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Home My WebLink About5G SEH Contract 150th Street / TH 13 Project O� P �� 1 P � � v � 4646 Dakota Street SE Prior Lake, MN 55372 '1t INNESp� P CITY COUNCIL AGENDA REPORT MEETING DATE: JANUARY 13, 2013 AGENDA #: 5G PREPARED BY: LARRY POPPLER, CITY ENGINEER / INSPECTIONS DIRECTOR PRESENTED BY: LARRY POPPLER AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ENTERING INTO A PROFES- SIONAL SERVICES CONTRACT WITH SHORT ELLIOT HENDRICKSON FOR THE 150T" STREET / TH 13 IMPROVEMENT PROJECT DISCUSSION: Introduction The purpose of this agenda item is to consider approval of a resolution to allow a consultant to review and update the findings of a feasibility study for 150th Street and TH 13. His tOry In response to concerns regarding safety at the TH 13/150'h Street Intersection the Cities of Prior Lake and Savage initiated a joint intersection improvement study in 2007 with the final report date of February 12, 2010. This study area includes TH 13 between 152"d Street and Rustic Road. The original study's Intersection Control Evaluation (ICE) Report had the following findings: • Future traffic demands did not result in operating conditions that warrant full access traffic control at 150th Street (Traffic Signal or Roundabout) • Potential geometric solutions considered to improve operating conditions as a full access intersection would result in serious right of way impacts on adjacent developed parcels. These include: a) Skewed alignment of TH 13 and 150'h Street b) Small separation distance between TH 13 and Cates Lake Drive on east side. c) Grade/elevation differentials between TH 13 and 150th Street to the East. d) Developed parcels along Cates Lake Drive and 150th Street (residential and church parcels) • The study considered the nature of the existing safety issues, future traffic demands, alternative traffic pattern and the high cost of and impact of im- plementing any full access management and safety improvement solution. As such the following recommendations were made: a) TH 13 should be planned with median separation between the north- bound and southbound lanes. This median would eliminate existing safety concern related to southbound left turn movements from TH 13 to Zinran Avenue. b) The median should be extended through the 150th Street intersection to restrict the lower demand left turn and crossing movements. c) The higher demand southbound left turn movement with displaced left turn movements from Zinran Ave would be served by a channelized southbound left turn lane at 150th Street. d) Right in / Right out movements would be allowed to and from TH 13 / 150th Street and also at Oakland Beach and Zinran. e) The direct access to TH 13 from Glascow Trail would be realigned to join 150th Street west of TH 13. Once the study was complete, each agency began programming the project in their respective Capital Improvement Plans. Ultimately each agency settled on 2015 for construction. In August, a neighborhood meeting was held in conjunction with the TH13 access study. Considerable feedback was offered from residents whose homes access TH13 from Rustic and similarly situated roads. Their primary concerns were di- rected at preliminary conclusions which indicated that in order to go northbound they would have to go south first and make a u-turn to go northbound. Other con- cerns regarding the access changes were also shared. The council and staff agreed that this issue would be most appropriately examined as part of the next phase of the 150'h Street project. Our project partner, Savage, concurs. Current Circumstances This is a complicated project since it involves work on a MNDOT Highway, prop- erty acquisition, and cooperative agreement funding. As such, the design process will begin earlier than we would for a local street project. To begin the design process, the City of Prior Lake and Savage would like to con- firm that the current design is still the most appropriate. A number of things have changed in the study area since the original study was completed: 1. Construction of Aspen Academy Charter School at the intersection of Zinran and TH 13. 2. Residential Development along 150th Street just east of TH 13 adding addi- tional traffic. 3. Increase in traffic to the High School. These changes may have an effect the design recommendation. The City has asked Short Elliot Hendrickson (SEH) for a work plan proposal to up- date the feasibility study. SEH was the consultant which performed the work on the original feasibility study. Because of their knowledge of the project, the price and timeline to complete the update will be less than using another consultant. SEH has provided the attached work plan for this update. The tasks and dollar amounts suggested in the work plan appear to be appropriate for the work in- volved. The work plan does include a public participation element to gather more information, educate the public, and build consensus. Conclusion It is important to confirm the design for the project still meets the needs of the re- gion. City Staff believe that the costs proposed by SEH are appropriate and a pro- fessional services contract should be initiated for this work. 2 ISSUES: During the open house