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Home My WebLink About5A Claims Listing O .� PRip� H � v � 4646 Dakota Street SE Prior Lake, MN 55372 � CITY COUNCIL AGENDA REPORT MEETING DATE: DECEMBER 9, 2013 AGENDA #: 5A PREPARED BY: JANET RINGBERG, ACCOUNTING SPECIALIST PRESENTED BY: JERILYN ERICKSON, FINANCE DIRECTOR AGENDA ITEM: CONSIDER APPROVAL OF CLAIMS LISTING Introduction The purpose of this agenda item is to provide the City Council with a listing of invoices that have been paid within a specific time period. Histo On March 5, 2012, the City Council approved a resolution delegating the au- thority to pay claims to the City Finance Director. Staff offered a new format (check register) for presenting the claims that were paid. Council members requested that the claim information be presented in both a Scheduled Invoice Summary format and a check register format for a period of six months. Staff requested council members' preference regarding the format of the claims listing. No preference was indicated; therefore, Staff will provide the claims listing in the Scheduled Invoice Summary format which is a listing of invoices paid by the department for which they were expensed. Current Circumstances Staff has added brief explanations of the expenditures exceeding $1,000.00. Councilors are welcome to call or e-mail Finance Director Erickson (952-447- � 9841) ore City Manager Boyles (952-447-9801) before the meeting if there , are questions. An invoice summary has been attached for the following claims period: Claims Period: 11116/13 —11/30/13 Check / Wire Date Claims Paid 11/16/13-11/30/13 $ 273,908.26 TOTAL CLAIMS $ 273,908.26 Conclusion The Council should consider approving the attached report on claims paid as part of the consent agenda. S � sRun Date: 11/22/13 CITY OF PRIOR LAKE Page: 1 Time: 09:06:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: il/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 20203-Payable Surcharges ONE HOUR HEATING & AIR 5.00 ----------------- Total 20203-Payable Surcharges 5.00 20820-Minnesota Use Tax MENARDS LUMBER CO -5.43 Total 20820-Minnesota Use Tax -5.43 32215-Mechanical Permits ONE HOUR HEATING & AIR 49.50 Total 32215-Mechanical Permits 49.50 41110-MAYOR & COUNCIL 437-misc Expense - General EXECUTIVE OCEAN 53.97 I Total 41110-MAYOR & COUNCIL 53.97 41130-ORDINANCE 351-Legal Notice SOUTHWEST NEWSPAPERS 136.00 — — ----------- — Total 41130-ORDINANCE 136.00 41320-ADMINISTRATION 201-Office Supplies - General OFFICE MAX CONTRACT INC 29.32 321-Communications SPRINT 117.05 Total 41320-ADMINISTRATION 146.37 41520-FINANCE 321-COmmunications SPRINT 59.03 433-Misc Exp.- Dues & Subscr. � ` '',�/ Eczvzs INC ------- 4 ,000.0o C��l,yl-�- Yv I � G�� 1..