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HomeMy WebLinkAbout09 19 1983MINUTES of the Proceedings of the City Counc °il of the City of Prior Lake in the County,of Scott and State of Minnesota, including all accounts audited by :..4 said Council. ' September 19, 1983 The Common Council of the City of Prior Lake met in regular session on Monday.' September 19, 1983 at 7:35 PM in 'the City Council Chambers. Mayor Stock call - ed the meeting to order. Present were Mayor Stock, Councilmembers Busse, Schweich, Scott, Thorkelson, City Manager McGuire and City Engineer Anderson. Mayor Stock asked everyone to please rise for the pledge of allegiance. The minutes of September 12, 1983 were reviewed. Minut� Motion by Busse to approve: the minutes of September 12, 1983 as submitted and invoices. to approve the list of invoices scheduled for payment on Tuesday, September i 20, 1983, seconded by Scott and upon a'vote taken it was duly passed. ri The next item on the agenda was to review the status of Brooksville Hills 6th Addition. City Engineer Anderson reviewed this for the Counc l. i h City Engineer Anderson-stated that the City has a Developers Agreement that was signed back on October 30, 1979, it was for Sanitary Sewer, Watermain,. Stormsewer and Paving for Brooksville Hills 6th Addition, Phase 1. The. C ` completion date `for the wearing course, was June 1,, 1980 and Scottland, Inc.. has completed the utilities and the base course but has not installed the , bituminous curb and wearing course .6f the project; Council has give ex,, $> tensions`�for the completion of the paving of the project, the last exten- sign was until June 30, 1983. There are approximately 44 lots in the first phase of Brooksville Hills 6th Addition, there are only 6 or 7 homes that s have been constructed on the 44 lots at this time.; The is not + complete, the developer is suggesting a performance bond��and request an ' extension for another year. He further stated that.one question we need to ask, is another year just #fed? If so, whatmeans of insurance would we have that would be justified if an extension'was given? Mayer Stock °asked Mr. Gary Eastland to comment. r, . Gary Eastland with.Scottland Inc. stated that since 1980 we have installed the utilities, finance the project through conventional means which was one 5 over prime, at i:hat time 'it was; going at 20 %. We are asking for a, one year ' extension primarily becaus(iof,theieconomy,'but also because we are the developers of Sunset Hills And as of tomorrow we get i,t bank under fore -1 Y closure and because of the amount of money we have to "spend,to go 'through the ° foreclosure proceedings, if we were to put but a' letter of credl+4Jti will ' hamper our borrowing to complete both' projects . Our i ntent li s to lcotml "ete :i the first phase of Brooksville Hills and go on to the secondtphase, but to help us out in lieu of the letter of credit which will l our borrowing ". power for the next year, we would like to have ,, payment bond with the City of Prior Lake through August 1,, 1984. Et; Mayor Stock then commented.- He asked if everything was going, be Brought. current on the Sunset Hills Development. Gary Eastland stated that Mayor Stock's comments were corebt,`t He then made further com ments. o V There was discussion by Council and Staff. ' Developers" Motion by Thorkelson to grant an extension of time on the Developers Agreement Agreement for for Scottland,'Inc. to August 1 1984.contingent upon•, 1)'that they submit to Scottland, Inc, the City by October 15,1983 a copy of the Change Order- for the remainder of the project for•the Brooksville dills 6th Addition, Phase 1. 2)That they c submit a payment bond in the amount, of the bid -of HardOrives for Brooksville Hill,s 6th Addition, Phase 1 for the completion of the,project to be on or ` ,. before 1, 1984, seconded 4y Busse and upon °a vote taken it was duly passed. + ° Page 1 p MINU'TES,of the Proceediigs of the City Council of the City of Prior Lake in the County of Scott and State of Minnesota, including all accounts audited by s said Council. i The next item discussed was the Grant Agreement with the Watershed District. Mayor Stock stated that we have with us this evening members of the Watershed District. He asked Bryce Huemoeller if he had any comments that he would like to make for the District: Mr. Huemoeller commented on the agreement and the changes that the District would like Council to consider. There was discussion by Council and Staff, After reviewing the necessary changes that would need to be made to the agreement, Mayor Stock asked that this be tabled for one week, at which time the District would bring back the amendments to the agreement. Mr. Cleve Mickley stated that the lake level is.at 903.49 presently. r, Mr. Don Benson stated that 6 gates are opened at this time. # The next item discussed was the status of the Library Re- Location. Mayor Stock asked City Manager McGuire to review this for the Council, City Manager McGuire stated he received 2 quotes for providing access to the west basement area. He then reviewed the work that would be included + in the,quote: He stated that one quote was from George Bo.rgerding for the y' K ,amount of $4,360.00 and the other from Mahowald Builders for the amount of "$4';590:00. It° would be his recommendation that the Council award the bid to the 1`ow bidder - George Borgerding. z .. Bid for Motion by Busse to award the 5id.to George Borgerding in the amount of George Borgerd *060.00 for the r'emodeling,of the New Library Building, seconded by Scott. There was a general discussion by Council and Staff. Mayor Stock called the question and upon a vote taken it was duly passed. City Manager McGuire then stated that bids should be taken on the work done on the roof.