for the TH 13 Access Management Study held on August 15, 2013, a number of residents from both the City of Savage and the City of Prior Lake expressed concerns over the proposed design of the 150th Street and TH 13 project. Residents of the Rustic Road neighborhood also expressed concerns over the access changes suggested for Rustic Road as a part of the study. FINANCIAL The Cities of Prior Lake and Savage will evenly split the cost for the update to the IMPACT: feasibility study. At the conclusion of the study update, a separate survey and de- sign proposal will be brought forward for approval. The total cost of the project is estimated as $4.26 Million with City of Prior Lake contribution estimated at $1.56 Million. The City of Prior Lake coordinated Capital Improvement Plans with the City of Savage and MNDOT for completion of the pro- ject in 2015. Each agency has significant financial investment into this project. In 2013, MNDOT approved a Cooperative Agreement application for this project which will bring an additional $660,000 toward the project. This contribution will reduce the Cities of Prior Lake and Savage financial contributions. ALTERNATIVES: 1. Approve Resolution entering into a professional services contract with Short EI- liot Hendrickson for the 150th Street and TH 13 Improvement Project. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED Staff recommends alternative #1. MOTION: 3 o� P �O�P ti � u r� 4646 Dakota Street SE `�MvESO��' Prior Lake, MN 55372 RESOLUTION 14-xxx RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR 150T" STREET AND HIGHWAY 13 STUDY Motion By: Second By: WHEREAS, The 2014-2018 Capital Improvement Program identifies improvement of 150th Street and Highway 13 in 2015; and WHEREAS, The City of Savage and MNDOT have also programmed the 150th Street and Highway 13 project into their capital improvement plans for construction in 2015; and WHEREAS, Safety at this intersection is a high priority for both Cities; and, WHEREAS, Short Elliot Hendrickson completed the original feasibility study dated February 12, 2010. The cost of the study was split by the Cities of Savage and Prior Lake; and WHEREAS, Based on input from the public and due to changes in the area, an update of this study is necessary to determine if the preliminary design remains to be the best long term choice; and WHEREAS, Short Elliot Hendrickson has provided a work plan for completion of an update to the study. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Short Elliot Hendrickson is hereby authorized to update the study as identified in the work plan dated January 6, 2014 for a cost of $54,819.00. 3. Short Elliot Hendrickson is authorized to proceed with the feasibility study update for the 150� Street and Highway 13 Improvement Project. 4. The Mayor and City Manager are authorized to execute the City's Standardized Professional Services Agreement with Short Elliot Hendrickson on behalf of the City. 5. Funding for these engineering services will be drawn from the Construction Fund Accounts #501- 48385-505. PASSED AND ADOPTED THIS 13TH DAY OF JANUARY 2014. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton . Souku Souku Frank Boyles, City Manager 1 � � � SEH January b, 2014 RE: City of Prior Lake, Minnesota. SEH No. P-126087 Proposai - TH 13 at 150` St�eet Preferred Concept Development Larry Poppler, City Engineer City of �riar Lake 4646 Dakota Street SE Prior Lake, Minnesota 55372 Dear Larry: Thanks for the opportunity to provideprofessional seiwices to the City of Prior Lake (City) related to the preliminary design of safety improvements on TH 13 at 150'� Street. Short Elliott Hendzickson Inc. (SEH) wilI provide seivices to assist the City in #he development o� concept alternatives, public involvement, agency coordination, and alternatives evaluatian leading ta an agency approved prelimina�y � design. In 2013, the Cities of Prior Lake and Savage and MnDOT engaged in an access management study of TH 13 that acknowledged the 2Q101ayout fo"r the 150�` Stxeet intersection and also extended the conversation x•elated to access management fireatments at adjacent intersections along TH 13 (i.e. Rustic Road to fhe north and 152" Sheet/Green Oaks Trail to the south). Public reaction to the potential future access restrictions in �he corridor called into question recommendations of the 2014 study for 150`� Street. Therefore, re-engagement of the 150 Street design will need to address access conditions at adjaeent intersectians. C}f specific concea•n are movements frorn local streets ruest of TH 13 to northbound TH 13. SEH proposes to assist the City to acfiieve these primary objectives: • Re-evaluate the fmdings of the 20I0 study based upon updated tr�c and crash data and provide aza updated Intersection Control Evaivation repoit • Prepare a concept plan tliat incorporates safety treatments at 15U�' Street, Zinran Avenue and Oakland Beach Road, Rustic Road,152" Street and Green Oaks Road that addresses concems related to modified travel patterns (i.e. eonsiders U-turn opportanities for right-in/i•ight out movsments, or other fi•eatments ta be determined) • Assist with public outreach to develop informed consent on a recommended concept • Prepara a geometric