�-IV'�C.G' t�� L�'� -- � 1 \�(� lI Total 41520-FINANCE 4, 059.03 ��-y� ""` ` Ql ��J<-- � �L�- ��/' G I 7 y r• tllwbs�v` L � � � 41550-ASSESSING 310-Property Assessing � A SCOTT COUNTY 7,300.00 ��a( � �=1<'S�' JC�,� �,�� L1�''�-C-�YL�� tJ J1v� T1 Run Date: 11/22/13 CITY OF PRIOR LAKE Page: 2 Time: 09:06:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT ----------------- Total 41550-ASSESSING 7,300.00 41820-PERSONNEL 321-Communications SPRINT 59.03 437-Misc Expense - General EXECUTIVE OCEAN 31.53 ----------------- Total 41820-PERSONNEL 90.56 41910-COMM DEVELOP/NAT RESOURCE 201-Office Supplies - General OFFICE MAX CONTRACT INC 41.76 321-Communications SPRINT 59.03 Total 41910-COMM DEVELOP/NAT RESOUR 100.79 41920-TECHNOLOGY I � 313-Prof Serv - Consultant PROWIRE INC 236.02 � 321-Communications SPRINT 18.42 580-General Equipment � r t{,L�Y1�� '�ti�C � COMPUTER INTEGRATION TECH - 1,457-78 � , � Total 41920-TECHNOLOGY 1,712.22 41940-BUILDINGS & PLANT 223-Repair & Maint Sup-Bldgs SCHILLING SUPPLY CO INC 27.54 321-COmmunications SPRINT 63.00 401-Repair & Maint Serv-Bldgs HAYES ELECTRIC INC 255.10 Total 41940-BUILDINGS & PLANT 345.64 42100-POLICE 223-Repair & Maint Sup-Bldgs SCHILLING SUPPLY CO INC 27.53 240-Small Tools & Equipment AL'S TRUE VALUE 11.75 BROWNELLS INC 381.15 314-Prof Serv - General Run Date: 11/22/13 CITY OF PRIOR LAKE Page: 3 Time: 09:06:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT DAKOTA COUNTY RECEIVING CENTER 201.00 321-Communications SPRINT 657.77 404-Repair & Maint Serv-Equip GRAFIX SHOPPE 675.50 ----------------- Total 42100-POLICE 1,954.70 � 42200-FIRE & RESCUE 210-Operating Supplies - Gen. NAPA AUTO PARTS 305.88 217-Oper Supp - Uniforms FIRE EQUIPMENT SPECIALTIES INC 9,040.00 �� .��,�5� ' �C�}>�� , � MUNICIPAL EMERGENCY SERVICES 3, 623.82 ��`,�' � j � L` ��' 1 c � 221-Repair & Maint Sup-Equip. ' B&W METAL WORKS INC 261.84 223-Repair & Maint Sup-Bldgs SCHILLING SUPPLY CO INC 27.54 240-Small Tools & Equipment ANCOM COMMUNICATIONS INC 748.13 321-Communications SPRINT 99.02 404-Repair & Maint Serv-Equip EMERGENCY APPARATUS MAINT 659.91 ------------ — --- Total 42200-FIRE & RESCUE 14,766.14 42400-BUILDING INSPECTION 201-Office Supplies - General ULINE 55.92 321-COmmunications SPRINT 75.06 331-Training & Certification HUTCHINS, ROBERT 110.00 � ZICK, JEROME 145.20 --------------- — Total 42400-BUILDING INSPECTION 386.18 43050-ENGINEERING 321-Communications SPRINT 220.78 331-Training & Certification BRIESE, NATHAN 130.03 ------ — — ------- Total 43050-ENGINEERING 350.81 43100-STREET 224-Repair & Maint Sup-Gen. AL'S TRUE VALUE 4.26 Run Date: 11/22/13 CITY OF PRIOR LAKE Page: 4 Time: 09:06:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT MENARDS LUMBER CO 84.43 MINNESOTA WANNER COMPANY 88.10 SCOTT COUNTY 142.62 ----------------- Total 43100-STREET 319.41 43400-CENTRAI� GARAGE 210-Operating Supplies - Gen. NAPA AUTO PARTS 178.20 212-Operating Supplies - Fuel YOCUM OIL COMPANY INC 23,107.60 �� ( 1 240-Small Tools & Equipment NAPA AUTO PARTS 164.26 412-Repair & Maint Serv-Gen. LUBE-TECH ESI 592.09 451-Repair Sup-Parts (P/S) NAPA AUTO PARTS 632.37 452-Repair Sup-Parts (P/K) NAPA AUTO PARTS 158.48� 453-Repair Sup-Parts (P/W) NAPA AUTO PARTS 151.83 454-Repair Sup-Equip (S/W) NAPA AUTO PARTS 81.35 462-Repair Sup-Equip (P/K) LANO EQUIPMENT INC 89.33 MTI DISTRIBUTING INC 254.94 NAPA AUTO PARTS 23•9z ZIEGLER INC 59.74 463-Repair Sup-Equip (P/W) BLUE TARP FINANCIAL INC 232.74 NAPA AUTO PARTS 12.16 VARITECH INDUSTRIES INC 58.44 464-Repair Sup-Equip (S/W) NAPA AUTO PARTS lZ•22 472-Batteries & Tires (P/K) BAUER BUILT INC 482.31 ROYAL