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8B 2014 Fee Schedule
O � PRjp� ti � V �'� 4646 Dakota Street SE Prior Lake, MN 55372 '�INx�so��' CITY COUNCIL AGENDA REPORT MEETING DATE: NOVEMBER 25, 2013 AGENDA #: 8B PREPARED BY: CATHY ERICKSON, ACCOUNTING MANAGER PRESENTED BY: JERILYN ERICKSON, FINANCE DIRECTOR AGENDA ITEM: PUBLIC HEARING FOR PROPOSED 2014 OFFICIAL FEE SCHEDULE DISCUSSION: Introduction The purpose of this agenda item is to hold a public hearing for the proposed 2014 Official Fee Schedule. Hi StON Annually, staff reviews the fee schedule as part of the budget process and makes recommendations to the City Council for changes or additions as needed. The Council was required to announce the time and place of the council meeting at which the 2014 official fee schedule would be discussed and which would allow for citizen input. After the public hearing, a draft of the 2014 Official Fee Schedule will be presented to the City Council for approval on December 9, 2013. Current Circumstances A public hearing is required by State Statute 462.353. The hearing will allow citi- zens and other interested parties to voice their opinions regarding the fees and charges. The input received from City Council on November 25, 2013 is incorporated in the proposed changes. New fees (including fees that have historically been charged but haven't been reflected on the fee schedule) and proposed changes are indi- cated in the table below alongside their present amount (Please see the descrip- tion of the changes following the table): ��. PROPOSED �HANGES Fee Descri tion 2013 Amount 2014 Amount ; Permits: -; � .................................................................................................................................................. :......................................................................................................:...................................................................................................... 1. ; Water Tower Access Permit Cost per Agreement ; Plan Review & Con- struction Observation: Est. $1000 Structural Review: ;. Per Estimate ' Utility...Billi.n.9.� ................................................................................_........... _ :........... . ... ;.... _...... 2; Water Rate —1 25,000 gallons $3.40/1,000 gallons $3.65/1,000 gallons ;. _ :.............................................................._...................................... 3. Water Rate — Over 25,000 gal- $4.69/1,000 gallons $5.03/1,000 gallons lons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. ; Storm Water Charge ; $11.25 (residential) / ; $13.25 (residential) / $33.75/acre ; $39.75/acre _ � . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Service ..................................................................: < ...................................................................................................... 5 .� ...........:..... N SF _Charge.......................................................................................... .................................................................._$ 6. Delinquent Assessment Admin- $30.00 ; $40.00 _:.....istration Cha.�9e ............................................................................: _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7. Merchant Fees for DebiUCredit --- Paid b Customer Card Payments - Utility Pay- ments : ................................................................................................................................._...................................................................................................._:................................................................ . Police, Fire � Rescue Service ; Charges: ; _8. Police Contracted _Overtime ...........................>........................................................._$80/hour.....�.........................................................._$82/hour..... � ............................................................................. ..................... _Connection_Permit Char�es_. ................:......................................................................................................: 9. ; Metro Sewer Availability Charge ; $2,435.00 ; $2,485.00 ; (Met Council SAC) ; _ ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _:...._Park Facilit.Y.._Rentals_. ................................................: ' : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10. : Reservation Change Fee „ ; 20 /o of Rental Fee --- : o 11. ; Field Stri in — Initial La out :..........................................P.�......9..................�...�.....................Y.....................................;........................................................................................-.-.-.....;............. _$0. _�_�.�......_:...._Field...Stripin.9.....-..Restripe ........................................_:................................................ ---.....:.................. _$0.05/ft.�...... _ .. . Recreation and Club Prior ; Programs: ; ; :..................... ..........................................................................................................................:................................. 13. : Playground/Tot Lot Summer --- $10-$30/week ; Program ; : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _�_ _Camps ................................. -.-.-..._;......_$ 15. : Community..Events .......................................................... -.-- Free ;......... 16. ; Youth/Senior Trips --- _Cost _Per Agreement _. ....................................................................... . 17 ` Classes --- : 3_ �. _$........