HomeMy WebLinkAbout5H Refuse and Recycling Contract ti
4646 Dakota Street SE
Prior Lake, MN 55372
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CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 10, 2014
AGENDA #: 5H
PREPARED BY: KATY GEHLER, PUBLIC WORK DIRECTOR
PRESENTED BY: KATY GEHLER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES
AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE
THE CITY'S STANDARDIZED CONTRACT FOR REFUSE AND
RECYCLING PICKUP AND DISPOSAL.
DISCUSSION: Introduction
The purpose of this agenda item is to seek City Council authorization to
enter into the City's Standardized Contract with Buckingham Companies
for refuse and recycling pick up and disposal at City Hall, Fire Station #1,
Fire Station #2, Police Station, Library, Maintenance Center, Sand Point
Beach Park, The Ponds Athletic Complex and Ryan Athletic Complex
History
The City's Refuse and Recycling Contract with Buckingham Companies
will expire on March 31, 2014. Historically the City has contracted for
refuse service for City Hall, the fire stations, Police Station, Library, and the
Maintenance Center. In addition service is provided to the two largest
athletic complexes, The Ponds and Ryan.
Current Circumstances
In accordance with City Purchasing Policy, City Staff has solicited quotes
for refuse and recycling pickup and disposal for the period April 1, 2014 —
December 31, 2016. The City received one quote from Buckingham
Companies on Friday, January 31, 2014. The quotes represent a 1%
increase in fees based on our typical disposal.
Dick's Sanitation declined to submit a quote at this time due to their current
work Toad.
Maintenance Annual
Facilities Center Parks Total
2014 (9 -mo) $2,790.00 $10,386.00 $975.00 $14,151.00
2015 (12 -mo) $3,831.60 $13,286.00 $1,004.25 $18,121.85
2016 (12 -mo) $3,831.60 $13,546.00 $1,004.25 $18,381.85
TOTAL CONTRACT $50,654.70
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
Conclusion
Based on the quotes received, City Staff recommends that the City execute
a contract with Buckingham Companies for the period April 1, 2014 —
December 31, 2016.
ISSUES: The frequency of pick up is based upon our seasonal experience. While
volumes can be great during the "outdoor months' they are comparatively
minor in the winter. The bids reflect this fact.
Recycling is included as part of the bid. While we have separately labeled
bins in the park, the labels are not always followed by patrons. The
separation facility which is part of the Buckingham Building helps facilitate
more aggressive recycling.
Buckingham has served the city in the last three years and we have been
pleased with both the price and service quality.
FINANCIAL The budgeted amount for refuse for 2014 is $17,518 as compared to the
IMPACT: $14,151 quoted. This does not include hazardous waste costs and tire
recycling costs which are budgeted out of the central garage.
ALTERNATIVES: 1. Approve a resolution accepting quotes and authorizing the execution of
the City's Standardized Contract with Buckingham Companies for
refuse and recycling pickup and disposal.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with
direction.
RECOMMENDED 1. Alternative #1
MOTION:
O� PRIo4
4646 Dakota Street SE
41 i rq sO Prior Lake, MN 55372
RESOLUTION 14 -xxx
A RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE
THE CITY'S STANDARDIZED CONTRACT FOR REFUSE AND RECYCLING PICKUP AND DISPOSAL.
Motion By: Second By:
WHEREAS, The City's refuse and recycling pickup and disposal contract with Buckingham has expired and
a new agreement to provide service for City buildings and facilities is required; and
WHEREAS, Staff solicited and received quotes for refuse and recycling pickup and disposal services for
the period April 1, 2014 — December 31, 2016; and
WHEREAS, One quote was received for refuse and recycling pickup and disposal and is tabulated below:
Maintenance Annual
Facilities Center Parks Total
2014 (9 -mo) $2,790.00 $10,386.00 $975.00 $14,151.00
2015 (12 -mo) $3,831.60 $13,286.00 $1,004.25 $18,121.85
2016 (12 -mo) $3,831.60 $13,546.00 $1,004.25 $18,381.85
TOTAL CONTRACT $50,654.70
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council awards the contract to provide refuse and recycling pickup and disposal to
Buckingham Companies.
3. The Mayor and the City Manager are authorized to execute the City's Standardized Contract with
Buckingham Companies for refuse and recycling pickup and disposal services for the rates submitted
in an amount estimated to be $50,655 for the period April 1, 2014 — December 31, 2016.
4. The funding source will be the respective Refuse Disposal accounts for each facility.
PASSED AND ADOPTED THIS 10th DAY OF FEBRUARY 2014.
YES NO
Hedberg Hedberg
Keeney Keeney
McGuire McGuire
Morton Morton
Soukup Soukup
Frank Boyles, City Manager