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Home My WebLink About08 20 1984qq HINUTQS of the.. proceedings ,of the City Council- of the City of Rrior Take in thf' County of Scott and State of innesota, including all accounts audited by said Council. t August 20, 1984 The ,Common Council of the City of Prior Lake met in regular session on Monday, August 20, 1984 at 7:30 PM. Mayor Johnson called the meeting to order. Present were Mayor Johnson, Councilmembers Busse, Schweich, Scott, Thorkelson, City Manager McGuire, 'City Engineer Anderson and City.Attorney Kessel. Mayor Johnson asked everyone- to rise for the pledge of allegi- ance The- first item on the agenda was to consider approval of the Minutes of August 13,'1984 and the list of invoices scheduled for payment on Tuesday, August 21, 1984. i b The following corrections are to be made to the minutes of August 13, 1984. Page 1, Paragraph 9, REWORD Mayor -- Johnson directed City Manager McGuire to forward a G „ letter to the County Coin - missioners expressing the Coun- cil's' desire to see Pete Patchin and Walter. Stock ap- pointed to 'the Committee. + Nbuto a Motion by Busse to approve the minutes as amended and the Invaew invoices as presented, seconded by Scott and upon a,vote taken it was duly passed. n The - next'item'on the agenda was to consider a, public housing R ° agreement with Scott County 'H.R.A. City Manager McGuire comment - " ed on this. sb. City Manager McGuire stated that Mark Nagel,, Executive Director ' from the Scott County.H.R.A. ..Board was present to discuss this x with. the Council. � � Mark Nagel, Executive Director of the `Scott County H.R.A. stated that last February the Council approved a "Public, Housing .. p Cooperation Agreement" with the, Scott County 0:R.A'4 to provide AIAL up to° =2,0 units. of - rental housing for l;ow -to- moderate income ' families.; The U.S.. Department of Housing and Urban. Development " 4 �dec ded. that all applications must 'be,resubmitted whic, neces sitates approval, again of a "Public:Housing Cooperation Agree- ment ". He further stated' that the :`3.R.A." has been notified by � the' bepirtment of Housing and Urban 'Development Ithat they will f allocate' 23 units, .in - our area instead of- the original ib .units the first agreement >,brought before the Council..last ,February. He 'further commented on the agreement. There was a gene, 1 n discussion by Council and Staff. Motion Scott to. authorize the' Mayor .and `City Manager `po ONP „by enter into the "Public Housing Cooperatibn Agreement" with Scott County Ii . R . A , seconded by Thorkelson City'+ Attorney Kesse.l commented on Section 1,;� Subsection c. "Shelter`Rent" Mayor Johnson called the question on the motion and upon a vote taken it was duly passed. The ,next item on the agenda was to discuss a proposal from o Close Assoc for 'Architectural Services. City Manager McGuire reviewed this for the Council. PAGE . 1 N { , r sk c ' # 7 -" MINUTES of the= proceedings of the City Council of the City of Prior Lake in the, County of Scott and State of" Minnesota, _ including all accounts audited by said Council. k : 4 City Manager McGuire stated that federal regulations have recent - ly been changed requiring Revenue ' sharing recipients to make existing public buildings' handicap accessible. This along with . being short on "space now and the needs fnr.the future, make now -, an appropriate time to plan for future expansion of City Hall. City Manager McGuire, then reviewed and commented on the proposal from Close Associates. There was a general discussion by Council and Staff. " Motion by Busse to authorize Close Associates to do the neccs- Eqnvdm sary study for the expansion' of space for City Hall AnA`taat of City loll the amount does not exceed $5000.00, seconded by Scott. -- � ., " Councilmember Schweich "asked if all of this would be completed` a within this budget period.'' . City Manager McGuire stated that it would. Mayor Johnson called the question on the motion and upon vote` rk " ,, a taken it duly passed. r The next item on the agenda was a general discussion on City Committees and Commissions. City Manager McGuire commented on ?" this. r. City Manager McGuire stated that the purpose of this item is Oat: for general discussion on Committees. Some of the items. to of Ommitto p consider' mare; length c, terms for members, number of consecutive terms, - "number of members, and Ex- Officio Members. He briefly f' commented on these items.