_$ ........... . . . . .................................................................................................................. ....................................................................................................:. ' Miscellaneous: :................................................................................................................................................. _;......................................................................................................;......................................... ............................ ... 18. ; Memorial la ues --- ; "Market Price" :..............................................P........9...................................................................................:..................................................................................................... ......................................................... 19. ; Memorial trees --- : "Market Price" _ : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20. : Memorial benches: 6' metal --- "Market Price" coated Explanation of Chanqes 1. Water Towner Access Permits is an existing fee. Staff is recommending changing this fee to reflect the actual cost of the following two components: 1) Plan Review and Construction Observation and 2) Structural Review 2-4. Water Rates, Sewer Rate, and Storm Water Charge increases are based on Staff recommendations made in conjunction with the approval of the Capital Im- provement Program (2014-2018). These rates are charged each billing cycle and intended to reimburse the City for operating costs for each utility and a portion of the capital costs. We surveyed several neighboring cities for rate comparison pur- poses. As shown below, our rates are higher than the rates of some of the neigh- boring cities. This is due to our unique topography and the need for 40 plus lift stations. City Charge for Water & Sewer Based on 8,000 gallons (estimated use for two erson household for a two month billin c cle Burnsville $44.64 Shako ee $44.77 Farmin ton $52.80 Prior Lake $59.76 Sava e $65.34 5. NSF Charge increase is based on Staff recommendation to set the current charge to the statutory limit. Minn. Stat. 604.113 limits the fee to $30. This NFS charge will apply to checking/savings/debiUcredit card transactions including credit card disputed charges. 6. Delinquent Assessment Administration Charge is an existing fee. Staff is recommending an increase of $10 to cover the administrative costs of managing the special assessment certification process including utility billing staff time, multi- ple notices of certifications, notices of public hearings, etc. This fee appears rea- sonable, when compared to fees charged by neighboring cities (Lakeville-$35, Burnsville-$50, Savage - $100). 7. Merchant Fees for Debit/Credit Card Payments - Utility Payments is a new fee. The Council has authorized that the transaction costs incurred for debit/credit card utility payments be added to the City Official Fee Schedule, and that the Fee Schedule should be amended to reflect these fees. 8. Police Contracted increase of $2 from $80 to $82 reflects increases to Police wages and benefits. This is the rate which we charge to the Rotary, for example, when officers are required to be present at the Music Fest for public safety pur- poses. 9. The MCES SAC (sewer availability charge) increase of $50 from $2,435 to $2,485 is required by the Metropolitan Council Environmental Services. The fee helps pay the capital costs of construction of the Metropolitan sewer interceptor system. This rate has increased incrementally by $50-150 each year since its in- ception and will continue to increase over the next few years according to the Met- ropolitan Council. The City is responsible for collecting this fee and remitting it to the Metropolitan Council. 10. Reservation Change Fee is a new fee that Staff recommends that we set at 20% of the rental fee to partially offset our lost reservation rental income due to reservation changes and cancellations. 11-12. Field Striping Initial Layout and Restripe are existing fees which were not part of our schedule and should be added to the Fee Schedule. 13-17. Playground/Tot Lot Summer Program, Youth Camps, Community Events, Youth/Senior Trips, and Classes are existing fees which were not part of our schedule and should be added to the Fee Schedule. 18-20. Memorial plaques, Memorial trees, and Memorial benches are existing fees. Due to the variability in pricing based on specific features selected, staff is recommending that this charged be based on the current market price. The City currently absorbs the costs of the labor and minor supplies for installing the plaques, trees and benches. ISSUES: This public meeting for the proposed fee schedule is the primary opportunity for the public to comment or ask questions about the proposed 2014 Official Fee Schedule. It is suggested that the city council solicit and record resident questions during the public portion of the meeting. Once everyone wishing to speak has had a chance to, then the staff can respond to the questions and council members can ask addi- tional questions or append onto responses already made. This format will provide council members and staff to have a reasonable and informative discussion which should enhance the public's understanding of the proposed 2014 Official Fee Schedule. FINANCIAL Charges for services, licenses and permits are significant part of the revenue IMPACT: stream supporting the City's budgets. For example the General Fund budget re- ceives about 19% of its support from charges for services, licenses and permits. ALTERNATIVES: 1. If all questions have been answered, close the public official fee schedule por- tion of the meeting and direct the Staff to place this item on the December 9, 2014 City Council agenda for final action so the new fees will be effective on January 2 and so affected persons can become familiar with the revisions be- fore the new year. RECOMMENDED Alternative #1 MOTION: