HomeMy WebLinkAbout9B Maplewood Street Feasibility O� P ���P
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Prior Lake, MN 55372
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CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 12, 2013
AGENDA #: 9B
PREPARED BY: SENG THONGVANH, PROJECT ENGINEER
PRESENTED BY: SENG THONGVANH
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE FEASIBIL-
ITY REPORT AND SCHEDULING A PUBLIC HEARING TO CONSIDER THE
MAPLEWOOD STREET IMPROVEMENT PROJECT
DISCUSSION: Introduction
This item was originally scheduled for the October 28 meeting but could not be
heard because of time constraints. The purpose of this agenda item is to ac-
cept the Feasibility Report and schedule a Public Hearing to be held on De-
cember 9, 2013 for the Maplewood Street Improvement Project.
His tOry
Each year the City reconstructs street segments that are scheduled for recon-
struction as part of its Capital Improvement Program (CIP) and have exceeded
their useful design life. The City uses the Capital Improvement Program and its
Pavement Management Program to plan for infras4ructure improvements and
the financing for capital improvements. At its September 9, 2013 meeting the
City Council adopted Resolution 13-128 authorizing staff to prepare a Feasibil-
ity Report for the Maplewood Street Improvement Project as outlined in the
CIP.
The M.S. Chapter 429 process applies to all projects that will be financed in
whole or in part through special assessments or bond proceeds.
The Maplewood Street neighborhood is considered in the report and includes
improvements to JoAnna Stepkas 4th Addition, Brooksville Center 1 Brooks-
ville Center 2"d, and S 02, T 114, R 22 1.19A in E1/2 SW1/4. These proper-
ties were platted and developed in 1973. A map of the project area (Figure 1)
is included in the Feasibility Report. The proposed improvements include
street reconstruction, storm sewer, storm water quality, concrete curb and gut-
ter, and appurtenant work. City utilities under the street are also proposed to
be repaired or reconstructed based on need. Watermain is proposed to be re-
placed for the entire segment of Maplewood Street.
Current Circumstances
The Feasibility Report includes total estimated costs, preliminary assessment
amounts, and a project financing summary. Also included in the report are de-
sign criteria, estimates and information on watermain, sanitary sewer, storm
sewer, and streets. Details on each can be found in the Feasibility Report.
Conclusion
A public hearing is proposed for December 9, 2013. At that meeting the pro-
posed improvements, project schedule and assessments will be presented to
residents.
The attached Feasibility Report outlines which portions of the cost for the
above project will be assessed to the benefiting properties. If the Council ap-
proves the Feasibility Report, the Chapter 429 special assessment statute re-
quires a public hearing be conducted prior to proceeding with the project to de-
termine if it is to move forward.
In summary, the project is feasible from an engineering and economic stand-
point. Approval of the Feasibility Report does not grant final approval of the
project.
ISSUES: The Assessment Review Committee met on October 24th, 2013, at which time
the assessment map, assessment method and various voluntary programs were
discussed and recommendations made. Results of the discussion and recom-
mendations will be shared with the Council.
FINANCIAL The Maplewood Street Improvement Project is proposed to be financed by Spe-
IMPACT: cial Assessments, tax levy, and Sewer & Water Fund. Funding sources and
amounts are as shown below:
Assessments $127,070
Sewer & Water Fund $160,866
Tax Lev $190,604
Pro"ect Total Cost $478,540
ALTERNATIVES: 1. Approve Resolution 13-XX accepting the Feasibility Report and establish
December 9 as the Public Hearing date as per the attached Resolution.
2. Table the Resolution for a specific reason.
3. Deny this item for a specific reason and provide staff with direction. i
RECOMMENDED Staff recommends alternative #1.
MOTION:
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4646 Dakota Street SE
` �INNES�� P Prior Lake, MN 55372
RESOLUTION 13-xxx
A RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING
FOR THE MAPLEWOOD STREET IMPROVEMENT PROJECT, CITY PROJECT #14-012
Motion By: Second By:
WHEREAS, Pursuant to Resolution 13-128, the City Council, on September 9, 2013 ordered a
Feasibility Report to be prepared by the City's Engineering Department with reference to
the Maplewood Street Improvement Project; and
WHEREAS, The Feasibility Report for the Maplewood Street Improvement Project datetl October 2013
contains information that the proposed project is necessary, cost effective, and feasible;
and
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the Feasibility Report as submitted.
3. The Council will consider the improvement of such streets and areas in accordance with the Report and
the assessment of property as described in the Report for all or a portion of the cost of the
improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the
improvements of $478,540.
4. A Public Hearing shall be held on such proposed improvements on the 9� of December, 2013 at Prior
Lake City Hall, 4646 Dakota Street SE, City of Prior Lake, Minnesota at 7:00 p.m. Statutory notice and
publication requirements shall be followed.
PASSED AND ADOPTED THIS 12� DAY OF NOVEMBER 2013.
YES NO
Hedber Hedber
Keene Keene
McGuire McGuire
Morton Morton
Souku Souku
Frank Boyles, City Manager