layout for the safety treatments to be included in the 2015 project • Facilitate approval of the layout by Mnll�T and provide technical suppoi•C to City staff to gaiti council approval in both cities. Enclosed is a detailed work plan aud fee estimate to provide these services to the City. SEH proposes to be compensated for the scope o£services prapased in the work p1an based actual work hours plus direct expenses. SEI-� understands that this project is funded for consttvction in FY 2015, so it is important that agency consensus and public understanding of �1ie p�•eferred altei�native be achieved early in 2014. Following is a draft schedule depicting the tirneline and process envisioned for this study. We will work with you to refine this schedule as we engage in the st�idy pxocess. Short Elliott Hendricl<son I�sc., 10901 Red Cirde Drive, Suite 300, Minnetoni<a, MN 55343-93d2 SEH is an equal opportuniry employer � www,sehi�c.com � 952.912.2G00 � 800.734.6757 � 952.912.260! fax Larry Poppler Janua�y 06, 2014 Page 2 Activitv Milestones (sub�ect to refinementl Authoxization to Proceed January 14, 2014 Kick-off Meeting January 15 —17 Confirm/IdentifyNeeds & De�iciencies Januaiy 31, 2Q14 - PMT Meeting No. J. 1 weelc of Febivary Public Open House No. 1 2nd Week of February Develop & Evaluate Goncepts March 14, 2014 PMT Meeting No. 2 2 week o£March Public Open House No. 2 3rd weelc of March Selection of Preferred Alternative March 21, 2Q14 Prepare Deta�iled Preliminaiy Layout A�ril 18, 2014 PMT Meetii�gNo. 3 3` week of April 2014 Geoirietric Layout Approvals .April — May 2014 Please consider this proposal and 1et me know if you fmd it acceptable. If so, SEH will execute a consulting services agreement with the City. Respectively submitted, Michael E. Kotiia, P.E. Principal / Project Manager ' Enclosure c: John Powell, City of Savage ` c:Wocumenta and souings�mkotiln�ny documentsl2-wark alutft2-clients & projectslprim lake\th 13 at ISOtd\proposal itr DI-Ob-14.docac Cities of Prior Lake and Savage, Minnesota TH 13 at 150th Intersection - Preferred Concept Development Work Plan / Fee Estimate 6-Jan-14 wa�e� Task QA/QC &oject Sr. ProE Grad Sr. Eng. No. Task Descriptions Principal Manager Engineer Engineer Engineer Technician Admin. TOTAL 1.1 Prepare for and attend Project Management Team (PMT) meetings. (Assume a kick 16 12 4 32 off meeting and up to 3 monthly meetings with up to 2 SEH staf� Public Informational Open House Meetings with meeting materials -(Assumes 2 1.2 Meetings with 2 SEH Staff; City acranges for meeting room, develops mailing list and 16 16 12 4 48 sends meeting notices) 1.3 Property Owner Meetings (assume up [0 4 meetings) g g � 4 MnDOT Layout Advisory Committee Meeting (up to 2 LAC meetings: with 2 SEH 6 6 12 staf� 1.5 p`dditional Agency Coordination Meetings - Coordinate with state and local agencies 6 6 12 as needed to move the project forward. � 6 Prepaze and attend City Council meetings -(prepare powerpoint presentation; attend 6 4 2 12 2 Meetings with 1 SEH staf� 1.7 Project schedule, team communica[ion, staff assignments, qualiry control 4 8 12 1.8 Project Accounting, invoicing and record keeping 4 4 8 Task 1.0 Subtota( Hours: 4 70 44 0 0 11 14 144 De/iverables - Projec[ sched��le, monthly progress repor[s and invoices, agendas and mee�ing minvtes, q�6lic meeting displays, project correspondence. 2 � Review previous study findings, review updated haffic counts (MnDOT provided) z 2 4 and crash history (MnDOT provided) 2 Z Update 20 yeaz forecast (2035) for study area roads (Forecast me[hodology and 8 8 results to be incoiporated into ICE report) Z Z Assess needs/deficiencies based on new traffic & crash data; Evaluate haffic signal z 4 6 12 wartants; Assess public concems expressed during 2013 77-I ] 3 Access Study 3 Prepare concept solutions to address deficiencies iden[iSed from 152nd to Rustic 2.3 Road; Consider 3/4 Access, RI/RO access and ]-Tum treatments and/or other 4 40 24 68 reduced conflict intersections in combination with trail crossing (tunnel) concepts. 2.4 Evaluate potential soWtions; ]dentify recommended concept 2 g �� 2.5 Update Intersection Conhol EvaWation ([CE) report 4 16 8 2 2 32 Task 2.0 Subtota! Hours: 0 12 78 0 16 26 2 /34 Delivera6les - Concept sohdrons; ICE Report & recommended soGdion 3.1 Prepaze Preliminary Drainage Desig� - Prepare preliminary drainage design including: trunk stortn sewer locations/sizing and stortn water treatment pond locations/sizing; 2 40 8 2 52 Document drainage analysis in a memorandum 3.2 Prepare De[ailed Geomeh'ic Layout for review and approval by MnDOT and [he Cities of Prior Lake and Savage; Respond to LAC comments; Layout will depic[ roadway/intersection improvemnst, hail crossing permanent R/W needs, conshvction 4 24 60 88 limits and potential storm water pond locations 33 Develop preluninary construction cost estimate based upon the geometric layout 1 8 4 13 Task 3.0 Subtota( Hours: 0 7 32 40 0 72 2 7 i3 Dcliverables - StaffApproved layoul; R'W needs; Preliminary Cos� EsNmate; Urainage Memorandum TOTAL HOURS 4 S9 154 40 16 110 18 431 LABOR BASED COSTS $52,983 REIMBURSABLE EXPENSES (MILEAGE AND PRINTING) $1,836 TOTAL FEE ESTIMATE 554,819 SEH, Inc. 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