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HomeMy WebLinkAbout11 07 1983MIOUTES of the Proceedings of the City Council of `the City of Prior Lake in the County of Scott and State of Minnesota, including all accounts audited by said Council. .. r November 7, 1983 The Common Council of the City of Prior,Lake met in regular session on Monday, November 7,,;1983 at 7:30'PM.in' the City Council Chambers., Mayor Stock called the meeting to order. - Present were Mayor Stock, Busse, Scott, i Thorkelson,'City.Manager McGuire and City Engineer Anderson. Councilmember Schweich'was absent. '- Mayor Stock asked everyone to please, rise for the pledge of allegiance. The minutes - .of October 24, 1983 were reviewed. 4 The following correction is to be made to the minutes of October 24, 1983. a Page 3, Paragraph - 1, INCORRECT NAME G & t Construction 'Minutes F, Motion by Busse to approve the minutes of October 24, 1983 as,amended and to invoices. `f approve the list of,;invoices scheduled for payment on Tuesday, November 8, 1983, as presented, seconded by Thorkelson and upon a vote taken it was duly passed. The next item on the agenda to discuss Sanitary Sewermain at Priorview.. City Engineer Anderson reviewed this for the Council. He passed out an agree- ment for the Council to review.' He stated that at a previous Council meeting there was discussion about a sanitary sewer outside of the easement -and under F ` -. a` garage. When the line was televised we found on the•,,east side of the property there were two wyes -,for service that were broken. These wyes will be repaired by the'Public Works Department. Staff would recommend that the line-not be moved at this time. He then reviewed the agreement that staff received from the developer. ' There was discussion�by Council and Staff regarding the agreement: , For ttae' record Mayor Stock read a letter that was dated Novembei 4, 1983 to ,City Engineer Larry Anderson, from the Five Hawks Glenn Partnership,President, ,$ Thomas Steffens. , agreement N/ Motion by Thorkelson to authorize the Mayor and City Manager to sign the agree- Five Hawks ment as submitted in letter form dated November 4, 1983 by Five Hawks Glenn ° 'Partnership_President, Thomas L. Steffens, seconded by Busse and upon a vote g taken it was duly passed. The next item on the agenda was to discuss parking at the new library. _ v City Manager McGuire reviewed Plans " A " and "B" for the proposed parking. He "tfAt stated at.'one point and time there was a drive around towards the bakery building which is no longer in use. Copies of Plan All and "B" were submits <,ci ' ted'with the other agenda material. Plan 'qB" would move the parking and the " barriers towards the bakery building to give it more room. There would be enough room for two traffic coming out of the parking lot. Plan "A" would leave the parking as it is now, "we would also leave the barriers as they are now. Plan "A" is the least expensive and we can get by with it this yar, it would be ` ( doing some stripping and putting up some signs at the entrance. In both cases we are planning on putting a'1 hour limit for parking from 9;00 AM'until 9;00 PM Monday thru. Friday, this would 'take care of the library'as well as_ many ''of the 3, needs for the bakery building, itself. The second plan 'would allow for when the closing of the blacktop drivewayto the south of the new library, which would occur next year. •The estimated .cost on doing Plan "B" would be $4,000.00 to " $5 Plan:, "A': would be done by the Maintenance Department so the cost 0. $ would be minimal.' The money is not in the budget for this year, therefore it s .� would be recommended that we' -go with Plan "A and do Plan "B" next year. •'Another consideration for waiting for next year would be•that we are looking " into'a tree, planting scheme for downtown and this could be incorporated into it .. , at that :tune. X44 There was discussion by Council and Staff. The consensus of'the Council that the one hour limit and the amount of people . that park in the lot for meetings would be a problem. i Plan "A" Motion.by Thorkelson to•go with Plan "A" and that the one hour parking restriction signs be put in place this fall,..seconded by Busse. ''` Pagel MINUTES of the Proceedings of the City Council of the City of Prior Lake in the County of Scott and State of Minnesota, including all accounts audited by said Council. There was further discussion regarding the time that the one hour limit should be enforced. City Manager McGuire stated that the time discussed was from 9 :00 AM until, 9.00 -PM. There was further discussion on the time, Councilmember Thorkelson accepted an amendment to:the motion that the time be posted l hour limit from 9:00 AM until 8:30 PM, Councilmember Busse also accepted the amendment. #; Mayor Stock called the question on the motion and upon a vote taken it was 11 duly passed. City Engineer Anderson stated that it would take at least a month to special j order the signs. Mayor Stock then called the 1st National Bank Revenue Bond Public Hearing to order. The public hearing notice was read for the record. PEI City Manager McGuire reviewed this for the Council. He stated that Council gave preliminary approval "to this project on August 23, 1982 in the amount of $1,200,000.00. Since then, Prior Investments has requested that `the - amount of financing' for the new bank be increased by 25% to a,total of $1;500, : 000.;00 therefore, requiring this public hearing to consider the amended " amount. All the necessary documentation has been received by Staff and reviewed by Dorsey & Whitney, including a letter of economic feasibility from the Allison - Williams Company along with , a letter of employment compliance. The legal firm of Dorsey & Whitney will forward the new application to the Minnesota Energy and Economic Development Authority assuming the Council would give approval tonight. He further stated that "an additional fee of + $300.00 is to be remitted to the City by Prior Investments which