basis; and
WHEREAS, The City lacks a comprehensive GIS mapping of the trails, an inventory of gaps that need to
be constructed to make our trails continuous, and an estimate of the cost of the trail
improvements or the priority for completing each; and
WHEREAS, The City lacks the staff resources to complete this work.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The consulting firm of Hoisington Koegler Group, Inc. is hereby selected to complete the Trail and
Sidewalk Study at a cost of $15,000.
3. The City Manager is authorized to execute a standard professional services contract.
4. The funding source for this study will be the $150,000 SMSC donation which was deposited in the
Capital Park Fund.
PASSED AND ADOPTED THIS 28T" DAY OF OCTOBER, 2013.
YES NO
Hedber Hedber
Keene Keene
McGuire McGuire
Morton Morton
Souku Souku
Frank Boyles, City Manager