TIRE INC 188.10 �� 481-Minor Serv-Contract (P/S) MILESTONE AUTO INC 186.88 482-Minor Serv-Contract (P/K) ' i BOYER FORD TRUCKS INC 1, 126.28 �l'i�Ct4�� .L,,��- ----- — -------- U Total 43400-CENTRAL GP.RAGE 27,793.24 45100-RECREATION 321-Communications SPRINT 22•86 --------------- — Total 45100-RECREATION 22.86 Run Date: 11/22/13 CITY OF PRIOR LAKE Page: 5 Time: 09:06:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT 45200-PARKS 224-Repair & Maint Sup-Gen. AL'S TRUE VALUE 85.66 NAPA AUTO PARTS 224.80 SAILERS GREENHOUSE 422.69 313-Prof Serv - Consultant OERTEL ARCHITECTS 4, 300. 00 �I�+ �•�� ,Y (� � t.i1i ► UL� S��C`� 321-Communications y � � SPRINT 94.07 1� � 530-Improvements y FLANAGAN SALES INC 1, 001.69 ��„L,�'`(� f}[.(,,�� 1�.�..L,�,�`• MENARDS LUI'�IDER CO 228 �5 U '� . „ --------------- Total 45200-PARKS 6,357.66 45500-LIBRARIES 223-Repair & Maint Sup-Bldgs SCHILLING SUPPLY CO INC 27.54 ----------------- Total 45500-LIBRARIES 27.54 46100-NATURAL RESOURCES I 321-Communications � SPRINT 63.00 . Total 46100-NATURAL RESOURCES 63.00 ---------------- Total 101-GENERAL FUND 66,035.19 225-CAPITAL PARK FUND 45144-ENCLAVE Q CLEARY LK PARK 530-Improvements /'"� (� FLANAGAN SALES INC 4, 994 . 00 {-� �,L��j�I(�,.j � N �'1 ��l,Q �� ,� .� �.... 4 .� ---------------- i� � Total 45144-ENCLAVE @ CLEARY LK PAR 4,994.00 ---------------- Total 225-CAPITAL PARK FUND 4,994.00 240-EDA SPECIAL REVENUE FUND 46503-TECH VILLAGE INCUBATOR 520-Suildings & Structures JORGENSON LOCK & SAFE 1, 629.65 ��/L I'�� ,��' �'�.,�',�"� 560-FUrniture & Fixtures OFFICE MAX 150.14 OFFICE MAX CONTRACT INC 44.87 , Run Date: 11/22/13 CITY OF PRIOR LAKE Page: 6 Time: 09:06:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT --------------- Total 46503-TECH VILLAGE INCUBATOR 1,824.66 , Total 240-EDA SPECIAL REVENUE FUND 1,824.66 501-CONSTRUCTION FUND 20600-Contracts Payable I SIGN SOURCE INC -2,310.50 I --- ---- �i Total 20600-Contracts Payable -2,310.50 48375-CR 12 PHASE IV (2013) � 515-Other • I .` ALLIED EXCAVATING 1, 150. 00 �(�1,� �� , �- � � � ��'i ��.�"Y'Q 1.1.•��`'�- --------- - 12��uC�.. Total 48375-CR 12 PHASE IV (2013) 1,150.00 �J� ��C�� ,��,� 48376-RIDGEMONT/MAIN (2013) 501-Contract Vouchers � / SIGN SOURCE INC 46,210.00 ��'Vln n� y-y��, ��(;� L,� Vv'" �' W VL � �� -� � ��Wl --------------- ^ Total 48376-RIDGEMONT/MAIN (2013) 46,210.00 �+ / 48377-WELCOME AVE (2013) 505-Professional Services , � BRAUN INTERTEC CORP 2,474.25 � -----------------�Yls�' f1h�CW��t.-(;Yl �-'�5�� Total 48377-WELCOME AVE (2013) 2,474.25 48378-MUSHTOWN, MAPLE, PANAMA 505-Professional Services � ELEMENT MATERIALS TECHNOLOGY 2,075.00 ^ �` � r ,� � C G.��' �-� 6� c, ( CF S Total 48378-MUSHTOWN, MAPLE, PANAMA 2,075.00 48379-MAPLEWOOD 505-Professional Services ELEMENT MATERIALS TECHNOLOGY 925.00 ----------------- Total 48379-MAPLEWOOD 925.00 48380-ROLLING OAKS 505-Professional Services ELEMENT MATERIALS TECHNOLOGY 875.00 — --------------- Total 48380-ROLLING OAKS 875.00 Run Date: 11/22/13 CITY OF PRIOR LAKE Page: 7 Time: 09:06:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT 48381-CREST AVENUE REHAH 505-Professional Services ELEMENT MATERIALS TECHNOLOGY 937.50 