` Mayor Johnson asked Council for their comments on the items on which City Manager McGuire commented. There was discussion by' Council regarding the various items. It was the concensus of the Council to stay with two year a.� staggered terms f, the various committees; v,that the number of 4 .x cnsecutive -terms be - based on a review process.; that the number of members be limited to 5 on commissions and 9 o committees, �> and that Ex- Officio members be based on a Councilmember volunte- x *king to ,,,) Attend Planning Commission meetings and various staff 'be , assigned' to certain committees. The next item on the agenda was to consider establishing fees; for the Excavation and Filling; Ordinance. city ', ,'.Engineer Anderson reviewed this for the Council. ", y City Engineer Anderson 'stated that the Filling and Excavating' Ordinance was approved by the Council and at! the time of approval no. fee was established. He further stated that a; flat` fee of 50.0 '$ 0 per application would -be recommended: ; There was a general discussion by Council and Staff. t ` 190es fcr, Motion; by Thorkelson' to approve the $50:00 /per application for ` 16otr.a the '.Filling and Excavating Ordinance, seconded by Busse and ' F lYllieg dd upon a vote taken it was ,duly passed.- y The next item on the agenda was to consider a time extension `for , for o Crest Avenue. City Engineer Anderson reviewed this the: , �nr Council. City Engineer Anderson stated that the developer ,was to have Crest. Avenue and Carriage Hill Road graded at the time the project was awarded. The grading is not complete but will "be by September 8, 1984. He further stated that he has received a PAGE 2 ;, ,. ti t i MINUTES 'of the, proceedings of the City Council of the City of c Prior `Lake in the County of Scott and State of ` Minnesota, including: all " accounts audited by said Council. letter stating that the contractor will agree to proceed with c� f ' the contract with no increased cost if an extension in the completion date would be granted from September 15 to November 1, 1984 There was a general discussion by Council and Staff. HcbaWiar for Motion by Schweich to grant an extension to the developer of ° P.mj.83 -2 the Crest Avenue and Carriage Hill Road, Project, 83 -2 until Crest Ave. & November 1, 1984 with the contingency that the developer, agrees Carriage Hill o.<proceed with the contract with" no increase in 'cost, seconded by Scott and upon a vot? taken it was duly passed. ''The next item on the - agenda was to discuss the replacement of t.h.bTZibrary roof. City Engineer Anderson „commented on this. 61 Engineer Anderson stated that Jerry Corrick from OSM was pk sent to comment further on the roof. Mr. +yCorrick discussed the various types` of roofs. He stated that the type of roof that he is suggesting is a` mechanically attached single ; ply membrane roof which is a ..good quality roof, and ti;,at he would recommend- this type very highly. ' i City Manager McGuire read a letter, from the Prior Lake State .Bank regarding repair work to the library, and that the Bank would authorize any type of repair work to the building. ;1 There was further discussion regarding the rubber membrane roof. AeQlax Motion by Thorkelson to approve the specifications for the }`I Ubnwy Rmt replacement of the roof, at the library building as presented, �� seconded by Schweich and upon a vote taken it was, duly passed. Sd@Me Bid Motion by Busse to schedule a bid - opening datd for the library Opeft j roof for September 14, 1984 at 10:00 AM, :seconded by Scott and I' upon a vote` taken it was duly passed. { The next item on the agenda was to consider approval for the ' Monthly, orts for the month of Jul