HomeMy WebLinkAbout5L 3rd Qtr Donations and Grants O� P ���P
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4646 Dakota Street SE
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CITY COUNCIL AGENDA REPORT
MEETING DATE: October 28, 2013
AGENDA #: 5L
PREPARED BY: CATHERINE ASMUS, ACCOUNTANT
PRESENTER: JERILYN ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE THIRD QUARTER OF 2013
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during July, August and September of 2013
and to authorize city staff to amend the budget for any additional revenues
received and expenditures that may be incurred to comply with grant
agreement and restricted donations.
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Minnesota State Statute 465.03 requires that the City accept a grant or
devise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 3�d quarter of 2013 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 3�d quarter of 2013, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL Certain donations and grants and their corresponding expenditures are
IMPACT: reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
In 2012, the City received approximately $622,006 in grant funding. The
City spent approximately $439,803 to complete projects totaling
approximately $1,061,809.
ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the
City during the 3�d quarter of 2013 as presented.
2. Delay action if the Council requires additional information.
RECOMMENDED Alternative #1.
MOTION:
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4646 Dakota Street SE
�INNES�� Prior Lake, MN 55372
RESOLUTION 13-xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 3�d QUARTER OF 2013
Motion By: Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to
comply with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during July,
August, and September of 2013:
Donor Value Desi nated Use
Robert Morris $50.00 Donated 3�d quarter time as EDA
Member
Michelle Choudek $150.00 Donated 3�d quarter time as EDA
Member
Aaron Mellow 800.00 2 cubbies for R an Field #1 du outs
Mall of America $600.00 2 Gift Baskets for Autumn Gatherin
Prior Lake Lions Club $1,500.00 Club Prior
Doroth Wetterlin $200.00 Memorial Plaque
Shakopee Mdewakanton Sioux $26,000.00 Construct trail from Raspberry Ridge
Communit NW to Jeffers Pass NW
Granting Project Description of Project Grant Award Dept
A enc Period
MN Public CR 12/ To extend utility 2013 $243,882 Engineering
Facility Sunset connections to properties
Authority Ave on Sunset Ave and CR
12 west of Stemmer
Rid e Rd.
MPCA Reduce air Purchase & install AVL 2013 $5,000 Public
pollutant and antennas on 28 Works
emissions maintenance vehicles
US Dept of Bullet Proof Vests 2013 $2,399.86 Police
Justice
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations.
3. The grants and donations are hereby officially accepted antl acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 28th DAY OF OCTOBER, 2013.
YES NO
Hedber Hedber
Keene Keene
Mc�uire McGuire
Morton Morton
Souku Souku
Frank Boyles, City Manager