HomeMy WebLinkAbout9B - 2005-2009 CIP
16200 Eagle Creek Avenue S.E,
Prior Lake, MN 55372-1714
STAFF AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
MAY 17,2004
9B
RALPH TESCHNER, FINANCE DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION APPROVING THE 2005-
2009 CAPITAL IMPROVEMENT PROGRAM (CIP)
INTRODUCTION:
This agenda item is an informational hearing on the proposed projects
within the 2005-2009 Capital Improvement Program. A "public hearing" is
not required by state statute however the aforementioned hearing will
provide our residents an opportunity to make recommendations and
comment on particular projects,
DISCUSSION:
History
Annually the City prepares a capital improvement program (CIP). The CIP
is designed to identify infrastructure improvements and funding sources
therefore that are necessary as a result of primarily two factors; community
growth and infrastructure maintenance and replacement.
Such projects include City initiated improvements, county and state road
improvements and improvements requested by developers. In some cases
they involve financial responsibility on behalf of Prior Lake, while in others
they may not. In addition, an Equipment Matrix is included which identifies
the City's equipment needs and establishes a regular replacement schedule.
Earlier a draft copy of the 2005-2009 Capital Improvement Program was
distributed for your review so you would have more opportunity to become
familiar with the proposed projects. Within the CIP are condensed project
summary sheets (see inserts entitled "Capsule Project Summary") that
present a list of projects by year along with a financing source recap, the
City's specific share of the project cost and the estimated tax impact of
each year's projects. This capsule summary should be helpful for the
Council to refer back and forth between years as a quick reference guide.
Also included is a condensed financial analysis entitled "Financing Funds
Projection" that matches revenue sources with the five year CIP
construction demands showing the beginning and the ending position of
those capital funds which provide the underlying financing of the projects.
On May 3, 2004 a work session was conducted whereby the Council had
the opportunity to review, discuss and provide direction to Staff on specific
items the Council wished to change. These included moving up the satellite
fire station from 2007 to 2005 and reaffirming the construction of the new
city hall/police facility in 2006. There was consensus by the Council with
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
respect to the 2005 proposed projects with the program improvements for
the remaining years supported by the council as a whole.
Current Circumstances
At the conclusion of the work session, Staff updated the CIP document to
reflect the major change regarding the satellite fire station as a result of the
increasing response time being experienced by the volunteer fire personnel
in getting to the central fire station. Such times were approaching 12-14
minutes. In addition the financing of the fire station is anticipated to be
funded through the issuance of lease purchase bonds that allows for a
quicker turn around time for completing construction once the land is
dedicated as part of the Jeffers plat.
......................................................................-.......................................................................................................................-..................................................-...--....................---...............................................-.................,
I General Government I l
t.............,..........................................................................................................-................-.-................-...-.......................................-.....--................._..._...__....._.........._..........__......_..
I -I Affirmation of the city hall/police facility to remain on schedule for
I:~i ~~:==:==~=:==--======1
I Fire Department I 1
,......................................................-.............................................................._.......J................................................_......................................................................-......-..................-...................-...................................-1
I -I Move up the fire station from 2007 to 2005.
1.............1..........................................................................................................................._................_._........................................................................_..._...._............_...........___......................._..............._.......
Enclosed is a revised Capsule Project Summary that presents a list of all the
proposed 2005-09 CIP projects as amended. It is important for the Council
to recognize that the document is a flexible planning tool that is affected by
the actions of a number of governmental agencies (State, County and
Shakopee Mdewakanton Dakota Community). The Council should
critically review those projects proposed for 2005. Those improvements
selected for bonding will affect the property taxes payable in 2006. Council
should remember that the school district and county will also influence the
level of taxes through their annual levies and periodic referendums and
bond issues. Those programs which are not deemed to be of high priority
(particularly in 2005) should be eliminated now so they do not generate
public expectation and also to avoid unnecessary City effort and expense.
Issues
Historically the TH 13 intersections have been a high priority of the Council
for obvious reasons, However due to the commitment of our municipal
state aid funds for the Ring Road, downtown redevelopment and major
county road cooperative projects involving CSAH 82 and 12 and the
general lack of state funding the remaining intersection improvements such
as at Oakland Beach, 150th Street and CSAH 21 corridor improvements are
presently unfunded. Also in an effort to complete those major improvement
projects identified above advanced borrowing of our annual MSAS
allotment will become necessary.
Conclusion
At the meeting the appropriate department heads will be present to answer
further questions about the Capital Improvement Program. Following
Council approval of the Capital Improvement Program, Engineering staff
H: \CIP\Cipagenda.doc
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ALTERNATIVES:
RECOMMENDATION:
RECOMMENDED
MOTION:
REVIEWED BY:
Attachments:
H:\CIP\Cipagenda.doc
The following alternatives are available for Council consideration:
1. Approve the proposed 2005-2009 Capital Improvement Program as
submitted.