when added i io their original fee will satisfy the 1 /10th of the 1% charge of the City. " Mayor Stock asked If the Bank or Prior Investments had any comments. Don Amundson stated that they were hoping that they would not'have to do . this, but adjustments had to be made to the bids all the way around.; Therel was also a small water problem that added.some additional costs. The addition -' r al funding is strictly re- bidding the project. Prior Investments also commented. Resolution With no other comments, "motion by� Busse to approve Resolution 83 -25 approving r 83 -25" the increase to an amount and not.to•exceed $1,500,000.00 as per the documen- ' totion received by the City of Prior Lake, seconded by Scott and upon a vote .,taken it was duly passed.' . Ad2ourn.P.H." °Motion by Thorkelson to,adjourn the public hearing, seconded by Busse and upon a vote taken this public hearing was adjourned. t The next .item on the agenda was to consider Change Order #1, Sunfish Bay ; t 4" Paving" Project. A } aty,Engineer Anderson reviewed this for the Council. He stated that there are "two items on this project that are considered in the change order. There are three trees'on the"west side of Sunfish Trial near Bass Street that we z can save by constructing three,small timber retaining walls. Cost of doing a,this is $600.00 and�it would be Of Of treated timber. .He then stated that 1 ,; {" we'hive two "hydrants that need an extension, which is normally ;a part of the bid`item that for some reason; was not included with the normal bid " - quanttties,. We have one hydrant that was too long when constructed and should be constructed with a shorter, hydrant'to match the yard better. The "tractor will be giving us thboone hydrant that is existing, value at approximately $800.00 to $850.00. Cost''of the total change order is $2,800.00 because we will reuse the hydrant on another project. Mayor Stock asked about the ` backfilling /rough grading. .It has been talked " about the neighborhood doing their own Page 2 ;` o MINUTES of the Proceedings of the City Council of the City of Prior Lake in the County of Scott and State of Minnesota, including all accounts audited by said Council: k City Engineer Anderson stated that the contractor is going to do it. The reason the residents are not going, to do it, is that Sunfish Trail is ' quite steep, about a 17% grade in the one area. We were-concerned that if � the residents did not getout there and properl;, do their sodding, we could get erosion behind the curb and lose the curb. This way the contractor doing it would be responsible for the protection of the curb. The price that was given at the public hearinq -did include sodding on the,, boulevard and the contractor would be responsible for it; There was further discussion by Council and Staff. k Changer order Motion by- Thorkelson to approve Change Order #1, Sunfish,Bay Paving in the Sunfish amount of $2,800.00 and that the amount of the one hydrant that has to be t $ Bay Paving, removed and replaced be evaluated and determined and the dollar amount be v . charged back to the Consulting Engineering Firm on the project, seconded by " Busse and upon a vote taken it was duly passed. i City Engineer Anderson then brought up for discussion under "Other Business ", + that about a week ago the developer of 'Shangri La had contacted him. He stated that this is a private development where the developer is ;contracting to install the utilities and paving for the plat. His contractor through the course -of the development has failed to achieve the property densities for the project and the developer is'requesting_ that he be allowed.to.pave the streets ' without passing densities. There were about 4.areas where the.densi y failed. The developer has proposed that in order` to complete the project; they would extend the warranty on the project an additional year to cover any break =ups or• problems that could occur because of the densities that failed. He then read-the letter that he• received from Mr. Lawrence Schweich,.dated- October 26, 1983. " l Mayor Stock asked that the letter. from Mr. Schweich ,be 'made part.,of the record. City Engineer Anderson then stated.that reading this prior to4t.being brought x before the Council was because there -was no meeting on October 26, It was felt that this should be acted on immediately. Mayor'Stock. asked .'that City Engineer Anderson's last comment also be made part of the record. City Engineer Anderson then brought up for discussion, that as ,part of the CIP we have scheduled an overlay program for the Green Heights, Willows -area for next year. Normally on a blacktop repair in the past is that he has"gotten together with Ray Johnson- went out and looked at the type of area that was % " going to be dealt with and made _a judgement on,how'thick of an overlay to we should put on to re- enforce the thickness of the street. If we went from a two - inch overlay to .a 11 overlay we are talking a $200,000.00 difference. 4 " Midwest Pavement Management has proposed for $2 650.00 'to do what Is- outlined on the map (handed out to the Council)., He.-further stated that- on the first page, items. >1, 2, and 3 the basic effect of this is to tell how thick of an overlay should be used. There:'was discussion by Council and Staff: Agreement W/ Motion by Busse to authorize the Mayor and City Manager,to enter into.an Midwest Pave- agreement with Midwest Pavement Management, Inc. for an'amount of $2,650.00 .,, e.mnt Manage- for testing of 5;1 miles of the city's.streets, seconded by Thorkelson and ment Inca upon a vote taken it was duly passed; The next item discussed, was the 3rd quarter budget analysis. 4 This 'was an informational item. Council reviewed this. Councilmember Thorkelson commented on the new road going"into the athletic complex. City Manager McGuire stated that he would look into it. Mayor Stock madelifurther comments on the Sunfish Ba Pavin Project. Y g rl , ¢# There was discussion by Council and Staff, �.: -Page 3