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Home My WebLink About9C Maplewood Feasibility Report and Schedule Public Hearing o � rxr ti � v � 4646 Dakota Street SE Prior Lake, MN 55372 At CITY COUNCIL AGENDA REPORT MEETING DATE: OCTOBER 28, 2013 AGENDA #: 9C PREPARED BY: SENG THONGVANH, PROJECT ENGINEER PRESENTED BY: SENG THONGVANH AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND SCHEDULING A PUBLIC HEARING TO CONSIDER THE MAPLEWOOD STREET IMPROVEMENT PROJECT DISCUSSION: Introduction The purpose of this agenda item is to accept the Feasibility Report and schedule a Public Hearing to be held on November 25, 2013 for the Maplewood Street Im- provement Project. Histo Each year the City reconstructs street segments that are scheduled for reconstruc- tion as part of its Capital Improvement Program (CIP) and have exceeded their useful design life. The City uses the Capital Improvement Program and its Pave- ment Management Program to plan for infrastructure improvements and the fi- nancing for capital improvements. At its September 9, 2013 meeting the City Council adopted Resolution 13-128 authorizing staff to prepare a Feasibility Re- port for the Maplewood Street Improvement Project as outlined in the CIP. The M.S. Chapter 429 process applies to all projects that will be financed in whole or in part through special assessments or bond proceeds. The Maplewood Street neighborhood is considered in the report and includes im- provements to JoAnna Stepkas 4th Addition, Brooksville Center 1St, Brooksville Center 2"d, and S 02, T 114, R 22 1.19A in E1/2 SW1/4. These properties were platted and developed in 1973. A map of the project area (Figure 1) is included in the Feasibility Report. The proposed improvements include street reconstruction, storm sewer, storm water quality, concrete curb and gutter, and appurtenant work. City utilities under the street are also proposed to be repaired or reconstructed base on need. Watermain is proposed to be replaced for the entire segment of Maplewood Street. Current Circumstances The Feasibility Report includes total estimated costs, preliminary assessment amounts, and a project financing summary. Also included in the report are design criteria, estimates and information on watermain, sanitary sewer, storm sewer, and streets. Details on each can be found in the Feasibility Report. Conclusion A public hearing is proposed for November 25, 2013. At that meeting the pro- posed improvements, project schedule and assessments will be presented to resi- dents. The attached Feasibility Report outlines which portions of the cost for the above project will be assessed to the benefiting properties. If the Council approves the Feasibility Report, the Chapter 429 special assessment statute requires a public hearing be conducted prior to proceeding with the project to determine if it is to move forward. In summary, the project is feasible from an engineering and economic standpoint. Approval of the Feasibility Report does not grant final approval of the project. ISSUES: The Assessment Review Committee met on October 24th, 2013, at which time the assessment map, assessment method and various voluntary programs were dis- cussed and recommendations made. Results of the discussion and recommenda- tions will be shared with the Council. FINANCIAL The Maplewood Street Improvement Project is proposed to be financed by Special IMPACT: Assessments, tax levy, and Sewer & Water Fund. Funding sources and amounts are as shown below: Assessments $127,070 Sewer & Water Fund $160,866 Tax Lev $190,604 Pro'ect Total Cost $478,540 ALTERNATIVES: 1. Approve Resolution 13-XX accepting the Feasibility Report and establish a Pub- lic Hearing date as per the attached Resolution Table the Resolution for a spe- cific reason. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED Staff recommends alternative #1. MOTION: 2 O � PRIp ti � U �y 4646 Dakota Street SE ��Nrvsso`��' Prior Lake, MN 55372 RESOLUTION 13-xxx A RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING FOR THE MAPLEWOOD STREET IMPROVEMENT PROJECT, CITY PROJECT #14-012 Motion By: Second By: WHEREAS, Pursuant to Resolution 13-128, the City Council, on September 9, 2013 ordered a Feasibility Report to be prepared by the City's Engineering Department with reference to the Maplewood Street Improvement Project; and WHEREAS, The Feasibility Report for the Maplewood Street Improvement Project dated October 2013 contains information that the proposed project is necessary, cost effective, and feasible; and NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the Feasibility Report as submitted. 3. The Council will consider the improvement of such streets and areas in accordance with the Report and the assessment of property as described in the Report for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of $478,540. 4. A Public Hearing shall be held on such proposed improvements on the 25� of November, 2013 at Prior Lake City Hall, with the address of 4646 Dakota Street SE, City of Prior Lake, Minnesota at 7:00 p.m. statutory notice and publication requirements shall be followed. PASSED AND ADOPTED THIS 28th DAY OF OCTOBER 2013. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager