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HomeMy WebLinkAbout09 16 2013 EDA Minutes 4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes August 19, 2013 1. CALL TO ORDER President Hedberg called the meeting to order at 4:00 p.m. Present were Hedberg, Choudek, Keeney and Chromy. Also present was Community & Economic Development Director Rogness and Community Develop- ment Specialist McCabe. 2. APPROVAL OF AGENDA MOTION BY KEENEY, SECONDED BY CHROMY TO APPROVE THE AGENDA WITH THE ADDITION OF 7B UNDER OLD BUSINESS TO REVIEW THE EDA COMMISSIONER SELECTION PROCESS. VOTE: Ayes by Hedberg, Choudek, Keeney and Chromy. The motion carried. 3. APPROVAL OF MEETING MINUTES MOTION BY CHOUDEK, SECONDED BY CHROMY TO APPROVE THE MINUTES OF JULY 15, 2013. Ayes by Hedberg, Choudek, Kenney and Chromy. The motion carried. 4. CONSENT AGENDA A. Local Business Incentives Policy. B. Update – Downtown Initiatives Rogness: requested that 4B be removed for discussion. MOTION BY CHOUDEK, SECONDED BY KEENEY TO APPROVE THE CONSENT AGENDA, INCLUD- ING 4A, LOCAL BUSINESS INCENTIVES POLICY. Ayes by Hedberg, Choudek, Kenney and Chromy. The motion carried. 5. REMOVED CONSENT AGENDA ITEMS A. Update – Downtown Initiatives Rogness: provided updates on six items noted in the staff report, including multi-family housing, dentist office search, Arcadia street extension, Monnens Lumber vacant house, old Sinclair Station reuse, and the Downtown Business Association. Rogness asked for clarification from Commissioners on what had been requested at the last meeting to evaluate potential public parking on the Monnens property. Chromy: described his recent conversation with Bobby Mertens regarding his plans to demolish the house, and his request to have Mertens talk with Rogness about options. EDA Commissioners: asked that Rogness provide plans showing a potential parking lot on property that includes the vacant house for further review by the EDA. 6. PUBLIC HEARING No Public Hearing was Scheduled Error! Hyperlink reference not valid. Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 7. OLD BUSINESS A. Local Consider Approval of a Resolution Adopting the Proposed 2014 EDA Budget and Tax Levy. Rogness: summarized the proposed budgets and tax levy that had been previously discussed by the EDA Commissioners. MOTION BY CHROMY, SECONDED BY KEENEY TO APPROVE A RESOLUTION TO APPROVE THE PROPOSED 2014 ECONOMIC DEVELOPMENT AUTHORITY TAX LEVY ($150,000) AND BUDGET ($151,571). Hedberg: asked that staff work with the Technology Board of Directors to return with a proposed Phase II budget in 2014 to expand rent subsidies and services to businesses that locate in existing commercial buildings in Prior Lake. CHROMY AND KEENEY APPROVED OF A FRIENDLY AMENDMENT TO KEEP THE TECHNOLOGY VILLAGE BUDGET LINE ITEMS OPEN IN ORDER FOR STAFF TO RETURN WITH THEIR RECOM- MENED 2014 BUDGET, INCLUDING PHASE II RESOURCES. Ayes by Hedberg, Choudek, Kenney and Chromy. The motion carried. 8. NEW BUSINESS A. Amendments to EDAC Bylaws. McCabe: reviewed changes proposed to the EDAC Bylaws, some that have been requested by the City Attorney and others proposed by the EDAC. For example, conducting public hearings is removed from the Bylaws since the EDAC does not conduct such hearings. Rogness: asked for input on whether the EDA wants the City Council to approve future Bylaws amend- ments rather than just having that done by the EDA. EDA Commissioners: agreed that it should only be done by the EDA. MOTION BY CHROMY, SECONDED BY KEENEY TO RECOMMEND APPROVAL THE EDAC BYLAWS AS REVIEWED BY THE EDA. VOTE: Ayes by Hedberg, Choudek, Keeney and Chromy. The motion carried. B. Update – Technology Village. McCabe: reviewed a space map showing the status of business tenants in the 2,000 square foot Technol- ogy Village space at City Hall, including: Rogness: reviewed an issue that had been recently discussed by the Board of Directors due to concerns expressed by a prospective tenant related to the possible repayment of deferred rent and operating ex- penses. Although staff expressed concerns with the high repayment costs if a business leaves Prior Lake (or Scott County), the Board decided to keep the lease provisions as agreed to by the EDA. EDA Commissioners: did not provide any further direction to the Board in terms of lease changes. C. Update – Fiber Agreement with Integra. Rogness: said that Integra and City staff are willing to provide an update to the EDA in September on the status of the joint fiber agreement between the City, County and Integra. EDA Commissioners: agreed that a report will be important in order to better understand the contract pro- visions. They asked that the parties be prepared to discuss the current project status, including Integra’s plan to market services to businesses, a potential partnership with SMSC, and the project timeline. 2 9. OTHER BUSINESS A. Draft September 16, 2013 Agenda. Rogness: said that the agenda was not in the packet; therefore, items to include: (1) recruitment process to fill probable vacancy of Bob Morris; (2) outline for a local business incentives policy; (3) draft 2014 budget; and (4) updates from the EDAC, Technology Village and development. B. EDA Vacancy. Rogness: said that one application had been received, and that the interview process was being sched- uled between the applicant and selection committee. 10. ADJOURNMENT MOTION BY CHROMY, SECONDED BY KENNEY TO ADJOURN THE MEETING. With all in favor, the meet- ing adjourned at 5:27 p.m. ___________________________ Frank Boyles, Executive Director 3