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HomeMy WebLinkAbout03 28 2013 EDAC minutes 4646 Dakota Street SE Prior Lake, MN 55372 CITY OF PRIOR LAKE, MINNESOTA ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING MINUTES March 28, 2013 1.Call to Order. The meeting was called to order at 7:30 a.m. in the Wagon Bridge Conference Room at City Hall. Members present: Bill Henry, Sandi Fleck, Lloyd Erbaugh, Wade Larson, Mark Peterson, Mike Stout, Thane Tande, Greg Schweich and Michelle Choudek. Members absent: Kris Pauna, James Ford and Bernie Carlson. Staff present: Dan Rogness and Casey McCabe. 2.Approval of Meeting Minutes. a.February 28, 2013 MOTION BY FLECK and SECOND BY ERBAUGH to approve the February 28, 2013 meeting minutes as submitted. Motion adopted unanimously. 3.Old Business. a.Business & Industry Forum EDAC members discussed topics related to the April 25 Business & Industry (B & I) Forum, including: th Partnership McCabe: provided an update to the committee on EDA discussion regarding a possible co- sponsorship of the Business & Industry Forum during their regular March meeting. The EDA expressed strong support for the event and the EDA members plan to attend and participate but they felt the EDAC should continue to be the host. The primary reason for not being listed as a co-host is the EDA members feel this event works well as an EDAC initiative. They feel the EDAC has established its position in the community as an additional program and policy recommendations that come from the event. Marketing & Promotion McCabe reviewed how the B & I Forum has been promoted to date through emails, newsletters and websites and the committee favored handing out event flyers door to door in the primary commercial areas of the community. Erbaugh and Fleck: volunteered to hand out event flyers door to door in the downtown area. Peterson, Stout and Schweich: volunteered to hand out event flyers door to door in the Deerfield, Welcome Avenue and Waterfront Passage industrial park area. Rogness and McCabe: volunteered to hand out event flyers door to door in the South Lake Village area. Larson and Stout: volunteered to hand out event flyers door to door in the Hwy 13 / CR 42 commercial area. EDAC Members: recommended asking the business owners to post the event flyer in their business and agreed the flyers should be delivered by April 6, 2013. EDAC Members: discussed placing an advertisement for the event in the Prior Lake American. 1 McCabe: informed the committee that information about the event will be included in the Wavelength (City of Prior Lake Newsletter) which will be published on April 6 and recipients of the Prior Lake American will receive th this newsletter. EDAC Members: were in agreement that an advertisement may be beneficial to the event but concerns were noted about the cost of the advertisement. Door to door event flyer delivery, newsletters and other electronic promotion are expected to reach the majority of business owners in the community. MOTION BY STOUT to place a Business & Industry Forum advertisement in the Prior Lake American. Motion failed for lack of a Second. Attendants McCabe: shared a list of local and state officials who will receive a direct email invitation to the B & I Forum, including: 8 to 10 City staff members, all members of the EDAC, EDA, City Council, Planning Commission, Technology Village Board of Directors and other government agencies, such as Scott County First Stop Shop, MN House District 55B and MN Senate District 55 representatives and Scott County District 2 and 4 commissioners. Larson: suggested the invitation also be sent to members of the South Downtown Study group. If EDAC members have additional suggestions for a direct invitation, they should contact Mr. McCabe. Meeting Format Committee members favored an event format similar to previous years, which included a 30 minute networking time, a brief 15 minute presentation followed by 1 hour of opinion sharing. EDAC members directed staff to prepare a PowerPoint presentation highlighting previous public meet-n-greet comments and the specific changes and EDAC activities that were achieved based on the public suggestions. Committee members provided suggested topics, including: amendments to the industrial zoning regulations, changes to the fire suppression code requirements, parking study update and sign ordinance changes. Staff will prepare a draft PowerPoint presentation and send to committee members for comments and suggestions. The meeting format will include a welcome address, information about why the EDAC is sponsoring this event and highlight achievements since the last meet-n-greet event. EDAC Members: recommended that the end of the presentation should include a few suggested topics of discussion, which will be based on common concerns identified by businesses through the BR & E