The URL can be used to link to this page

Home My WebLink About5I Lift Station Components Sunset Ave o � Pxr ti � V � 4646 Dakota Street SE Prior Lake, MN 55372 �INx�so'� CITY COUNCIL AGENDA REPORT MEETING DATE: JANUARY 13, 2013 AGENDA #: 51 PREPARED BY: LARRY POPPLER, CITY ENGINEER / INSPECTIONS DIRECTOR PRESENTED BY: LARRY POPPLER AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AMENDING RESOLUTION 13-094 AUTHORIZING THE PURCHASE OF LIFT STATION COMPONENTS FOR THE SUNSET AVENUE IMPROVEMENTS PROJECT (CITY PROJECT # 13-011) DISCUSSION: Introduction The purpose of this agenda is to review an amendment to resolution 13- 094 for inclusion of sales tax for lift station equipment supplied by Electric Pump. Histo The Sunset Avenue project included the construction of a lift station. The lift station components were purchased separate from the bid for the Sunset Avenue work. In order to simplify operation and maintenance of lift stations and reduce spare parts inventory, the City employs the Sanitary Sewer Lift Station Standardization Policy for new construction and rehabilitation of lift stations within the City. This policy also requires that the City obtain certain components for the lift station in order to provide uniformity and standardization. These components include pumps, pump discharge elbows, monitoring units, pump controller, and SCADA equipment. As part of the Sunset Avenue Improvements Project, the City had obtained quotes for the necessary components as outlined in the Standardization Policy. The quote for the lift station pumps and pump accessories was provided by Electric Pump of New Prague, MN for the amount of $24,595. Current Circumstances The quote from Electric Pump did not discuss sales tax. The quote stated the "Total Delivered Selling Price" of $24,595. City Staff assumed that sales tax was included in this price. Electric Pump is requesting revision of the approving resolution to provide for the inclusion of sales tax in their quote. Conclusion The Council should determine if the changes to the Electric Pump resolution are appropriate. Phone 952.447.9800 / Faac 952.447.4245 / www.cityofpriorlake.com ISSUES: Changes to the sale tax laws begin in 2014. Items such as this will no longer require sales tax. Because this equipment was supplied in 2013, sales tax is applicable. FINANCIAL The additional sales tax amounts to $1,668.22 would be added to the IMPACT: overall project cost. Considering the total project cost was over $1.7 million dollars, the additional cost impact is comparatively modest. ALTERNATIVES: 1. Approve a resolution amending Resolution # 13-094. 2. Deny amending Resolution # 13-094. 3. Table this item to some point in the future. RECOMMENDED As determined by the Council. MOTION: 2 O� P ��P � � u r � 4646 Dakota Street SE �INNESO`��' Prior Lake, MN 55372 RESOLUTION 14-xxx A RESOLUTION AMENDING CITY COUNCIL RESOLUTION # 13-094 Motion By: Second By: WHEREAS, Resolution # 13-094 authorized the purchase of lift station components for the Sunset Avenue Improvements Project (City Project # 13-011); and WHEREAS, The City of Prior Lake took delivery of the lift station components from Electric Pump in November of 2013; and WHEREAS, The quote for pumps and pump components from Electric Pump of New Prague, MN in the amount of $24,595 did not include sales tax. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council amends City Council Resolution #13-094 authorizing the purchase of pumps and pump components from Electric Pump in an amount of $26,263.22 for the Sunset Avenue Improvements Project (City Project #13-011). 3. Costs will be recorded in the Construction Fund (#501-48374-501) for the Sunset Avenue Project. PASSED AND ADOPTED THIS 13T" DAY OF JANUARY 2014. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager EP � ,ELECTR/C PUMI� Sa[e Renresenfallve 201 4 Avenue SW New Prague, MN 56071 Steve Reed 80Q-383-7867 612-325•9980 � To: City of Prior Lake March 1, 2013 � 17073 Adelmann Street SE Prior Lake, MN 55372 Attn: Jim Larson (sent via e-mail) Ref: Lift Station Equipment Proposai ,. ,,. ; `; Scope of Materrals ` ` ° Two (2) F{ygt modet �fP3102-464MT submersible pumps. Pumps to be furnished with the failawing: 0 5hp, 175flRPM, 230/460/3/60 explosion proof motor 0 4" discharge efbow o Sfainless Steel Upper and Intermediate Guide Bar Brackets 0 50' of submersible power cable o Stainiess steel lifiing chain — 32' 0 5 year warranty One (1 } Lot of 2" stainless steel sch.80 guide pipe (32' sump depth) One (1) Cable Rack (for hanging pump cables) Two (2) MOSF moduEes for pump moisture & overtemp protection One (1) LC150 duplex pump controlfer One (1) A1000i submersible transducer (4-20mA output) with 60' of cable One (1} A1000 cable suspension kit One (1) lntrinsically Safe Barrier (for transducer) One (1) Omni-S9te Crystal Ball One (i } Lot of freight and start-up services for the above proposed equipment. Tota! Dellvered Sellingr Prlce: $24,595.OD lf you have any quesiions in regards to this proposal ar require additional information please feel free to give me a call. Thank You, EP eLeoTRlG PUMA Troy D. Heimerl Cc: Steve Reed i O � PRjp� t� � U 4646 Dakoia Street SE `� Prior Lake, MN 55372 RES�LUTION 93-494 A RESOLUTION ACCEPTING QU�7ES AND AUTHORiZING THE PURCHASE OF LIFT STATI4lV C�MPONENTS �OR THE SUNSET AVENUE IMPR�VEMENTS PROJECT (CITY PROJECT # 13-011) Motion By: McGuire Second By: Morton WHEREAS, 7he lift station is scheduletl for installation in conjunction with the Sunset Avenue Improvements Project; and WHEREAS, Due #o fhe delivery schedule for the necessary items, advance purchase of the lift station components is necessary to assure ifs avaiiability according to the construetion schedule for the Sunsef Avenue project; and WHEREAS, The City obtains the lift sEation components to ensure uniformity and standardization in accordance with the Sanitary Sewer Lift Sfation Standardization Policy; and WHEREAS, The quate for pumps and pump componenis from E(ectric Pump of New Prague, MN is �24,595 and fhe quote for the liff station control panel from SYICOM of Richfield, MN is for �19,890 ; and WHEf2EAS, To maintain eonsistency and for ease of maintenance, Sfaff recommends Electrie Pump for the pump components and SY/COM for fhe lift station control panel. NOW THEREFOR�, BE IT H�FtEBY RESOLVED BY THE GITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forfh above are incorporated herein. 2. The Cify Council authorizes the purchase of pumps and pump components from Electric Pump in an amount of $24,595 and lift s#ation control pane! from SYICOM in an amount ofi �19,890 for the Sunset Avenue (mprovert�ents Prajecf (City Project#13-091}. 3. Costs will be recorded in ihe Construction Fund (#50i-48374-5D1} for the Sunset Avenue ProJect. PASS�D AND ADOPTED THIS 22�p DAY OF JULY 2013. YES NO Hedber X Hedbe Keene X Keene Mctiutre X McGuire Morton X Morton Souku X Souku Frank o s, Ciry Manager