Loading...
HomeMy WebLinkAbout4 - Draft Meeting Minutes of Feb 24 2014 Consider Approval of a Resolution Approving a Preliminary Plat to be Known as Godsons Way. Community & Economic Development Director Rogness reviewed the particulars of the proposed plat consistent with the staff report. MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE RESOLUTION 14 -037 APPROVING A PRE- LIMINARY PLAT TO BE KNOWN AS GODSONS WAY. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. Morton was absent. The motion carried. ITEMS REMOVED FROM CONSENT AGENDA: NONE OTHER BUSINESS Snow Maintenance Update Gehler: Advised that to date the City has had 25 plowing events which is 2 times what they would expect in a normal year; used 1200 tons of salt (700 -800 tons being normal); and have worked 72 of the last 84 calendar days. The temperatures have been so cold that the slurry mixes and even rock salt have only a limited impact and so ice remains on most lightly travelled streets. It has been a difficult season on many fronts. Further advised that there have been 10 water main repairs required this season and that staff is seeing a frost line as deep as 7 feet which approaches the depth of water pipes. 5 feet is normal. Staff has also helped 20 -25 prop- erty owners with frozen services. ADJOURNMENT With no further business brought before the Council, a motion to adjourn was made by MCQUIRE and second- ed by KEENEY. The motion carried and the meeting adjourned at 7:40p.m. Frank Boyles, City Manager DRAFT 02 10 14 City Council Meeting Minutes 4 Powers Agreement (JPA) for Roadway Maintenance Services, the Expenditure of $130,000 for Street Maintenance Services, and Authorizing the Mayor and City Manager to Execute Said Agree- ment on behalf of the City. J. Consider Approval of Resolution 14 -032 Approving Plans and Specifications and Authorizing Ad- vertisement for Bids for the Carriage Hills Parkway, Carriage Hill Road and Crest Avenue Rehabili- tation Project (City Project 14 -002) K. Consider Approval of Resolution 14-033 Approving Plans and Specifications and Authorizing Ad- vertisement for Bids for the Maplewood Street Improvement Project (City Project 14 -012) L. Consider Approval of Resolution 14 -034 Approving Amendment No. 1 to the Development Contrac for Eagle Creek Estates. MOTION BY MCGUIRE, SECOND BY SOUKUP TO APPROVE THE CONSENT AGENDA AS PROPOSED. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. Morton was absent. The motion carried. PRESENTATIONS: No presentation items were scheduled. PUBLIC HEARINGS No public hearings were scheduled. OLD BUSINESS Consider Approval of a Resolution Approving a Comprehensive Financial Management Policy Amend- ment. Finance Director Erickson reviewed the proposed amendment to the Comprehensive Financial Management Policy consistent with the staff report and as previously discussed with the City Council in a workshop. MOTION BY MCGUIRE, SECOND BY SOUKUP, TO APPROVE RESOLUTION 14-035 APPROVING THE COMPREHENSIVE FINANCIAL MANAGEMENT POLICY AMENDMENTS. Hedberg: Commented that his perspective is that the proposed goal under Section VI, number 3, should change from comparing to other cities to comparison on a broader scale. Suggested that the metric should be to demonstrate an improved ranking over time when compared to a broader group of similar cities. Believed this approach would be a better comparison and take into account that other Scott County cities might be making individual policy decisions that might alter property tax rate comparisons within the County. Erickson: Replied that she would see no issue with a broader comparison group. Did advise that the compar- ison of tax rate versus the City's overall ranking was intentional. Keeney: Agreed to the broader comparison group. Suggested that a more specific goal be defined. Hedberg: Suggested that the City's ranking for tax rate as compared to all metro cities improves to certain benchmarks over time. Keeney: Believed the goal needs to be more specific and suggested a range. MOTION BY HEDBERG, SECOND BY MCGUIRE TO AMEND THE ORIGINAL MOTION TO MODIFY SEC- TION VI, NUMBER THREE OF THE COMPREHENSIVE FINANCIAL MANAGEMENT POLICY TO SPECIFY DRAFT 02 10 14 City Council Meeting Minutes 2 THAT THE CITY'S RANKING FOR TAX RATE AS COMPARED TO OTHER MINNESOTA METRO CITIES SHOW IMPROVEMENT EVERY 3 -TO -5 YEARS. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. Morton was absent. The motion carried. VOTE ON ORIGINAL MOTION AS AMENDED: Ayes by Hedberg, Keeney, McGuire and Soukup. Morton was absent. The motion carried. NEW BUSINESS Consider Approval of a Resolution Authorizing a Pension Increase for the Prior Lake Fire Department Firefighters Relief and Pension Association. Assistant City Manager Meyer provided a brief overview consistent with the staff report, advising that the proposal is to increase the annual pension from $6,500 /year of service to $6,800 /year of service, and that both the fire department membership and the Pension Board recommended approval. MOTION BY MCGUIRE, SECOND BY KEENEY TO APPROVE RESOLUTION 14 -036 AUTHORING A PEN- SION INCREASE FOR THE PRIOR LAKE FIRE DEPARTMENT FIREFIGHTERS RELIEF AND PENSION ASSOCIATION, Hedberg: Commented that he was a member of the Relief and Pension Association Board of Trustees and participated in the compensation evaluation. Discussed that the Pension had not been increased since 2008, and that the Pension Fund was now 115.4% funded. Further discussed the importance of appropriate compen- sation for recruitment and retention of paid - per -call firefighters. Keeney: Supports a more modest increase than maybe happened in the past. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. Morton was absent. The motion carried. Consider Approval of an Employment Agreement with the City Manager Through 2014. Assistant City Manager Meyer reported that this item is a result of the direction provided to staff following the Executive Session in which the City Council conducted an oral evaluation with the City Manager. Other than housekeeping items, the contract proposes a 2.5% adjustment to base wages which results in a 2.11% in- crease to base salary inclusive of longevity pay. MOTION BY SOUKUP, SECOND BY MCGUIRE, TO APPROVE AN EMPLOYMENT AGREEMENT WITH THE CITY MANAGER THROUGH 2014. Keeney: Asked about vacation buy down provisions. Meyer: Advised that the contract reflects the adjusted amount, and that the City Manager has been buying out between 100 -150 hours per year over the last several years. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. Morton was absent. The motion carried. DRAFT 02 10 14 City Council Meeting Minutes 3 Consider Approval of a Resolution Approving a Preliminary Plat to be Known as Godsons Way. Community & Economic Development Director Rogness reviewed the particulars of the proposed plat consistent with the staff report. MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE RESOLUTION 14 -037 APPROVING A PRE- LIMINARY PLAT TO BE KNOWN AS GODSONS WAY. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. Morton was absent. The motion carried. ITEMS REMOVED FROM CONSENT AGENDA: NONE OTHER BUSINESS Snow Maintenance Update Gehler: Advised that to date the City has had 25 plowing events which is 2 times what they would expect in a normal year; used 1200 tons of salt (700 -800 tons being normal); and have worked 72 of the last 84 calendar days. The temperatures have been so cold that the slurry mixes and even rock salt have only a limited impact and so ice remains on most lightly travelled streets. It has been a difficult season on many fronts. Further advised that there have been 10 water main repairs required this season and that staff is seeing a frost line as deep as 7 feet which approaches the depth of water pipes. 5 feet is normal. Staff has also helped 20 -25 prop- erty owners with frozen services. ADJOURNMENT With no further business brought before the Council, a motion to adjourn was made by MCGUIRE and second- ed by KEENEY. The motion carried and the meeting adjourned at 7:40p.m. Frank Boyles, City Manager DRAFT 02 10 14 City Council Meeting Minutes 4