2, Provide direction to the staff to modify the proposed program to
mitigate annual tax increases while insuring appropriate maintenance of
public infrastructure.
3. Amend the 2005-2009 Capital Improvement Program as per Council
determination.
Staff recommends Alternative #1. While it is important that the Capital
Improvement Program be adopted expeditiously, it is equally important that
the Council be comfortable and supportive of the proposed projects and
their tax consequences. Once the CIP is approved the Engineering
Department will return to the Council for authorization to begin the
feasibility study for those projects scheduled for 2005.
Approving the 2005-2009 Capital
on pr ving the 2005-2009 Capital Improvement Program
apsule Project Summary"
4
16200 Eagle Creek Avenue S.E,
Prior Lake, MN 55372-1714
RESOLUTION 04-XX
RESOLUTION APPROVING THE
2005-2009 CAPITAL IMPROVEMENT PROGRAM
MOTION BY: SECOND BY:
WHEREAS, The purpose of a Capital Improvement Program is to protect the infrastructure of the
City of Prior Lake by establishing a replacement plan for existing infrastructure and
to identify those improvements necessary to accommodate the growth of the
community; and
WHEREAS, An Equipment Matrix has been incorporated into the Capital Improvement Program
which is intended to identify the City's equipment needs and provide a regular
replacement schedule; and
WHEREAS, The Capital Improvement Program is a flexible planning document that attempts to
balance the financial resources of the City with its needs; and
WHEREAS, The establishment of a Capital Improvement Program will provide appropriate
information to manage capital change within the City of Prior Lake; and
WHEREAS, It is intended for the Capital Improvement Program to be established for a period of
five (5) years and to be updated annually; and
WHEREAS, the City Council carefully reviewed each element of the Capital Improvement
Program at a work session on May 3, 2004 and suggested amendments to the
document.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, that the
2005-2009 Capital Improvement Program is hereby approved.
Passed and adopted this 17th day of May 2004.
YES
NO
Haugen
Blomberg
LeMair
Petersen
Zieska
Haugen
Blomberg
LeMair
Petersen
Zieska
{Seal}
City Manager
City of Prior Lake
www.cityofpriorlake.com
H: \CIP\CIP05res.doc
Phone 952.447.4230 / Fax 952.447.4245
CAPSULE PROJECT SUMMARY
5/4104
2005 CIP PROJECTS
City Cost
Project Description Project Amount Financing Tax Impact
QQllar. Perr.ent:'lOe
Fire Department
(Buildinos & Planf)
1. Satellite Fire Station/110' Ladder Platform Fire Truck 2,000.000.00 1,500,000.00 b.b.
500,000.00 g.r.
Transit
2. Park & Ride Lot Acquisition 250,000.00 250,000.00 I.g.
Park Department
(Deve/onmenfl
3. Park Entrance Signs 5,000.00 5,000.00 c.p.
4. Sand Point Beach Curb 5,000.00 5,000.00 c.p.
5. Pleasure Rink Lights 10,000.00 10,000.00 c.p.
6. Tree Planting Program 10,000.00 10,000.00 c.p.
7. Softball Backstops 10,000.00 10,000.00 c.p.
8. Park Appurtenant Equipment 15,000.00 15,000.00 c.p.
9. Basketball Courts - Sand Point, Wilds North, Hawk Ridge 20,000.00 20,000.00 c.p.
10. Ponds Concession Stand Addition/Bathroom Upgrade 35,000.00 35,000.00 c.p.
11. Gazebo - Woods at the Wilds, Meadow View 40,000.00 40,000.00 c.p.
12. Picnic Shelters (4) - CardinallNorthwood/Ponds/Hawk Rdg 80,000.00 80,000.00 c.p.
13. Playground Equipment - Sand Point Beach, Hawk Ridg 115,000.00 115,000.00 c.p.
(Ir;JilsJ.
14. Hawk Ridge & Jeffers Pond 95,000.00 95,000.00 c.p.
Public Works
(Build/nos & Plantl
15. Lift Station Telemetry 25,000.00 25,000.00 uJ.
16. Lift Station Renovation 345,000.00 345,000.00 uJ.
17. Lift Station - Stemmer Development 200,000.00 200,000.00 t.r.
18. Lift Station - Meadow View Development 200,000.00 200,000.00 t.r.
19. Municipal Well 500,000.00 500,000.00 t.r.
(/momvementsl
20. Centennial Street Reconstruction 75,000.00 75,000.00 s.a.
21. Sanitary Sewer Replacement (Franklin Trail) 95,000.00 95,000.00 u.f.
22. Street Overlay (Willows area) 100,000.00 100,000.00 o.b.
23. Trunk Watermain (CSAH 42 from cSAH 83 to W. Limit) 125,000.00 125,000.00 t.r.
24. Fountain Hills Drive to McKenna thru Jeffers Develop. 200,000.00 200,000.00 c.S.
25. Trunk Watermain (CSAH 18) 200,000.00 200,000.00 t.r.
26. Prior Lake Outlet Channel Repairs 300,000.00 300,000.00 t.r.
27. Trunk Sanitary Sewer Replacement (Duluth area N. of TH 400,000.00 400,000.00 u.f.
28. CSAH 82 Reconstruction 3,625,000.00 50,000.00 S.w.
1,000,000.00 m.s.
2,575,000.00 t.r.
29. Fish Point Rd/Fairlawn West Reconstruction 3,535,000.00 1,300,000.00 21.40 2.92%
800,000.00 s.a
1,435,000.00 u.f.
Water Resources
flmomvementsl
30. Undesirable Fish Containment Program 5,000.00 5,000.00 S.w.
31. Pondweed Removal Program 5,000.00 5,000.00 S.w.
32. Pleasant Street Drainage Improvements 20,000.00 20,000.00 S.w.
33. Lake Bank Stabilization 20,000.00 20,000.00 S.w.
34. Storm Water Pond Dredging 20,000.00 20,000.00 S.w.
35. Storm Drainage Improvements ~ ~ s.w.
Totals ... 12.765,000.00 12,765,000.00
Financing Source Summary Project Amount Tax Impact
D.allaI: Percentaae
$ Project Tax Levy 1,300,000.00 $21.40 2.92%
a.b. Operating Budget 100,000.00
g.r. Grant Contribution 500,000.00
u.f. Sewer & Water Utility Fund 2,300,000.00
s.w. Storm Water Utility Fund 200,000.00
c.p. Capital Park Fund 440,000.00
t.r. Trunk Reserve Fund 4,100,000.00
C.S. Collector Street Fund 200,000.00
m.s. Municipal State Aid 1,000,000.00
s.a. Special Assessments 875,000.00
i.g. Intergovernmental 250.000.00
b.b. G.O. Building Bonds 1 500 000 00
Totals ... 12,765,000.00
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CAPSULE PROJECT SUMMARY
5/4/04
2007 CIP PROJECTS
City Cost
Project Description Project Amount Financing Tax Impact
Q.Ql!.aL Percentaae
Park Department
Weve/ooment)
1. Park Entrance Signs 5,000.00 5,000.00 c.p.
2. Softball Backstops 5,000.00 5,000.00 c.p.
3. Basketball Courts - Stemmer Development 5,000.00 5,000.00 c.p.
4. Pleasure Rink lights 10,000.00 10,000.00 c.p.
5. Tree Planting Program 10,000.00 10,000.00 c.p.
6. Park Appurtenant Equipment 15,000.00 15,000.00 c,p.
7. Gazebo - Markely Lake 20,000.00 20,000.00 C,p.
8. Picnic Shelters (3) - Jeffers/Watzl's/Stemmer 60,000.00 60,000.00 C.p.
9. Hockey Rink w/lights 65,000.00 65,000.00 c.p.
10. Playground Equipment - Watzl's & Stemmer 55,000.00 55,000.00 c.p.
CD:ml
11. Markley Lake & Stemmer Development 60,000.00 60,000.00 c.p.
Public Works
(Buildinas & Plant)
12. lift Station Telemetry 20,000.00 20,000.00 u.f.
13. lift Station Renovation 385,000.00 385,000.00 u.f.
flmorovements)
14. Street Overlay (Sand Point area I) 100,000.00 100,000.00 o.b.
15. Collector Street (Stemmer N. to CSAH 82) 250,000.00 250,000.00 C.s.
16. Fish Point Road extension to CSAH 21 250,000.00 50,000.00 t.r.
200,000.00 C.s.
17. Industrial Park Sewer & Water Extension 2,200,000.00 200,000,00 t.r.
2,000,000,00 s.a.
18. CSAH 21 N. Coop Share 790,000.00 90,000,00 g.1.
300,000.00 C.s.
400,000.00 t.r.
19. Shady Beach Street Phase II Reconstruction 1,700,000.00 800,000.00 12.60 1.64%
500,000.00 s.a
400,000.00 u.1.
Water Resources
(Imorovements)
20. Undesirable Fish Containment Program 5,000.00 5,000.00 S.w.
21. Pondweed Removal Program 5,000.00 5,000.00 S.w.
22, Lake Bank Stabilization 20,000.00 20,000.00 S.w.
