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Home My WebLink About9A Street Lighting Policy Amendments O � PKIp h v 4646 Dakota Street SE Prior Lake, MN 55372 ' � 1 INNESp� A CITY COUNCIL AGENDA REPORT MEETING DATE: JANUARY 27, 2014 AGENDA #: 9A PREPARED BY: LARRY POPPLER, CITY ENGINEER / INSPECTIONS DIRECTOR PRESENTED BY: LARRY POPPLER AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AMENDING THE CITY STREET LIGHTING POLICY DISCUSSION: Introduction The purpose of this agenda item is to amend the City's street lighting policy per City Council direction on November 12, 2013. Histo At a City Council meeting in October of 2013, Mike Van Arc asked that the City Council allow his neighbors to install a metal light on an existing power pole rather than follow the City's street lighting policy. Mr. Van Arc also submitted a petition from four property owners on Rutgers requesting � a street light, but not in accordance with the Council's policy. His rationale was the cost of the lights (he said $50). The City Council directed that the staff prepare a report and bring it to the City CounciL � The City has had a long-standing policy of paying for street light energy ' and maintenance costs. Annual costs are range from $190,000 to $200,000. Because of the City's position regarding the payment of ongoing energy and maintenance costs, a policy was developed to standardize street lights in the community. Working with the local energy companies, we have identified three lighting styles for use on certain roadway types. For residential streets, the colonial or traditional light is used (see graphic). The lighting policy was adopted to promote safe travel for pedestrians and vehicles and to assure that over time the same style of lights would exist on each street. Lighting requests are made at the recommendation of the City Engineer or by resident petition. Lights are to be placed at intersections, at 300-foot spacing and in cul-de-sacs. One hundred or 150 watt traditional lights are used on neighborhood streets. The policy provides for one set of guidelines for new subdivisions and another for - existing subdivisions For existing neighborhoods, traffic lights are allowed where the daily traffic count is 2,000 (this is the typical loading of a collector street), and the City Engineer finds a significant improvement in safety. The lighting is installed at City expense and the City pays ongoing maintenance and energy costs. Phone 952.447.9800 / FaY 952.447.4245 / www.cityofpriorlake.com Where residents request additional lights for an existing neighborhood, a petition is required which represents 60% of the properties affected by the proposed light for 100 lineal feet on each side of the proposed light. New street lights must meet current design requirements and shall match in style and wattage to those already in place. For existing developments the streetlights are purchased by affected residents; and the City pays the energy and maintenance costs in perpetuity. The City Council heard a report on November 12, 2013 and directed staff to amend the street lighting policy. Specific direction was as follows: 1. Change payment of petitioned lights to 50% payment by the City up to $500 per light. 2. Review possible pole-mounted traditional style lights 3. Add the use of LED lighting 4. Add section to the policy for reconstruction projects Current Circumstances Since the report in November, Public Works has completed an inventory of street lighting in the City. The inventory is a moving target as lights are added each year for new developments or City projects. The inventory generally includes the following: I Types of Lights • 142 decorative lights owned by the City. 52 of these are LED lights. • 345 fiberglass traditional and rectilinear lights • 873 other types of lights such as yard light, cobrahead style, parking lot lights, parks and trail lights Ownership of Lights • 726 MVEC lights • 334 Xcel Energy lights • 58 SPUC lights • 242 City owned lights • 1360 total lights The City pays the operational cost for all 1360 of these lights. Taking the city-wide yearly operational cost for all lighting and dividing by the number of lights amounts to a cost of $145 per light per year. Other lights within the City are operated by homeowners associations but were not included in this calculation. Conclusion The Council should determine if the changes proposed to the street lighting policy are appropriate (attached). 2 ISSUES: The more significant changes proposed to the policy are as follows: • Standards are more completely articulated for types and distances between lights for certain areas. • Per City Council direction, language was added to the policy which allows payment of 50% of the cost of the proposed street light up to $500 by the City. This will likely result in increased requests. • Language was also added which allows for non-standard lighting installation. In those cases, the capital cost, operational, i maintenance, electricity and any removal costs are the responsibility of the party requesting the light. • The City has researched pole mounted traditional lighting. Unfortunately this style of light does not exist and is not offered by any of the electric companies. Therefore no