HomeMy WebLinkAbout09 19 2013 EDA rept 8A
4646 Dakota Street SE
Prior Lake, MN 55372
ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT
MEETING DATE: August 19, 2013
AGENDA #: 8A
PREPARED BY: Casey McCabe, Community Development Specialist
AGENDA ITEM: CONSIDER APPROVAL OF THE AMENDED EDAC BYLAWS
DISCUSSION: Introduction
The purpose of this agenda item is to request EDA approval of the proposed amendments to
the City of Prior Lake Economic Development Advisory Committee Bylaws
History
As stated in the EDAC bylaws, the Bylaws shall be reviewed annually by the Economic De-
velopment Advisory Committee and any changes or amendments agreed to by a majority vote
of the Committee shall be recommended to the City Economic Development Authority for final
approval.
Conclusion
The EDAC reviewed the proposed bylaw amendments on June 27, 2012 and unanimously
recommended approval of the attached amendments. However, we discovered only portions
of the bylaws were received by the EDA members so action on this agenda item was deferred
until the entire document was made available.
Below is a brief description of the “key” proposed amendments.
Section 202 – DUTIES OF THE COMMITTEE: The duties and responsibilities of the
Committee include:
1.Serve as a liaison between city government and the community through interaction
with business leaders and community residents.
This amendment was proposed to clarify committee members have responsibilities out-
side of the regular monthly meetings.
4.Conduct Public Hearings, as requested by the Economic Development Authority.
The EDAC proposed the removal of Conduct Public Hearings from the duties of the com-
mittee because the EDAC does not anticipate conducting any Public Hearings.
Section 203 – APPOINTMENT: The EDAC proposed to limit the number of committee
members to no more than 13 and eliminated references to the Economic Development
Authority Liaison and City Manager or designee to clarify that “committee members” shall
only include those voting members appointed by the EDA.
The EDAC currently has ten committee members.Applicants for advisory bodies will be
solicited in September.
Section 204 – LIAISONS: Language was added which allows the Economic Development
Authority, the Prior Lake Area Chamber of Commerce and other organizations deemed
appropriate by the EDA and EDAC, to appoint Liaisons to serve on the Committee.
It is the policy of the Prior Lake City Council to impose a three term service limitation for
all appointed positions on the committee. The Executive Director of the Prior Lake Cham-
ber, Sandi Fleck, has served on the EDAC since 2006 and her term will be concluding on
October 31, 2013. EDAC members felt it would be very valuable to maintain their rela-
tionship with the Prior Lake Chamber in future years as well as leaving open the oppor-
tunity to invite the SMSC and other community organizations to appoint a liaison if they,
the EDA and EDAC deem it appropriate. Like the EDA liaison, the role of a Chamber or
other organization Liaison would be to act as a conduit and resource for information for
the Committee and will not be a voting member.
Section 206 – OFFICERS: The term of the Chair of the Committee was amended from a
two year term to a one year term to match other City committee bylaws.
Section 406 – MINUTE PREPERATION: Minute Preparation was amended and clarified
per the recommendation of the City Attorney.
Section 408 – PUBLIC HEARINGS SHALL BE CONDUCTED IN THE FOLLOWING
MANNER:
This section was removed as the EDAC does not anticipate conducing Public Hearings.
ISSUES: The proposed amendments to the EDAC bylaws were reviewed by the City Attorney and rec-
ommended by the EDAC.
The EDA should be aware that staff has discovered a discrepancy in what appears to be
identical copies of the last bylaw revision (April 9, 2013). Sections 102 and 601 in one docu-
ment indicate that the city council is the final approval authority for the EDAC Bylaws. In the
other, the EDA is deemed to be. The fact that the EDA is the final appointing authority for
EDAC Members leads staff to believe that the final bylaws approval should rest with the EDA.
However, staff may have missed something along the way. If the EDA concludes that the
council is the final authority then the approving motion should also direct that the bylaws be
referred to the city council for final approval.
FINANCIAL None.
IMPACT:
ALTERNATIVES: 1. Motion and a second to approve the EDAC Bylaw revisions as proposed or with further
amendments.
2.Take no action and provide direction to staff.
2
RECOMMENDED Alternative #1
MOTION:
ATTACHMENT: 1.City of Prior Lake EDAC Bylaws (Proposed Amendments)
2.City of Prior Lake EDAC Bylaws (Proposed Amendments Accepted)
3