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HomeMy WebLinkAbout10E - SMSC Agreement CITY COUNCIL AGENDA REPORT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 June 21, 2004 Frank Boyles, City Manager AGENDA ITEM: CONSIDER APPROVAL OF A REPORT RECOMMENDING THE PREPARATION OF AN INTERGOVERNMENTAL COOPERATIVE AGREEMENT WITH THE SHAKOPEE MDEWANKATON SIOUX COMMUNITY (SMSC) DISCUSSION: History: The City and SMSC have a long and successful history of intergovernmental cooperation. A few examples include joint purchase of equipment, equipment sharing, donations to the police and fire departments, joint fire service delivery, water system interconnection and so much more. In the last few months the Mayor, Chairman Crooks, Tribal Administrator Rudnicki and I have devoted considerable time discussing the needs of Prior Lake and SMSC and how those needs might be fulfilled through intergovernmental cooperation. In the case of Prior Lake we have identified the need for additional community playfields. In 1997, as part of the Park and Library referendum, we were to purchase 80 acres for community playfield development. Since only 40 acres were purchased, there was a deficit of 40 acres seven years ago. The current Comprehensive Park and Trail Plan confirms the need for additional community playfields. The need is even greater considering that we will be annexing an additional 3,000 acres over the next 20 years. This additional property alone could add an additional 10,000-15,000 residents to the community. Our current 20,000 population will double to 40,000 or more adding a considerable need for additional community playfields. We are already seeing manifestations of this population growth as Prior Lake Athletics for Youth (PLAY) report that their softball registrations have increased a dramatic 200/0 in the last year and that field availability is declining accordingly. The SMSC has a need to convert property they already own in fee title to trust. This is important to them as they are running out of property for their tribal members for homestead purposes. Annually they require 12 to 18 new lots for this purpose. The Bureau of Indian Affairs (BIA) Js responsible for approving application to place land into trust. One of their considerations is the impact that trust status will have on adjacent government agencies. In conjunction with Shakopee and Scott County, we have expressed concern about previous applications with respect to the justification for placing the land in trust and the amount of land to be placed in trust. Through our recent discussions we better understand the need' for the land, which in the case of the former Tesmer parcel, will provide for residential lots and in the case of the former Dolan property will provide a parking lot for the golf www.cityofpriorlake.com 1:\CQUNCIL\AGNRPTS\2004\SMSC <%<6hl'~~~7~2~ac/ Fax 952.447.4245 course scheduled to be completed in 2005 together with other uses. The property proposed to be placed in trust is more modest at 186 acres rather than the originally contemplated 800 acres. Current Circumstances: As a result of our ongoing meetings, we have outlined how the City and the SMSC could help one another meet their needs through intergovernmental cooperation. The proposed cooperation would be memorialized in an intergovernmental agreement. The essential elements of the intergovernmental agreement would facilitate the designation of Trust status for three parcels of land totaling 186 acres. Once all three properties are placed into trust, a portion of the Tesmer property would be received by the city via a long term lease for the park. The SMSC would develop the park and playfields including irrigation and lights, access road and drainage facilities. The park amenities would include six adult softball fields, trails, storm water facilities, concession/restroom building, parking lot and access road. All costs would be borne by SMSC. ISSUES: There are various issues raised by this proposal: 1. Desiqnation of Trust Land: The city has for some years maintained that it is not opposed to land being placed into trust if there is a demonstrated need and the amount of property to be placed into trust is considered appropriate. The SMSC indicates that the remainder of the Tessmer property is to be used for residential housing (approximately 30 lots) and that development of this property for this purpose will begin immediately. The SMSC report that their inventory of trust land for housing purposes is low and they have a need for 12 to 18 lots each year. The Dolan property will be used primarily for a large parking lot to serve the golf course which is under construction now and scheduled to be open in 2005. 2. Use of the Land: The City's Park and Trail Plan has projected that with the City's growth additional play fields will be needed. This is especially true with the additional 3,000 acre annexation area. All or a portion of those properties would be devoted to softball/baseball and soccer/football depending upon future needs. At present, the City has two softball/baseball fields (Ryan and Ponds). Only Ryan is devoted to youth. The Ponds hosts a large number of adult leagues. Since the fields are not sized properly for adult use and because our objective is to separate youth from adult, the new playfield would be devoted to six adult size softball fields. These adult facilities will have better access to major roadways (CSAH 82) and are available to many SMSC business enterprises. 3. Future Amenities: The City would be responsible for the addition of any future amenities on this site. For example, we typically add a play structure to playfields. We also construct picnic facilities and gazebos. 4. Operation and Maintenance: The City will be fully responsible for the ongoing costs of maintaining and operating the facility. Programming this park will be primarily week nights and weekends. Therefore, the park serves as a neighborhood park during non-programmed times. Both parties understand that the SMSC may want to program the park for a tournament in conjunction with the annual Pow Wow, for example. We would work together to assure this is possible. 1:\COUNCIL\AGNRPTS\2004\SMSC coOP AGREEMENT. DOC AL TERNATIVES: RECOMMENDED MOTION: 5. Other Issues: Numerous additional issues would be addressed by the intergovernmental agreement. Naming rights and park hours are two such 16200 Ea~bea01t~9\vemmrS3implicity sake, we would seek to apply the same City Prior LakEr,~D1olt~t&'A:lbiS park that applies to similar facilities within the City. Conclusion: The SMSC General Council has already delegated the Tribal Council and staff the responsibility to finalize and approve an intergovernmental agreement with the City. This proposal is an outstanding example of intergovernmental cooperation. All parties are benefited by the proposal. This is the kind of project which the 2020 Vision and Strategic Plan encourages the City to undertake. In fact the Vision clearly identifies the SMSC as part of the Prior Lake community. Accordingly, it is appropriate for the City and SMSC to work in partnership to address their own needs and the needs of one another. (1) Direct the staff to work with the SfylSC to prepare an Intergovernmental Cooperative Agreement which will implement this proposal. (2) Take no action and request additional information. Alternative (1). Once an intergovernmental cooperative agreement has been negotiated, it would be considered by the Tribal Council and the City Council for final approval. www.cityofpriorlake.com 1:\CQUNCIL\AGNRPTS\2004\SMSC ~<6he~~~7:42~8C/ Fax 952.447.4245