Re I; Y+ P Y • There was discussion regarding the Police Report. � Mayor Johnson directed City Manager McGuire to check with: Police Chief Powell regarding some of the large number of offenses in the Month of July's Police Report. Pblim Motion by Thorkelson to approve the Police Report as submitted, Aepoct seconded by Busse and upon a vote taken it was duly passed. ° ft Caboher' Motion by Busse to approve the Dog Catchers Report as submitted, .Bepat 'seconded by Scott and upon a vote -taken it'was duly passed. ftrQdJvXPwWtMotion by Thorkelson to approve the Building Permit Report as Aepart submitted, seconded by Busse and upon a vote it was duly passed. Firer Mom Motion by Busse to approve the Fire & Rescue :.Report as submitt FAPX t ed� seconded by Thorkelson and upon a vote taken it was duly passed. Mayor Johnson asked if there was any other business that needed,' t ' ” to be taken care of �' Manager McGuire stated that a public hearing regarding City M g Proposed Revenue Sharing Funds should be scheduled at--the same time a's the Budget Public Hearing. The date would be September 4, 1984 at 8 :30 PM. P11GE ' 3 p _ t NIJUTES of the Proceedings of the City Coun - iI of the City of Prior Lake in the County of Scott and State of Minnesota. including all accounts audited by said Council. . . THE FOLLOWING LIST OF INVOICES ANC SCHEDULED FOR PAYMENT ON TUESDAY, AUG. 21, 1984. MISCELLANEOUS DEPT Bankers Life Insurance 3,895.48 Ames Office Supplies Office Supplies 212.62 Lommen, Nelson, Sullivan & Cole Attorney Fees 6,405.29 Creative Graphics Printed Material 478.73 S mtt Rice Telephone Telephone Service 722.27 Northern States Power Co. Electricity 7,513.05 MN Valley Coop. Electricity 983.98 Minnegasco Utilities 163.49 Copy,Duplicating Products Copier Rental & Supplies 247.98 Albinson Machine 'Rental 50.00 Charles Tooker Consultant Planner 650.00 Coast to Coast Misc. Supplies 9.92 Scott County Sheriff Radio Maintenance Contract 562.40 Prior Lake CarQuest Repair Supplies 167.51 C. H. Carpenter Misc. Supplies 395.78 Computoservice Computer Service 10291.85 ti OK'Hardware Misc. Supplies 323.44 GENERAL GDVT Reynolds & Reynolds Check Printing 108.97. Hauser's, Super Valu Misc. Supplies 170. Bob "McAllister = Animal Control 350.00" Chris Doyle Prior Lake Survey Supplies 5,3456 SpottL County HRA Professional Services 992.80 republic Telcom Telephone Service 20 ";35 " s, Star & Tribune Subscription & Ads 446.90 ° prior,Lake American Publishing 1111 .-53 - Valley: Engineering Co. Surveying 900.00, American Linen Building'Maintenance 84.10 City'of Savage Debt Service 2,072.43 „ Greg Schweich Retainer Refund 200.00 ICMA " Conference Fees 363.50" r Mayor `& Council Salaries, 1 Kchael McGuire Car Allowance 275.00: CONTINGENCY Klingberg Bus Co. Charter Service 68.00,, Sam Bloom Metal &.Iron Park Shop 91..00 Monnen' Supply Park-Shop 156.16 ENGINEERING r OSM Engineering 2 Copy Equipment Inc. Blue.line Supplies 67..66 kbliday Station Fuels & Lubricants 48.86 I ! International Office Systems Y Calculator 172.88 PLANNING Minnesote� 4 Plannin 9 Assn. _ Dues 20.00 POLICE: ; Noll!s r Hallmark Shop Photofinishing 23.23 Mahowald Motors Repair Supplies 3.30 R. W. Shaw Repairs 300.00 Eugene Smith Mileage, 30.80 Mahowald Motors Squad Car 8,690.00 FIRE & RLSCUE MN''Dept`. of Health' Fees 28.00 Ring ..Fire Extinguisher Co. Supplies 120.00 Reynolds Welding Supply! Supplies 130.,35 Communication Auditors Repairs 347.45 Malkerson motors Repairs 955.10 F .' . '�Y,ri•�''. s , #a °.'' pGS....;? ' {:kt"{3'.1�..:.'<!ff.'?os'IRYn °++.,.,....ats'zxmaraH*rsma t . x;JSi. O ` MlJt;TES of the Proceedings of the Cit, Council of the City of County Scott State Prior Lake in the of and of Minnesota, including all accounts audited by said Council. PARKS & RECREATION Bob's Sport Shop & Trophies Supplies 80.00` Pepsi- Cola /7 -Up Co. Concession Supplies _430.50 New Prague Lumber Park Supplies 61.65 Schrader Block Co. Park Supplies 24.50 Valley Sports Park Supplies , 57.85 Prior Lake Aggregate Park Supplies, 28.80 NW Bell Telephone Co. Telephone Service 56..25 Shakopee Public Utilities Utilities 22.77, Harolds Repair Repairs 12.95- , ' Valley ;Tire -& Auto Service Vehicle,Repairs .155.96. y McKinley Sewer Service Park Repairs ,65.00" Hennepin.County Park Reserve Park Programs 1,000.00 Lori Johnson Park Program Refund 23.00 N.L.