interview process. Tande: recommended staff provides EDAC members with a list of possible topics the business leaders may want to discuss based on previous comments staff received from the public. Peterson: suggested the BR & E surveys are made available to business leaders at the event so they can take them home and mail back to the City. A comment or suggestion box will be available at the B & I Forum to allow attendants to provide confidential suggestions or comments. Committee members recommended comment sheets direct respondents to be as specific as possible. EDAC Members: recommended the discussion and opinion sharing portion of the event to assist individual tables when necessary, to provide additional information or answer questions. Although, committee members noted this is a discovery event and its purpose is to gather information and not respond to individual questions. b.Business Retention and Expansion (BR & E) Surveys McCabe: reminded members the BR & E surveys should be completed and returned by April 15 so the results th and comments can be shared at the B & I Forum on April 25. Staff requested the surveys be completed and th returned as soon as possible. McCabe: informed the committee that the BR & E survey form is now available on the Economic Development page of the city website. The upcoming EDAC e-newsletter will direct residents to the survey if they wish to complete the form and return it to the city. EDAC Members: discussed some difficulty contacting their assigned businesses. EDAC Members: agreed that not all businesses may be willing to participate. If members are denied a request for a survey or are having a difficult time contacting a business representative then they should contact Mr. McCabe. 4.New Business. a.Diggers Redevelopment Project Update Rogness: provided an update of the Diggers site redevelopment project including City Council approved plans for CR 21 and Hwy 13 intersection improvements and the proposed development plans and potential street layouts for the Diggers site and connections to the downtown core. b.City of Prior Lake Open House / Grand Opening Policy Discussion McCabe: introduced the agenda item and informed the committee that Mr. Stout received a comment during one of his BR & E visits that other communities do more than Prior Lake in support of open house and grand opening events. Stout: provided more background information about his BR & E visit and shared a few suggestions about how Prior Lake can support these events with promotion, participation and greater interest. Due to time constraints, the discussion of this item will be moved to a future agenda. 5.Other Business. a.EDA Updates Rogness: provided an update of EDA activity from their March 18, 2013 meeting, including: Sewer and Water Fee Deferral Program Funding Options 2012/2013 Business Plan and 2030 Vision & Strategic Plan (PowerPoint Presentation) Broadband Scope of Work with Lookout Point Communications Economic Development Financing Tools Business Subsidies Policy Discussion Business & -N- Rogness: also informed the committee that the Scott County Association for Leadership and Efficiency (SCALE) l 15, 2013 from 4:30 6:30 at Prior Lake City Hall. All available members of the committee are encouraged to attend. b.EDAC Liaison to the EDA Henry: provided the committee with background information related to the EDAC liaison to the EDA position. During 2012, the EDAC had a representative attend all EDA meetings to provide the EDA with an update of EDAC activity. During their January meeting, the EDA decided it would prefer an EDAC report on a quarterly basis, not every month. The next EDA meeting where a quarterly report will be provided was scheduled for April 15; however, the EDA th has a shorter meeting time and a full agenda. The EDAC liaison will attend the May EDA meeting to provide a report and a follow-up to the B & I Forum. Henry: asked members if they would like to appoint one liaison for the entire year or continue to alternate the position throughout the year. After a brief discussion, members favored alternating the liaison position. MOTION BY ERBAUGH and SECOND BY FLECK to continue alternating the position of EDAC liaison to the EDA throughout the year. Motion adopted unanimously. c.Member Ideas/Recommendations None. 6.Next Meeting Date. The next regular meeting of the EDAC has been rescheduled from Thursday, April 25, 2012 to Thursday, May 2, 2013 at 7:30 a.m. . th Members Stout and Henry agreed to meet with staff Rogness and McCabe on Thursday, April 18, 2013 at 7:30 a.m. to discuss items related to the Business & Industry Forum. All EDAC members are invited to attend the April 18 th meeting, if available. 7.Adjourn. MOTION BY FLECK and SECOND BY ERBAUGH to adjourn the meeting. Motion adopted unanimously. The meeting adjourned at 9:00 a.m. Submitted by: Casey McCabe