23. Storm Water Pond Dredging 20,000.00 20,000.00 S.w.
24. Woodside Road Pond 60,000.00 60,000,00 S.w.
25. Storm Drainage Improvements 80 000 00 80 000 00 s,w.
Totals ... 6,195,000.00 6,195,000.00
Financing Source Summary Project Amount Tax Impact
QQllar Percentage
$ Project Tax Levy 800,000.00 $12.60 1.64%
o.b. Operating Budget 100,000,00
g.1. General Fund 90,000,00
u.1. Sewer & Water Utility Fund 805,000.00
s.w. Storm Water Utility Fund 190,000.00
c.p. Capital Park Fund 310,000.00
t.r. Trunk Reserve Fund 650,000.00
c.s. Collector Street Fund 750,000.00
s.a. Special Assessments 2 500 000 00
Totals ... 6,195,000.00
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CAPSULE PROJECT SUMMARY
5/4/04
2008 CIP PROJECTS
City Cost
Project Description Project Amount Financing Tax Impact
QQllar. Percentage
Park Department
(DeveloDmenO
1. Park Entrance Signs 5,000.00 5,000.00 c.p.
2. Softball Backstops 5,000,00 5,000.00 c.p.
3. Basketball Courts 5,000.00 5,000.00 c.p.
4. Pleasure Rink Lights 10,000.00 10,000.00 c,p.
5. Tree Planting Program 10,000.00 10,000.00 c.p.
6. Park Appurtenant Equipment 15,000.00 15,000,00 c.p.
7. Picnic Shelters 20,000,00 20,000,00 c.p.
8. Sand Point Beach Boat Slips 30,000.00 30,000.00 c.p.
9. Playground Equipment 35,000.00 35,000.00 c.p.
~
10. Annexation Area 30,000.00 30,000.00 c.p.
Public Works
(lmDrovements)
11. Traffic/Feasibility Study (TH 13 & 150th Street) 90,000.00 30,000.00 C.s.
60,000.00 I.g.
12. Street Overlay (Sand Point II area) 100,000.00 100,000.00 o.b.
13. Collector Street (Stemmer N. to cSAH 82) 250,000,00 250,000.00 c,s.
14. cSAH 42 W. Coop Share 340,000.00 90,000.00 gJ.
250,000.00 c.S.
15. Trunk Sanitary Sewer Extension N. of cSAH 42 1,000,000.00 1,000,000.00 t.r.
16, Credit River/Grainwood Reconstruction 2,500,000.00 1,000,000.00 15.40 1.98%
700,000.00 s.a
800,000.00 uJ.
Water Resources
(Improvements)
17. Undesirable Fish Containment Program 5,000.00 5,000.00 S.w.
18. Pondweed Removal Program 5,000.00 5,000.00 s,w.
19. Lake Bank Stabilization 20,000.00 20,000.00 S.w.
20. Storm Water Pond Dredging 20,000.00 20,000.00 S.w.
21. Prior Lake Alum Treatment 50,000.00 50,000.00 S.w.
22. Storm Drainage Improvements 80 000 00 80 000 00 S.w.
Totals ... 4,625,000.00 4,625,000.00
Financing Source Summary Project Amount Tax Impact
QQJJ.ar Percentage
$ Project Tax Levy 1,000,000.00 $15.40 1.98%
o.b. Operating Budget 100,000,00
g.f. General Fund 90,000.00
u.f. Sewer & Water Utility Fund 800,000.00
s.w. Storm Water Utility Fund 180,000.00
c.p. Capital Park Fund 165,000.00
t.r. Trunk Reserve Fund 1,000,000,00
c.s. Collector Street Fund 530,000.00
s.a. Special Assessments 700,000.00
Lg. Intergovernmental 60 000 00
Totals ... 4,625,000.00
11
12
CAPSULE PROJECT SUMMARY
5/4/04
2005-09 CIP PROJECT FINANCING SOURCE TOTALS
Financing Source Amount
$ Project Tax Levy 5,200,000.00
o.b. General Fund Operating Budget 500,000.00
g.f. General Fund Balance 3,270,000.00
u.f. Sewer & Water Utility Fund 5,425,000.00
s.w. Storm Water Utility Fund 830,000.00
c.p. Capital Park Fund 1,440,000.00
t.r. Trunk Reserve Fund 8,000,000.00
c.s. Collector Street Fund 3,130,000.00
m.s. Municipal State Aid Fund 2,500,000.00
s.a. Special Assessments 6,250,000.00
g.r. Grant/Contributions 500,000.00
i.g. Intergovernmental 310,000.00
g.o. G.O. Referendum Bonds 3,000,000.00
w.r. Water Revenue Bonds 6,000,000.00
g.o. G.O. Building Bonds 11 a500~000.00
Totals ... 57,855,000.00
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