additional alternative is included as the council directed. • A section was added to the Street Lighting Policy addressing reconstruction projects and the fact that lighting will be installed in such areas as part of the project in conformance with the policy. • LED is not currently offered by any of the electric companies. Xcel Energy is planning for introduction of LED lighting in the 4t" quarter of 2014. It is unknown when Minnesota Valley Electric Cooperative or Shakopee Public Utitities Commission plans on offering LED lighting. In an effort to promote energy efficiency, the policy was amended to require LED lighting unless it is not offered by an electric company. The City will continue to encourage our local energy distributors to offer LED lighting. FINANCIAL As determined by City Council direction. IMPACT: ALTERNATIVES: 1. Approve a resolution amending the street lighting policy as provided. 2. Deny the amendments to the policy and provide direction on specific language changes. 3. Table this item to some point in the future. RECOMMENDED As determined by the Council. MOTION: 3 O� P ��P ti � u r � 4646 Dakota Street SE `�INx�so'��' Prior Lake, MN 55372 RESOLUTION 14-xxx A RESOLUTION AMENDING THE STREET LIGHTING POLICY Motion By: Second By: WHEREAS, Residential and Commercial street lighting promotes pedestrian and traffic safety by illuminating intersections, travelled roadways, parks, trails, and sidewalks; and WHEREAS, The Street Lighting Policy encourages and provides standards for street lighting in existing neighborhoods, new subdivisions, and areas improved as part of the City's Capital Improvement Program; and WHEREAS, Amendments to the street lighting policy may be needed from time to time. NQV�ITHEREFORE, BE IT HEREBY RESOLVfD BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The amended Street Lighting Policy is hereby adopted. PASSED AND ADOPTED THIS 27TH DAY OF JANUARY 2014. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager http://splash/teams/amlOctober 4 2010/January 27, 20141Street Lighting Policy - Res.doc RESIDENTIAL STREET LIGHTING POLICY I Implemented 2007 Revised January 2014 PURPOSE Resid and Commercial street li�htin� promotes pedestrian and traffic safetv bv illuminating intersections travelled roadwavs parks trails and sidewalks. Studies have confirmed that street lightin� lends a feelin� of safetv for children and adults alike. Areas with street li�hts are perceived to be more attractive desirable and therefore of higher value than those without li�hting For these reasons the Citv of Prior Lake has adopted a policv to encourage street li�htin� in existin� nei�hborhoods new subdivisions and areas improved as part of the CitV's Capital Improvement Program. Tk�e c+ + �•�+• �„r�„ ti�.- hoon o�+�h� � , . OBJECTIVES � To promote the installation of li�htin� stvles consistent with this policv meetinQ the desi�n standards set forth herein the Citv will pav the on�oin� ener�v and maintenance costs. Failure to abide bv the li�htin� stvles and desi�n standards set forth in this policv will eliminate Citv payment. DESIGN REQUIREMENTS The design layout and details of new street lighting must meet the following standards: • Street lights shall be placed at all intersections • Street lights shall be installed every 300 feet between intersections 0_Street lights shall be installed at the end of cul-de-sacs � I� m inimum of four street li�hts will be required for roundabouts or traffic signals • "Traditional" stvle li�hts shall be installed on all local residential streets � "RectilinearS�^°�"^Qn" style lights shall be installed at— each local street se�ment�N intersectin�e�rswith collector streets, County roadways, and MnDOT highways.- • "Rectilinear�ee�e*" stvle liph shall be installed on collector streets, commercial roadwavs Countv Roadwavs and MnDOT hi�hwaVs • "Decorative" style li�hts shall be installed on all roadways within the downtown area including Countv roadwavs and MnDOT hi�hwavs. • Street light type must match the styles outlined in Plate #106 d As available from po��er distributor LED li�htin� is required �—As an alternative if LED is not available, 100 or 150 watt high pressure sodium lights are required for "traditional" or "decorative" style street lights. c As an alternative if LED is not available. 150 or 250 watt high pressure sodium lights are required for "shoebox" style street lights. • ��.na�n al�er�a�i�r � � I� h+' �*� �� City of Prior Lake Residential Street Lighting Policy 1 NEW SUBDIVISIONS All new subdivisions must provide street lighting that meets the design requirements and I�tin� styles outlined as a part of this policy. All lighting plans require approval by the City Engineer and the utility company responsible for street light operation and maintenance. I The developer shall pay the full capital cost of every light to be installed regardless of stvle required for the roadwav tvpe; this includes poles, fixtures, underground wiring, and all appurtenant work. The developer shall pay operation and maintenance for the light system until the City accepts the project, at which time the billing shall be transferred to the City. Where a developer wishes to install more lights than warranted by City policy, the monthly operation and maintenance costs of the additional lights shall be borne by the residents of the development through their homeowner's association or similar organization. I Where a developer wishes to install non-standard lights or deviate from desi�n standards, the residents of the development through their homeowners' association or similar organization are I responsible for the cost of the light and installation if not paid for by the developer, all�e maintenance and monthly operation costs and if applicable, removal costs.