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HomeMy WebLinkAbout5J Approving Plans/Specs for Carriages Hills Pkway 14-002 o P � � u 4646 Dakota Street SE 44 NNEso Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: FEBRUARY 24, 2014 AGENDA #: 5J PREPARED BY: LARRY POPPLER, CITY ENGINEER/INSPECTIONS DIRECTOR PRESENTER: LARRY POPPLER AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE CARRIAGE HILLS PARKWAY, CARRIAGE HILL ROAD AND CREST AVENUE REHABILITATION PROJECT (CITY PROJECT #14- 002) DISCUSSION: Introduction The purpose of this agenda item is to seek approval from the City Council for the plans and specifications and authorize advertisement for bids for the rehabilitation of Carriage Hills Parkway, Carriage Hill Road, and Crest Avenue. History Each year the City rehabilitates street segments that are scheduled for rehabilitation as part of its Capital Improvement Program (CIP). The City uses the Capital Improvement Program and its Pavement Management Program to plan for infrastructure improvements and the financing for capital improvements. Carriage Hills Parkway and Crest Avenue /Carriage Hill Road are major collector streets located within the City. Both road segments are experiencing pavement degradation that is no longer cost effective to repair. On October 7th, 2013, the City entered into a professional services contract with WSB & Associates for design services related to these projects At the January 13th, 2014 work session, the City Council provided direction on the design elements for the project. WSB & Associates have been working diligently since the work session to finalize the plans. Current Circumstances Pavement rehabilitation involves the complete removal of the pavement, spot concrete curb and gutter repairs, partial subgrade correction, and repaving. Per the City's Transportation Plan, Carriage Hill Road will ultimately connect with Carriage Hills Parkway which is located to the west and currently has access from County Road 21. These two roadway segments are currently configured differently. Carriage Hills Parkway is a two lane divided roadway with a center median and Carriage Hill Road is a four lane undivided roadway. Although these roadways are major collectors, traffic volumes do not warrant a need for a four lane roadway. The design will provide for a two lane divided roadway with a center median to match Carriage Hills Parkway. However, there is a portion of Carriage Hill Road that includes a number of homes with driveways directly accessing the roadway. Center medians in this location would restrict access to those driveways. To accommodate these driveways, the current design includes a center two -way left-turn lane in this location rather than medians. This design will provide full access to all of the existing driveways. Drawings showing the proposed design of these streets can be found on the City of Prior Lake website at www.cityofpriorlake.com The proposed improvements will not impact the posted speed limit. The new configuration for Crest Avenue will also continue to provide on street parking along the east side of the roadway. The new roadway design will include 20+ parking stalls. At this point the project design is complete and it is appropriate to seek City Council authority to advertise for bids. A copy of the plans is available in the Engineering Department for review. Once the bids are received, City Staff will present the bids to the City Council for award. If the bids received are higher than expected, the City Council can elect not to move forward with awarding a contract. ISSUES: The use of concrete for these streets was evaluated. Unfortunately on this project, the cost of concrete was estimated at over one million dollars more than the use of bituminous over the life cycle of the pavement. As a result, the bidding of the project will be for asphalt pavement only. FINANCIAL The table below shows the funding of this project as identified in the Capital IMPACT: Improvement Program: Tax Levy $2,150,000 MSA $150,000 Sewer Fund $50,000 Water Fund $100,000 Project Total Cost $2,450,000 This project will be funded entirely through City funds. No assessments are proposed with this project. ALTERNATIVES: The alternatives are as follows: 1. Approve Resolution 14 -XX approving plans and specifications and authorizing advertisement for bids for the Carriage Hills Parkway, Carriage Hill Road, and Crest Avenue Street Rehabilitation Project #14- 002. 2. Deny this item for a specific reason and provide staff with direction. 3. Defer this item until a future date. RECOMMENDED Alternative #1 MOTION: 2 l'1119 U 4646 Dakota Street SE 'tINNESOO Prior Lake, MN 55372 RESOLUTION 14 -xxx A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR CARRIAGE HILLS PARKWAY, CARRIAGE HILL ROAD, AND CREST AVENUE REHABILITATION PROJECT #14 -002 FOR THE CITY OF PRIOR LAKE, MINNESOTA Motion By: Second By: WHEREAS, The City Engineer has prepared plans and specifications for the Carriage Hills Parkway, Carriage Hill Road, and Crest Avenue Rehabilitation Project (Project #14 -002), NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The plans and specifications for the Carriage Hills Parkway, Carriage Hill Road, and Crest Avenue Rehabilitation Project #14 -002, a copy of which is attached hereto and incorporated by reference herein, are hereby approved. 3. The City Manager shall prepare and cause to be inserted in the official newspaper of the City and in the Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published not less than 21 days prior to the bid opening, shall specify the work to be done, and shall state that the bids will be received by the City Manager at which time the bids will be publicly opened at City Hall at 4646 Dakota Street SE by the City Engineer. No bids will be considered unless sealed and filed with the City Manager and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake in the amount of five (5) percent of the amount of such bid. 4. The City reserves the right to reject any and all bids for any reason as determined solely by the City Council. PASSED AND ADOPTED THIS 24TH DAY OF FEBRUARY, 2014. YES NO Hedberg Hedberg Keeney Keeney McGuire McGuire Morton Morton Soukup Soukup Frank Boyles, City Manager