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16200 Eagle C~~~!t~~~ fPUNCIL MEETING AGENDA
Prior Lake, MN 55372-1714
July 19, 2004
7:00 P.M.
Fire Station No.1
i :30pm prior to the
on the following topics.
PlalilMeeting feedback
OP&n to th& public.
1. CALL TO ORDER and PLEDGE OF ALLEGIANCE: 7:00 p.m.
2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address
concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to
beconsidere.das part of the Council's regular agenda may not be addressed at the Public Forum.
Topics of discussion are also restricted to City governmental topics rather than private or political
agendas. The CitYCounciiwiII noHakelormal action on issues presented during the Public Forum.
3. APPROVAL OF AGENDA:
4. CONSIDER APPROVAL OF JUNE 21, 211114 MEETING MINUTES:
5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non
Controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or
member of the public specifically requests that an item on the Consent Agenda be removed and
considered separately. Items on the Consent Agenda are considered under one motion, second and
a roll call vote. Any item removed from the "Consent Agenda" shall be placed on the City Council
Agenda as a separate category.
Consider Approval of Invoices to be Paid.
Consider Approval of Building Permit Report for June and the 1st Half of 2004.
Consider Approval of 2nd Quarter Fire Report and the Monthly Report for June
Consider Approval of Treasurer's Report.
Consider Approval of 2004 Second Quarter Investment Report.
Consider Approval of 2004 Second Quarter Budget Summary Report and General Fund Overview.
Consider Approval of a Resolution Initiating the Vacation of a Drainage and Utility Easement Located
on Property at 16407 Northwood Road.
Consider Approval of a Temporary Liquor License for the Prior Lake Chamber of Commerce for
Lakefront Days.
Consider Approval of a Resolution Approving the Final Planned Unit Development Plan and PUD
Development Contract and Approval of a Resolution Approving the Final Plat and Development
Contract for Heritage Landing.
Consider Approval of a Resolution Ordering Preparation of a Feasibility Report for the 2005
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Reconstruction Improvement Project.
K) Consider Approval of Revisions to the Naming Policy.
L) Consider Approval of a Resolution Authorizing the Expenditure of $4000 for the Preparation of a
Program and Business Plan for the Proposed Public Safety Joint Training Facility.
M) Consider Approval of Animal Warden Monthly Report for June.
6. ITEMS REMOVED FROM CONSENT AGENDA:
7. PUBlIC HEARINGS:
A) Consider Approval of an Appeal of the Planning Commission Denial of a Variance for the Creation of
Two Lots in the R-1 SD Zoning District (Ramsey).
B) Consider Approval of an Appeal of the Planning Commission Decision to Require Pavement on a
Seasonal Off-Site Accessory Parking Lot for Captain Jacks Restaurant.
C) Consider Approval of an Ordinance Annexing 3 Acres of Property Located in Section 10, Spring
Lake Township, pursuant to Minnesota Statutes 414.0333 (Brown).
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PRESENTATIONS:
Introduction of Planning Coordinator Danette Moore.
Lakefront Days (Chris Mahowald, Chamber Vice President))
Progress on Jeffer's Pond Development
OLD BUSINESS:
Consider Approval of a Resolution Approving the Preliminary Design I Alignment for Improvement of
CSAH 12 from TH13 to CSAH 17.
Consider Approval of Report Concerning Topsoil Requirements, Landscaping, Sodding, Weed
Control, Erosion Control and Drainage Issues on New Lots.
Consider Approval of a Resolution Approving Change Order #1 for Additional Street Overlays to be
Added to the 2004 Park Trails and Street Overlay Project.
NEW BUSINESS:
Consider Approval of a Resolution Approving the Advertisement for Bid for the Well 4 Pumphouse
Rehabilitation.
Consider Approval of a Report from the Police Station I City Hall Project Subcommittee.
