The URL can be used to link to this page

Home My WebLink About9A - Ring Road (Project 02-05) 16200 Eagle Creek ~J1Xu~~.\!~CIL AGENDA REPORT Prior Lake, MN 55372-1714 DATE: June 21,2004 AGENDA #: 9A PREPARED BY: Bud Osmundson, Director of Public Works SUBJECT: DISCUSSION: Agenda app CO's 12 6-04 CONSIDER APPROVAL OF A RESOLUTION APPROVING CHANGE ORDER NUMBERS 1 & 2 FOR THE RING ROAD PHASE 3 I FIVE HAWKS I CSAH 23 I TH 13 INTERSECTION IMPROVEMENT PROJECT, CITY PROJECT NO. 02-06 HISTORY: The proposed Ring Road I Five Hawks Avenue / CSAH 23 I Trunk Highway 13 intersection improvement project (Ring Road Phase 3 is moving along a bit ahead of schedule. All of the streets in the project should be complete by August 31, with the new CH 23 complete by mid-July. We have had two unexpected issues arise that the Contractor, S. M. Hentges and Sons, has requested change orders for. The purpose of this agenda item is to consider a resolution approving the two change orders. CURRENT CIRCUMSTANCES: Change Order (C.O.) NO.1 addresses the change in soil conditions found behind the Thrift Store directly in the alignment of the new CH 23 and 170th ITower Street. The contractor was performing a designed subcut to remove unsuitable soils when he encountered a large area containing demolition debris including wood materials, a junk car and parts, tires, wood logs, and chunks of asphalt and concrete curb. This material had to be sorted and trucked to separate land fills for proper disposal. The total of CO No. 1 is $14,212.60 as itemized on the attached form. Change Order NO.2 addresses two separate issues. One is the removal of asbestos from the house in the southwest corner of CH 23 and Ring Road. This was an unknown to us prior to the bidding of the project. The total cost of the asbestos removal is $8,103.37 as itemized on the attached form. CO NO.2 also addresses the trench excavation and installation of non-metallic conduit for the various private utility companies' crossings of the streets. The actual conduit is supplied by the utility companies, but to keep the street construction on schedule it is important that our Contractor install the conduit so he can continue with the work instead of waiting for the utility companies to schedule and perform the work which would delay the project indefinitely. The Contractors unit price is the same price we have on other projects at $6.00 per foot. The total quantity of this item is estimated to be 1210 lineal feet, so the total cost of this item is $7,260.00. The total cost of CO NO.2 is $15,363.37. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 The total cost of Change Orders No.'s 1 & 2 is $29,575.97. If approved, the total contract would rise from $2,948,534.02 to $2,978,109.99. AL TERNATIVES: 1. A motion to approve a Resolution Approving Change Orders No.'s 1 & 2 for the Ring Road Phase 3 Project, City Project No.02 - 06. 2. Table the resolution for a specific reason. 3. Deny the Resolution. RECOMMENDED MOTION: Staff recommends approval of both change orders. The work is necessary and1Jes are [anable. Agenda app CO's 12 6-04 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 04-xx RESOLUTION APPROVING CHANGE ORDERS NO'S 1 & 2 FOR THE RING ROAD PHASE 3 PROJECT, THE CSAH 23 I FIVE HAWKS I TH 13 INTERSECTION IMPROVEMENTS, CITY PROJECT NO. 02-06, MOTION BY: WHEREAS, WHEREAS, WHEREAS, WHEREAS, SECOND BY: The City has planned the new intersection of CSAH 23 (Panama Avenue) / Five Hawks Avenue with Trunk Highway 13, City Project No. 02 - 06, and identified this project for construction in the Capital Improvement Program in 2003, and City Project No. 02 - 06 was awarded to S. M. Hentges and Sons (the Contractor) on February 17, 2004 and construction began in early April, and The Contractor encountered construction debris performing sub cutting operations which requires extraordinary sorting and landfilling procedures which is proposed to be added to the contract as Change Order No.1, and; The Contractor encountered asbestos in procedures required during the permitting of the house demolition which requires extraordinary removal procedures and is requested to install non-metallic conduit for private utility crossings to keep the project on schedule, all of which is proposed to be added to the contract as Change Order No.2. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOT A: 1. The recitals set forth above are incorporated herein. 2. That Change Orders Numbers 1 & 2 in the amount of $29,575.97, as itemized and shown on the attached are approved and added to the Contract for City Project No. 02-06. 