- EXISTING SUBDIVISIONS I Where traffic safety clearly warrants, a street_light may be placed upon the recommendation of the City Engineer's office or the Traffic Safety Committee. The basis of such warrants shall be a minimum Average Daily Traffic of 2000 vehicles or a layout such that, in the City Engineer's I estimation, significant improvement in vehicular or pedestrian safety will �� be ate�tained by the placement of a street_light. Since the benefit of such installations extends to the City as a whole, these will be done at city expense. Residents concerned with safety at a particular I intersection may call the Citv Engineering Department at 952-447-980�0. When residents request additional lighting for their neighborhoods, they must do so by petition I --signed by 60% of the properties affected and expected to pav for the capital cost of-� the proposed light. The affected area shall be 100 linear feet on either side of the proposed light or lighting area, on both sides of the street. The placement of the proposed light shall �be graphically specified in the petition. Petitioners shall approach the City prior to circulating their petition to obtain direction as to where street_lights are warranted for their neighborhoods. New street-lights must meet current design requirements. ' �+� �' �' ^^*� "°"` �`" If approved, the Citv shall pav 50% of the capital cost for the li�ht up to $500 for li�hts approved for installat bv the City En�ineer in existing subdivisions The remaining capital cost shall be paid by the affected residents. Payment shall be made prior to the installation of the light and shall include the cost of poles, fixtures, underground wiring, and all appurtenant work. The method of payment shall be as directed by the City Finance Department. The City shall assume operation and maintenance costs for a light from the time it I is energized by the utility company. City of Prior Lake Residential Street Lighting Policy 2 Where a resident or nei�hborhood wishes to install non-standard li�hts or deviate from desi�n standards the residents of the neighborhood throu�h their homeowners association or similar or�anization are responsible for the cost of the li�ht, installation, maintenance, monthiv operation costs and if applicabie removal costs. Location of this li�ht must still be approved bv the Citv En�ineer. RECONSTRUCTION OF EXISTING SUBDIVISIONS When a street is reconstructed the street li�hting shall be up�raded to the current desi�n requirements outlined in this policy. The cost for upgradin� the street li�htin� is a component of the street costs and shall follow the assessment policy. AMENDMENT The Citv Council mav modifv amend or discontinue this policv at any time as it determines to be in the communitv's best interest. City of Prior Lake Residential Street Lighting Policy 3 RESIDENTIAL STREET LIGHTING POLICY Implemented 2007 Revised January 2014 PURPOSE Residential and Commercial street lighting promotes pedestrian and traffic safety by illuminating intersections, travelled roadways, parks, trails, and sidewalks. Studies have confirmed that street lighting lends a feeling of safety for children and adults alike. Areas with street lights are perceived to be more attractive, desirable, and therefore of higher value than those without lighting. For these reasons, the City of Prior Lake has adopted a policy to encourage street lighting in existing neighborhoods, new subdivisions, and areas improved as part of the City's Capital Improvement Program. OBJECTIVES To promote the installation of lighting styles consistent with this policy meeting the design standards set forth herein, the City will pay the ongoing energy and maintenance costs. Failure to abide by the lighting styles and design standards set forth in this policy will eliminate City payment. DESIG�1 REQUIREMENTS The design fayout and detaifs of new street lighting must meet the following standards: • Street lights shall be placed at all intersections • Street lights shall be installed every 300 feet between intersections • Street lights shall be installed at the end of cul-de-sacs � A minimum of four street lights will be required for roundabouts or traffic signals • "Traditional" style lights shall be installed on all local residential streets •"Rectilinear" style lights shall be installed at each local street segment intersecting with collector streets, County roadways, and MnDOT highways •"Rectilinear" style lights shall be installed on collector streets, commercial roadways, County Roadways, and MnDOT highways • "Decorative" style lights shall be installed on all roadways within the downtown area including County roadways and MnDOT highways. • Street light type must match the styles