OTHER BUSINESS/COUNCILMEMBER REPORTS:
ADJOURNMENT
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
REGULAR COUNCIL MEETING MINUTES
June 21, 2004
CALL TO ORDER AND PLEDGE OF ALLEGIANCE:
Present were Mayor Haugen, Councilmembers Petersen, Zieska, and LeMair, City Manager Boyles, City Attorney Schmitt,
Community Development Director Rye, Planner Kirchoff, Public Works Director Osmundson, City Engineer Albrecht,
Communications Coordinator Oster, and Administrative Assistant Meyer. Council member Blomberg was not in attendance.
PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City
Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the
Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to
City governmental topics rather than private or political agendas. The City Council will not take formal action on
issues presented during the Public Forum.
Bovles: Reviewed the procedure for the public forum.
No persons were present to address the Council.
APPROVAl OF AGENDA:
Zieska: Requested adding an item under Councilmember reports.
Haullen: Requested adding a presentation item under presentations regarding the Boone, Iowa I Prior Lake annual youth
baseball tourney.
Bovles: Requested addition of an item under New Business to consider directing staff to work with the SMSC on a
cooperative agreement.
MOTION BY PETERSEN, SECOND BY LEMAIR, TO APPROVE THE AGENDA AS AMENDED.
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried.
APPROVAL OF MEETING MINUTES
MOTION BY LEMAIR, SECOND BY PETERSEN, TO APPROVE THE JUNE 7, 2004 REGULAR MEETING MINUTES AS
SUBMITTED.
VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried.
CONSENT AGENDA:
(A) Consider Approval of Invoices to be Paid.
(B) Consider Approval of Treasurer's Report.
(C) Consider Approval of Building Permit Report.
(D) Consider Approval of Animal Control Report.
(E) Consider Approval of Monthly Fire Call Report.
(F) Consider Approval of Refuse Haulers Permit Renewals for 2004-2005.
(G) Consider Approval of Resolution 04-104 Approving 2004-2005 Liquor License Renewals.
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Phone 952.447.4230 / Fax 952.447.4245
City Council Meeting Minutes
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June 21, 2004
(H) Consider Approval of Resolution 04.105 Approving the Final Plat and Authorizing Execution of the City's Standard
Development Contract for Sterling South 2nd Addition.
(I) Consider Approval of a Recommended Name for the Erie Avenue Rain Garden Park from the Naming Committee.
(J) Consider Approval of Resolution 114.106 Amending the Legal Descriptions for the Orderly Annexation Agreement
between the City of Prior Lake and Spring Lake Township.
(K) Consider Approval of a Temporary License Premise Extension for Fong's Chinese Cuisine.
(L) Consider Approval of Massage Therapy License for (1) Chrystal Rae Pabst, (2) Parpriorn Chakkapark, (3) Abigail
Mastin.
Bovles: Reviewed the items contained on the consent agenda.
MOTION BY PETERSEN, SECOND BY ZIESKA, TO APPROVE THE CONSENT AGENDA AS AMENDED.
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA: NONE.
PUBliC HEARINGS:
Public Hearing to Consider Approval of a Resolution Vacating the Drainage and Utility Easements Located on
Outlot 0, The Wilds, and on Lot 89, Block 1, Sterling South at the Wilds.
Kansier: Reviewed the agenda item in connection with the staff report.
Mayor Haugen opened the publiC hearing.
No persons approached to address the Council on this item.
John Bachelor (2711 Wilds Lane NW): Asked for an explanation of what is included in a blanket easement and how that
affects landscaping.
Kansier: Explained that the blanket drainage and utility easement was put in place over the lots until the lots were
reconfigured as part of the plat for Sterling South 2od. New drainage and utility easements will be required as part of the
approval of the final plat for Sterling South 2od. No landscaping is required on the blanket drainage and utility easement, but
will be required when the lots are developed.
Robert Wehage (14981 Summit Circfe): Commented that the unbuildable lots create an unsightly area as well as drainage
issues within the development. Asked the developer to get the Sterling South development finished before fast-tracking the
next stage of the project.
MOTION BY ZIESKA, SECOND BY LEMAIR, TO CLOSE THE PUBLIC HEARING.