3. Funding for the Change Orders will be drawn from the Collector Street Fund. Passed and adopted this 21st day of June 2004. { Seal } Agenda app CO's 12 6-04 YES NO Blomberg Blomberg Haugen Haugen LeMair LeMair Petersen Petersen Zieska Zieska City Manager www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 TH 13/CSAH 23 RING ROAD STREET & UTILITY IMPROVEMENTS CITY OF PRIOR LAKE, CITY PROJECT NO. 02-06 S.P. NO. 7001-921S.A.P. NOS. 70-623-007/201-020-03/201-113-03/201-122-01 WSB PROJECT NO. 1283-03 APRIL 16, 2004 OWNER: CONTRACTOR: CITY OF PRIOR LAKE 16200 EAGLE CREEK AVENUE SE PRIOR LAKE, MN 55372 S.M. HENTGES & SONS, INC. 650 QUAKER AVENUE P.O. BOX 69 JORDAN, MN 55352 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: The excavation behind the Thrift Store has unearthed debris that cannot be disposed of as standard excavation. The Contractor is hereby directed to legally dispose of this debris. The work will involve separating the debris from the soil, sorting the debris per the disposal site guidelines, and hauling the debris to the site. The Change Order detail adds the new items to accomplish this work. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: $14,212.60 NET INCREASE OF CHANGE ORDER: 1 0/31/2004 NONE 1 0/31/2004 NONE 1 0/31/2004 ORIGINAL CONTRACT PRICE: PREVIOUS CHANGE ORDERS: N/A CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: NET INCREASE/DECREASE OF THIS CHANGE ORDER: CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $2,948,534.02 ORIGIN'Al SUBSTANTIAL COMPLETION DATE: $0.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: $2,948,534.02 SUBSTANTIAL COMPLETION DATE PRIOR TO THIS CHANGE ORDER: $2,962,746.62 SUBSTANTIAL COMPLETION DATE WITH APPROVED CHANGE ORDERS: APPROVED BY: p/- ;;pJhz; WSB & ASSOCIATES, INC. ENGINEER S.M. HENTGES & SONS, INC. CONTRACTOR APPROVED BY: Bud Osmundson, P.E., Director of Public Works DATE Page 1 F:IWPWlM1283-03\EXCELICO 1CO-1 TH 13/CSAH 23 RING ROAD STREET & UTILITY IMPROVEMENTS CITY OF PRIOR LAKE, CITY PROJECT NO. 02-06 S.P. NO. 7001-92/S.A.P. NOS. 70-623-007/201-020-03/201-113-03/201-122-01 WSB PROJECT NO. 1283-03 April 16, 2004 ADDED ITEMS Item No. Description Qty Unit Price Extended Amount TEMPORARY PAYMENT BASE BID 188 189 190 191 192 193 2123.501 COMMON LABORERS 2123.610 SUPERVISOR 2123.610 BOBCAT 2123.574 2.5 CU YO FRONT-END LOADER 2123.610 HAULING 2105.607 DISPOSE OF DEBRIS 64 HR $47.41 $3,034.24 8 HR $84.89 $679.12 32 HR $98.12 $3,139.84 8 HR $131.20 $1,049.60 40 HR $80.48 $3,219.20 510 CY $6.06 $3,090.60 $14,212.60 $14,212.60 TOTAL INCREASE CHANGE ORDER NO.1 ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT Page 1 F:\WPWIN\1283-03\EXCEL\CO 1C01 Detail TH 13/CSAH 23 RING ROAD STREET & UTILITY IMPROVEMENTS CITY OF PRIOR LAKE, CITY PROJECT NO. 02-06 S.P. NO. 7001-921S.A.P. NOS. 70-623-007/201-020-03/201-113-03/201-122-01 WSB PROJECT NO. 1283-03 June 14, 2004 OWNER: CONTRACTOR: CITY OF PRIOR LAKE 16200 EAGLE CREEK AVENUE SE PRIOR LAKE, MN 55372 S.M. HENTGES & SONS, INC. 650 QUAKER AVENUE P.O. BOX 69 JORDAN, MN 55352 YOU ARE DIRECTED TO MAKE THE FOllOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: The Contractor is hereby directed to completely remove asbestos from the building on the Bendlin parcel. Further, the Contractor shaH instan conduit of various sizes under the proposed roadways and driveways at the lengths staked in the field and at the locations shown on the map provided at previous construction meetings. The Change Order detail adds the new items to accomplish this work. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: $2,948,534.02 ORIGINAL SUBSTANTIAL COMPLETION DATE: 10/31/2004 PREVIOUS CHANGE ORDERS: $14,212.60 NET CHANGE FROM PREVIOUS CHANGE ORDERS: NONE CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $2,962,746.62 SUBSTANTIAL COMPLETION DATE PRIOR TO THIS CHANGE ORDER: 10/31/2004 NET INCREASE/DECREASE OF THIS CHANGE ORDER: $15,363.37 NET INCREASE OF CHANGE ORDER: NONE CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $2,978,109.99 SUBSTANTIAL COMPLETION DATE WITH APPROVED CHANGE ORDERS: 1 0/31/2004 APPROVED BY: il~ 't- 7 ~ftvv/ WSB & ASSOCIATES, INC. ENGINEER S.M. HENTGES & SONS, INC. CONTRACTOR APPROVED BY: Bud Osmundson, P.E., Director of Public Works DATE Page 1 F:IWPWlN\1283-03\EXCELICO 2CD-2 TH 13/CSAH 23 RING ROAD STREET & UTILITY IMPROVEMENTS CITY OF PRIOR LAKE, CITY PROJECT NO. 02-06 S.P. NO. 7001-921S.A.P. NOS. 70-623-007/201-020-03/201-113-03/201-122-01 WSB PROJECT NO. 1283-03 June 14, 2004 ADDED ITEMS Item No. Description Qty Unit Price Extended Amount TEMPORARY PAYMENT BASE BID 194 195 2104.601 REMOVE ASBESTOS MATERIAL 2503.603 TRENCH EXCAVATION 1 1210 LS LF $8,103.37 $6.00 $8,103.37 $7,260.00 TOTAL INCREASE CHANGE ORDER NO.2 $15,363.37 $15,363.37 ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT Page 1 F:\WPWIN\1283-03\EXCEL\CO 2C02 Detail