Total 48381-CREST AVENUE REHP.B 937.50 48382-CARRIAGE HILLS REHAB 505-2rofessional Services ELEMENT MATERIALS TECHNOLOGY 937.50 Total 48382-CARRIAGE HILLS REHAB 937.50 I ! Total 501-CONSTRUCTION FUND 53,273.75 601-UTILITY FUND 11500-ACCOUNTS RECEIVABLE BRISTOL GLOBAL MOBILITY 59.39 GLOBAL CLOSING & TITLE SVCS 30.00 PETERSEN, JUDY 111.10 TITLE ONE INC 55.68 ----------------- Total 11500-ACCOUNTS RECEIVABLE 256.17 37170-Water Meter Sales MATTHIAS K. BUILDERS 480.00 STONEWOOD DESIGN 250.00 ----------------- Total 37170-Water Meter Sales 730.00 37175-Pressure Reducers MATTHIAS K. BUILDERS 120.00 STONEWOOD DESIGN 350.00 ----------------- Total 37175-Preseure Reducers 470.00 41520-FINANCE 322-Communications - Postage CASH CYCLE SOLUTIONS INC 28.00 350-Printing Services CASH CYCLE SOLUTIONS INC 6.26 407-Software Service Contract , TYLER TECHNOLOGIES 3,505.96 �� Y1.�� y.�"'�,�i�,nC„i�- . / W a. --------------- — C. . Total 41520-FINANCE 3,540.22 �` J `��u'�'`�'�� '`� �� U�� l,'t�ti�r1C1-v� 49400-WATER UTILITY 201-Office Supplies - General Run Date: 11/22/13 CITY OF PRIOR LAKE Page: 8 Time: 09:06:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT OFFICE MAX CONTRACT INC 182.65 216-Operating Supp - Chemical HAWKINS INC 4, 829.67 U�(� ..�-�r p �I , y� ��t�j � '.l.d � u 223-Repair & Maint Sup-Bldgs ' SCHILLING SUPPLY CO INC 27.54 ' 224-Repair & Maint Sup-Gen. GRAINGER INC 6.95 MINNESOTA PIPE & EQUIPMENT 275.03 T-SHIRTS & MORE 508.35 321-Communications CENTURY LINK 115.11 SPRINT 355.17 331-Training & Certification STEPHES, ANDREW 726.36 412-Repair & Maint Serv-Gen. DAKOTA UNLIMITED 18,561.00 ��,� �O`,�� ey'�C�,�� ------ — --------- v Total 49400-WATER UTILITY 25,587.83 ----------------- ---------------- Total 601-UTILITY FUND 30,584.22 603-TRANSIT SERVICES �� 49804-TRANSIT SERVICES � 321-Communications SPRINT 40.45 425-Transit Contract Service � / SCHMITTY & SONS 68 , 155 . 62 1\ 1�,�.�� N�j �� /-� �� V l f�!. ! ti Total 49804-TRANSIT SERVICES 68,196.07 ---------------- Total 603-TRANSIT SERVICES 68,196.07 604-SEWER FUND 41520-FINANCE 322-Communications - Postage CASH CYCLE SOLUTIONS INC 28.00 350-Printing Services CASH CYCLE SOLUTIONS INC 6.25 407-SOftware Service Contract , TYLERTECHNOLOGIES 3,505.95 `�1��,,'�,.ilC�i. �'�1LZ�.�O�(��'�Q�_��. �� ----------------- l' �" t ' Total 41520-FINANCE 3,540.20 � �� ` '" "-�""�� ti�� 49450-SEWER UTILITY 201-Office Supplies - General OFFICE MAX CONTRACT INC 564.26 Run Date: 11/22/13 CITY OF PRIOR LAKE Page: 9 �. Time: 09:06:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT 224-Repair & Maint Sup-Gen. NAPA AUTO PARTS 6.08 321-Communications SPRINT 140.57 ------------ ---- Total 49450-SEWER UTILITY 710.91 --------------- ----------------- Total 604-SEWER FUND 4,251.11 SO1-AGENCY FUND 20204-Payable Retainer xefunds • � ' . DR HORTON -------4,500.00 ��1..'�.. �,�- �l� C� � � V�.� �[.