-Johnson Park Program Refund 23.00: Sandy Grazzini Park PRogram Refund ?..5.0 Medicine Lake Tours Park Program 39.00: Red Owl Foods Park Program Supplies 16.04 a Snyder Drug Park Program Supplies 1.19 Old Log Theater Park Program' 366.00> Kokesh Athletic Park Program Supplies 194.10 John Clay Salary 125.00, Barb Kley Liz Mee Salary 162.88 Salary" 20,00' iff.Hennen Triarco Refund _ 25, 00 Park Supplies 128.14. STREET 3ordink,Tru Value Hardware Supplies 42.65 i O_L. Shiely Co. Sand &Gravel 21x..31 W, Mueller & Sons Bituminous 457:64' St,, Regis ,Corp: Snow Fence "� 312.00 R4ffridge -aoti son Co. Small Tools & Equipment, E Ziegler Tire Service Repairs 113.41 SEWER Elk River Concrete Products Repair Supplies 200.00 Metropolitan Wast Comm. Installment 23 204.01 t r Metropolitan WasteNControl Comm. SAC Charges 5,890..50 µ WATER 'Water Products Co. \, Todd Chevrolet Water Meter Repairs `+ '136.05. 43.82 Serco Lab Analysis 24.00 PRIOR.LAKE CONSTRUCTION _FUNL), Lop"n, Nelson, Sullivan & Cole Attorney Fees b6.00 EQUIPMENT CERTIFICATES: t or Lake arquest Supplies 235.00: ; DEBT SERVICE: rwestBanTc of Mpls. Debt Service 41,511.50 13t Bank St. Paul Reyistratlon Fees 150.15 CAPITAL 'FIRE FUND Johnson Painting Frehall Painting 5,600.00 C -& L Masonry Fircha�ll- Repiace step 100.00 Gopher Fence Firehal\14ai1 Installation 30.00 S. J. Wacker Co. Firehall\Taping, 45.0.00 Wenzel Mechanical Lakeville Linoleum FirehallPlumbing Firehall-1 869.73 1,925.00 Busse Electric Firehall- Wtring 2,125.00 Heat n Cool Firehall - -Air conditioning 2,580.44 SEWER &.'WATER FUND: a e e ss Refund 649.74 11 P ARKS & RECREATI Bob's Sport Shop &Trophies < 'Supplies 80.00 Pep3i- Cola /7 -Up Co. Concession Supplies. 430.50 New Prague Lumber Park Supplies 61.65 Schrader Block Co. Park Supplies 24.50` Valley 'Sports Park Supplies 57.85' Pr Lakel Aggregate Park Supplies 28.80 NW Bell. Telephone Co. Telephone Service 56.25_ Shakopee Public Utilities Utilities 22.77 'Harolds Repair Repairs 12.,95 Valley Tire do Auto Service Vehicle Repairs, 155.96 McKinley Sewer Service Park - Repairs 65.00' " Hennepin County Park Reserve Park Programs 1 } Lori'Johnson Park Program Refund 23.00 c ,! N.L. Johnson Park Program Refund 23.00, Sandy Grazzini Park PRogram Refund ` Medicine Lake Tours Park Program - 39.00 'Red Owl Foods Park'Program Supplies 76,04« Snyder Drug Park Program Supplies 1.19, Old Log Theater Park Program 366.00 Kokesh Athletic Park Program Supplies 194.10 �' John Clay{r Salary 125.00 `� Barb KleyS Salary 162.88 � Liz Nee 1 Salary,20.00 Deft' Henne'n Triarco Refund,- 25. Park Program Supplies 128.04 STREET � Y, Jordan Tru Value Hardware Supplies 42.65 f 3 L. Shiely Co. Sand do Gravel 218.31 AilAueller & Sons Bituminous 457.68 t� ' t St. Regi'3 Corp. Snow Fence 3} �t � Ruffridge- Johnson Co. Small Tools do Equipment �F *.14 Zt,egler. Tire Service ,, Repairs' $r{ J , SEWER t Elk River Concrete Products Repair Supplies 200.00 ; *- - Netropolitani Waste 'Control Comm. Installment 23,204.01 Metropolitan Waste Control Comm. SAC Charges 5.,.890.50 a ! 'WATER Water Products Co. Water Meter 136.05'i Todd Chevrolet Repairs _ 43.82 Serco Lab Analysis '24.00 PRIOR LAKE CONSTRUCTION FUND Lommen, Nelson, Sullivan do Cole Attorney Fees 66.00 EQUIPMENT CERTIFICATES: „. Pr or Lake. Uarqubst I Supplies 235.00 DEBT SERVICE: t rwest 1%nk of Mpls. (G Debt Service 41 lst Bank St. Paul I; Registration Fees 150.15 p CAPITAL FIRE FUND: i l o nson Painting Firehall Painting 5,600.00 C` & L. Masonry ;�, Firehall - Replace step 100.00 Gopher Fence Firehall -Rail Installation 5.0.00 S. 3. Wacker Co. �` Firehall- Taping 45,0.00 Wenzel Mechanical Firehall - Plumbing 869.73 Lakeville Linoleum Firehall- Flooring 1 Busse Electric' �� Firehall- Wiring 2,125.00 Heat n Cool 1C Firehall -Air conditioning 2,580..44 §° I SEWERS WA FUND: I a e t' t133 � Refund- " 649.74 r 4