outlined in Plate #106 � As available from power distributor, LED lighting is required o As an alternative if LED is not available, 100 or 150 watt high pressure sodium lights are required for "traditional" or "decorative" style street lights. As an alternative if LED is not available, 150 or 250 watt high pressure sodium lights are required for "shoebox" style street lights. NEW SUBDIVISIONS All new subdivisions must provide street lighting that meets the design requirements and lighting styles outlined as a part of this policy. All lighting plans require approval by the City Engineer and the utility company responsible for street light operation and maintenance. City of Prior Lake Residential Street Lighting Policy 1 The developer shall pay the full capital cost of every light to be installed regardless of style required for the roadway type; this includes poles, fixtures, underground wiring, and all appurtenant work. The developer shall pay operation and maintenance for the light system until the City accepts the project, at which time the billing shall be transferred to the City. Where a developer wishes to install more lights than warranted by City policy, the monthly operation and maintenance costs of the additional lights shall be borne by the residents of the development through their homeowner's association or similar organization. Where a developer wishes to install non-standard lights or deviate from design standards, the residents of the development through their homeowners' association or similar organization are responsible for the cost of the light and installation if not paid for by the developer, all maintenance and monthly operation costs, and if applicable, removal costs EXISTING SUBDIVISIONS Where traffic safety clearly warrants, a street light may be placed upon the recommendation of the City Engineer's office or the Traffic Safety Committee. The basis of such warrants shall be a minimum Average Daily Traffic of 2000 vehicles or a layout such that, in the City Engineer's estimation, significant improvement in vehicular or pedestrian safety will be attained by the placement of a street light. Since the benefit of such installations extends to the City as a whole, these will be done at city expense. Residents concerned with safety at a particular intersection may call the City Engineering Department at 952-447-9800. When residents request additional lighting for their neighborhoods, they must do so by petition signed by 60% of the properties affected and expected to pay for the capital cost of the proposed light. The affected area shall be 100 linear feet on either side of the proposed light or lighting area, on both sides of the street. The placement of the proposed light shall be graphically specified in the petition. Petitioners shall approach the City prior to circulating their petition to obtain direction as to where street lights are warranted for their neighborhood. New streetlights must meet current design requirements. If approved, the City shall pay 50% of the capital cost for the light up to $500 for lights approved for installation by the City Engineer in existing subdivisions. The remaining capital cost shall be paid by the affected residents. Payment shall be made prior to the installation of the light and shall include the cost of poles, fixtures, underground wiring, and all appurtenant work. The method of payment shall be as directed by the City Finance Department. The City shall assume operation and maintenance costs for a light from the time it is energized by the utility company. Where a resident or neighborhood wishes to install non-standard lights or deviate from design standards, the residents of the neighborhood through their homeowners association or similar organization are responsible for the cost of the light, installation, maintenance, monthly operation costs, and if appticable, removal costs. Location of this light must still be approved by the City Engineer. ; City of Prior Lake Residential Street Lighting Policy 2 I RECONSTRUCTION OF EXISTING SUBDIVISIONS When a street is reconstructed, the street lighting shall be upgraded to the current design requirements outlined in this policy. The cost for upgrading the street lighting is a component of the street costs and shall follow the assessment policy. AMENDMENT The City Council may modify, amend, or discontinue this policy at any time as it determines to be in the community's best interest. City of Prior Lake Residential Street Lighting Policy 3 NOTES: 4.SHOEBOX LIGHT TO BE LOCATED ON COLLECTOR STREETS AND MAJOR INTERSECTIONS WITH 250 WATT HIGH-PRESSURE SODIUM LAMP. 2. TRADITIONAL LIGHT TO BE LOCATED ON RESIDENTIAL o STREETS WITH 150 WATT HIGH-PRESSURE SODIUM LAMP � 3. DECORATIVE LIGHTS TO BE LOCATED AS DIRECTED BY � CITY ENGINEER WITH 150 WATT HIGH-PRESSURE I I—I I '' � I I - SODIUM LAMP. 4.LIGHTS INSTALLED PER MANUFACTURERS ( I •'` . I I— SPECIFICATIONS. — I I I I � � DECORATIVE ALTERNATIVE ELECTRICAL OUTLET BANNER ROD 25-30' STEEL POLE 15' FIBERGLASS FIBERGLASS POLE � POLE �� , �� -��,,,� � �� --_ -- — 10% OF 10% OF — I I I I I I I I I I I POLE +2� POLE +2� -1 I I=I I I=I I=I I I=1 I 1=I I � � SHOEBOX TRADITIONAL DECORATIVE APPROVED oF eR��.� PLATE # �� STREET LIGHT "� � TYP ES 106