^S — � t Total 20204-Payable Retainer Refund 4,500.00 --------------- ----------------- Total 801-AGENCY FUND 4,500.00 Grand Total 233,659 00 � i sRUn Date: 11/27/13 CITY OF PRIOR LAKE Page: 1 Time: 12:38:22 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 �. FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 41520-FINANCE 437-Misc Expense - General SELECT ACCOUNT 144.76 --------------- Total 41520-FINANCE 144.76 41920-TECHNOLOGY 321-Communications INTEGRA TELECOM 59.95 ------------- Total 41920-TECHNOLOGY 59.95 41940-BUILDINGS & PLANT 321-Communications INTEGRA TELECOM 1,306.06 j �� j'�`i��'� fj� �/ js ----------------- r Total 41940-BUILDINGS & PLANT 1,306.06 42100-POLICE 321-Communications INTEGRA TELECOM 189.79 ----------------- Total 42100-POLICE 189•�9 � 42200-FIRE & RESCUE 321-Communications INTEGRA TELECOM 335.01 ----------------- Total 42200-FIRE & RESCUE 335.01 45100-RECREATION 321-Communications INTEGRA TELECOM 155.82 -------------- Total 45100-RECREATION 155.82 45200-PARKS 321-Communications INTEGRA TELECOM 5.29 ----- — ---------- TOtdl 45200-PARKS 5•29 45500-LIBRARIES 321-Communications INTEGRA TELECOM 193.12 Run Date: 11/27/13 CITY OF PRIOR LAKE Page: 2 Time: 12:38:22 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/22/13 Post Date: 11/22/13 FUND ACCT OBJ VENDOR NAME AMOUNT --- — ------------ Total 45500-LIBRARIES 193.12 Total 101-GENERAL FUND 2,389.80 . 601-UTILITY FUND 49400-WATER UTILITY 321-Communications j � INTEGRA TELECOM 1,343-39 A➢� � I�'�� , )�� IV y � � I Total 49400-WATER UTILITY 1,343.39 ! ----------------- �i ----------------- Total 601-UTILITY FUND 1,343.39 Grand Total 3,733.19 �� ✓ sRun Date: 12/02/13 CITY OF PRIOR LAKE Page: 1 Time: 09:17:40 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/29/13 Post Date: 11/29/13 FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 41940-BUILDINGS & PLANT . � 381-Utilities - Electric ,i\, � J � � �1 (_ C J � �� XCEL ENERGY 5, 600.06 v ,� �� `�l ----------------- Total 41940-BUILDINGS & PLANT 5,600.06 42100-POLICE 381-Utilities - Electric XCEL ENERGY 2,426.51 ----------------- Total 42100-POLICE 2,426.51 42200-FIRE & RESCUE 381-Utilities - Electric XCEL ENERGY 1,063.06 ------------- — -- Total 42200-FIRE & RESCUE 1,063.06 42500-EMERGENCY MANAGEMENT 381-Utilities - Electric XCEL ENERGY 37.50 ----------------- Total 42500-EMERGENCY MANAGEMENT 37.50 43100-STREET 386-Street Lighting XCEL ENERGY 7,925.29 Total 43100-STREET 7,925.29 45200-PARKS � 381-Utilities - Electric XCEL ENERGY 745.90 387-Park Lighting XCEL ENERGY 442.82 ----- — ---------- Total 45200-PARKS 1,188.72 45500-LIBRARIES 381-Utilities - Electric XCEL ENERGY 1,395.87 ----------------- Total 45500-LIBRARIES 1,395.87 ----------------- ----------------- Total 101-GENERAL FUND 19,637.01 Run Date: 12/02/13 CITY OF PRIOR LAKE Page: 2 Time: 09:17:40 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 11/29/13 Post Date: 11/29/13 FUND ACCT OBJ VENDOR NAME AMOUNT 601-UTILITY FUND 49400-WATER UTILITY 381-Utilities - Electric � I XCEL ENERGY 15,979.23 I --------- ------- Total 49400-WATER UTILITY 15,979.23 Total 601-UTILITY FUND 15,979.23 604-SEWER FUND I I 49450-SEWER UTILITY I ��, 381-Utilities - Electric XCEL ENERGY 899.83 ----------------- Total 49450-SEWER UTILITY 899.83 ----------------- - --------------- Total 604-SEWER FUND 899.83 Grand Total 36,516 07 (� Scheduled Invoice Summary Checks 233,659.00 (1) Electronic Payments 3,733.19 (2) 36,516.07 (3) Total Payments 273,908.26 , I'