- He stated that the roofing would be a.one piece rubber type of material. It seems that it is a „much better product,,the guarantee is ° for 10 years rather than 3 -5 years that you get with an asphalt /rock roof. The cost of the new roof will be $15,000,00 to $20,000.00, if we do only the roof,, 1; will run approximately $15,000.00, if we`also add a 3” insulation it w6u d run around $20,000.00. There was discussion by Council and Staff. City Manager McGuire recommended that a btd opening date be set for October 3, °1983 at 10:00 AM and that the option of insulation be added to the bid. `. new roof for Motion by Thorkelson to approve specifications for a new roof for the library F library that would contain the insulation,and the membrane type roof, and that the project be bid and that the bids be opened on October 3, 1983 at 10 AM, w , seconded by Busse and uponr vote taken it was duly passed.' k' p City Manager McGuire then stated that the "Cable TV Company has not made a firm commitment on renting a 'portion of the basement, as soon as they do ` : he will bring it back to the Council. ` � The next item on the agenda was the Franchise Agreement with Mnne 9 asco. City Manager McGuire reviewed this. City Manager McGuire stated that two agreements were passed out, the SRA/ ^ I 8 -83 agreement stands for the SuburbaO Ra e,Authority which i group of municipalities that helped draw up this particular agreement. In rev ,. ing the two agreements, the S.R.A. Agreement has son dvantages for the ' City. There was discussion by Council and Staff. Page 2., MINUTES of the Proceedinaz)of the City Council of the City of Prior lake in the County of Scott a(hd State of Minnesota, including all accounts audited by said Council. 5 _ Mayor Stock directed City Manager McGuire to prepare in final form for adoption, the proposed `'ordinance between Minnegasco and the City of Prior , Lake,Ahe agreement as submitted as S.R.A. /4 -83 for the next Council meet- ing . " The next item on the agenda was to review. R.L.S. for Michael Broderick. 'City Manager McGuire reviewed this for the Council.' City Manager McGuire referred to the copy of the R.L.S. that was enclosed in the agenda packages. He stated thatCity Engineer Anderson has talked '. with Frank Muelken, who is representing Mike Broderick on the „easements, he then asked City Engineer.Anderson to comment on the easements. . City Engineer Anderson stated _.that -we have had a-problem with the easements on this particular parcel, the easements that were dedicated for the.sewer, water and:stormsewer are not where the utilities are. He referred to a n , letter from Valley EngnEering and a map from them showing the locations of the'easements and the utilities. Mr. Muelken has assured him that the 8 t,.y v easements will be signedeand filed after the R.L.S. has ,,been approved. 'There was dis ,ussion by Council and Staff. ` approval of,= Motion by Busse to approve the R.L.S. for Michael Broderick,jseconded by RLS for Mike Scott and upon a vote taken it was duly passed. !F ° Broderick The monthly reports for,the month of August were then reviewed by Council. Police Report Motion by Thorkelsonlito approve the Police Report as,submitted,, seconded by- Scott,and upon a vote taken it was duly passed. CouncIlmember Scott ,asked about the "Fraud% why it was' so much - higher thi .• ;.,month , than° last. • City Manager McGuire stated that he would check into it. ` mayor 'Stock stated for the record that the Fire and Rescue Report would be tabled for one week. _ Dog Catchers Motion by `Busse to approve the Dog Catchers'Report as submitted, seconded by ,. Re po rt Scott and upon a vote taken it was duly P y. passed. a., P. Motion by Thorkelson tolapprove the Building Permit Report as submitted, report seconded by Busse and upon,a vote taken it was duly passed. Mayor Stock asked if there was any other business that needed to be taken care of.U. C Councilmember commented „on a Recreational Vehicle that was parked on Jordan Avenue. City Manager McGuire stated that he would look into it. 4; I1 „ CouPclmember rhorkelson asked,about the water'being shut off over by' the Wagon Bridge. City Engineer Anderson commented on this. Es, . ” Ci1y,” inager. McGuire then informed the Council of a conference/meeting that ; the league of Minnesota Cities will be having on September 29, 1983,at the Radi'sson fn Bloomington. He stated that he would be attending and if there was anyone from the Council that would like to attend to contact him as soon as „possible. With no. other' comments, motion by Thorkelson to adjourn, seconded by ''Busse .' and upon a vote taken this meeting was adjourned at 9:10 PM. Aitjournment Michael A. McGuire Gi ty Manager 'f + Jakii -K. Menk ti (; Recording Secretary t � rl