HomeMy WebLinkAbout9C - Downtown Street Project
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
DATE: June 21, 2004
AGENDA #: 9C
PREPARED BY: Steve Albrecht, City Engineer
SUBJECT: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES AND
AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A
STANDARD CONTRACT FOR PHASE 1 DOWNTOWN STREET
RECONSTRUCTION ELECTRICAL SERVICE CONNECTIONS, CITY
PROJECT NO. 04-01
DISCUSSION: HISTORY: As part of the Downtown Street Reconstruction project Xcel will
be burying the existing overhead power. The burying of the power and
removal of power poles has been broken into two phases. Phase 1, which is
scheduled to begin the week of June 14th, involves the burying of power
along Dakota Street and Eagle Creek Avenue. A contract for this work was
previously approved by the City Council. Phase 2 will involve the burying of
existing overhead power along Hastings Avenue and Main Avenue. Xcel will
be providing the City with a cost estimate for this work in July. If approved
Phase 2 would not be completed until later this year or next spring.
When the overhead power is buried all existing businesses that are
connected to the existing overhead lines will need to have their services
buried. This work is not part of Xcel's contract so a separate contractor is
required to complete the individual electrical service connections. This work
includes burying of the new service wires and connection to or modification
of the existing service panel. These service connections are estimated to
cost $4,717 per building. In addition to the cost of the new service lines
some businesses need to have interior electrical work done to bring their
service up to code. The costs for this work will vary depending on the type of
business and age of the structure. The cost of any interior electrical work is
not presently part of this project.
Because this work is required to complete the project and is a result of the
City requesting the power be buried, staff feels the costs for the service
connections should be included in the project costs and assessed to the
benefiting property owners. Additionally staff feels the City will need to
manage completion of this work to keep the project moving forward. The
purpose of this agenda item is to accept quotes and award a contract to the
lowest responsible quoter for the Phase 1 electrical service connection work.
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www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
CURRENT CIRCUMSTANCES:
Xcel Energy is preparing to complete the burying of overhead power lines
detailed in Phase 1 above. I n order to keep the project on track the electrical
services for 5 buildings need to be buried and reconnected. City Staff
obtained 2 quotes for this work. The summary is as follows:
CONTRACTOR
Vesely Electric
Jets Electric LLC
QUOTE AMOUNT
$23,585
$30,450
Vesely Electric is currently working on two projects for the City of Prior Lake
Public Works Department.
ISSUES
The special assessment hearing will be held in October. The cost of this
work will be included in the Downtown Street Reconstruction Project
Assessment. The Assessment Hearing is the appropriate time for the City
Council to address the assessment method and rates. It should be noted
that Phase 2 of the project scheduled for later this year would involve
approximately 12 businesses along Hastings Avenue and Main Avenue and
would also be incorporated in the assessable amounts.
CONCLUSIONS
Staff recommends that the Council award the contract for the Downtown
Street Reconstruction Electrical Service Connections to Vesely Electric.
ALTERNATIVES:
1. Approve a Resolution accepting bids and awarding a contract for the
Downtown Street Reconstruction Electrical Service Connections, City
Project No. 04 - 01.
2. Table the resolution for a specific reason.
3. Deny the Resolution.
RECOMMENDED
MOTION: A motiO.. nand seCOt. to adopt a resolution
awarding the contract s stated above.
o
REVIEWED K BOYLES
accepting the quotes and
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 04-xx
ACCEPTING QUOTES AND AWARDING A CONTRACT FOR
FOR THE DOWNTOWN STREET RECONSTRUCTION ELECTRICAL
SERVICE CONNECTIONS
CITY PROJECT NO. 04-01,
MOTION BY:
SECOND BY:
WHEREAS,
WHEREAS,
The City has planned the Downtown Street Reconstruction and associated
Electrical Service Connections, City Project No. 04 - 01, and identified this
project for construction in the Capital Improvement Program in 2003, and
The estimated cost did not exceed $25,000 and 2 quotes were obtained, and
The following quotes were received:
WHEREAS,
CONTRACTOR
Vesely Electric
Jets Electric LLC
QUOTE AMOUNT
$23,585
$30,450
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOT A:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the standardized construction
contract with Vesely Electric of Webster, Minnesota in the name of the City of Prior Lake for the
installation of the Downtown Street Reconstruction Electrical Service Connections, City Project
#04-01 in the amount of $23,585.
3. Funding for this work will come from City Project #04-01 funds.
Passed and adopted this 21st day of June 2004.
Blomberg Blomberg
Haugen Haugen
LeMair LeMair
Petersen Petersen
Zieska Zieska
YES
NO
{ Seal }
City Manager
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www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245