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
Albrecht: Advised that staff did receive a letter from Mr. Wehage and there are two issues: existing vacant lots that do not
have good cover or sod; and the removal of a silt fence. Both of these issues are a result of construction in the area and fall
under the City's building code enforcement. Staff intends to proceed to work with the developer, homeowner's association
and private homeowners to resolve these issues.
Petersen: Did not see any reason to hoid up the vacation and is glad to see the staff working to resolve the remaining
issues. Supported the recommendation.
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June 21, 2004
Zieska: Agreed.
leMair: Agreed, but also understood the concerns of the homeowners in the area. Urged staff to help the neighborhood
resolve the issues.
Hauaen: Asked how long the developer has to sod the yard.
Kansier: Advised that staff is fiexible to a point because a sodding is dependent upon when the structure is substantially
finished.
HauQen: Also shared that budget conversations have included discussions on the City's ability to address code
enforcement issues in a more timely matter.
MOTION BY PETERSEN, SECOND BY LEMAIR, TO APPROVE RESOLUTION 04.107 VACATING THE DRAINAGE AND
UTILITY EASEMENTS LOCATED ON OUTLOT 0, THE WILDS, AND ON LOT 89, BLOCK 1, STERLING SOUTH AT THE
WILDS.
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
PRESENTATIONS:
Presentation of Prior Lake Rotary Club Donation to the Erie Avenue Rain Garden Park Project.
Bovles: Reviewed the agenda item in connection with the staff report.
Gerrv Wersal (Rota/}' President): Explained the charge of Rotary and the contributions it makes locally, nationally and
internationally. Commented how pleased the Rotary is to contribute to this project as part of the celebration of the
centennial of Rotary International. Proceeded to present Mayor Haugen with a $15,000 check as a first installment of the
Rotary's $411,OOO contribution to the project.
HauQen: Thanked the Rotary for its partnership and community spirit.
[ADDED - Proclamation for Boone, Iowa Weekend in Prior Lake.
Hau!len: Explained that for nearly 25 years, the cities of Prior Lake and Boone, Iowa have alternated hosting an annual
youth baseball toumament. Proclaimed June 251h - June 27th Boone, Iowa Weekend in Prior Lake.
OLD BUSINESS
Consider Approval of a Resolution Approving Change Order Nos. 1 and 2 for the Ring Road Phase 3 / Five Hawks /
CSAH 23 / TH13 Intersection Improvement Project (City Project 02-05).
OSMUNDSOM: Reviewed the agenda item in connection with the staff report.
Petersen: Asked if the $14,000 to remove the items is a final number.
Osmundson: Explained that the $14,000 is the bid. Once it is discovered exactly what there is to clean up and dispose of,
the item will come back to the Council for final payment.
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Petersen: Asked if the demo of the Thrift Store site is included in the bid.
Osmundson: Confirmed that it is included in the original construction contract.
Zieska: Asked how common it is to have change orders on a project of this magnitude.
Osmundson: Very common and given a $3 million project, this is a very low change.
leMair: Supported the motion.
MOTION BY ZIESKA, SECOND BY LEMAIR, TO APPROVE RESOLUTION 04-108 APPROVING CHANGES ORDER
NOS. 1 AND 2 FOR THE RING ROAD PHASE 31 FIVE HAWKS 1 CSAH 231 TH13 INTERSECTION IMPROVEMENT
PORJECT (CITY PROJECT 02-05).
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
Consider Approval of a Resolution Approving Change Order No. 1 for the Downtown Street Reconstruction Project
(City Project 04-01).
ALBRECHT: Reviewed the agenda item in connection with the staff report.
Council members were of the consensus that this was a needed modification in response to the needs of the Downtown
community.
Hauaen: Complimented City Engineer Albrecht on his work with the Downtown businesses to reach a win-win solution.
MOTION BY LEMAIR, SECOND BY ZIESKA, TO APPROVE RESOLUTION 04-109 APPROVING CHANGE ORDER NO.1
FOR THE DOWNTOWN STREET RECONSTRUCTION PROJECT (CITY PROJECT 114-01).
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
Consider Approval of a Resolution Accepting Quotes and Authorizing the Mayor and City Manager to Execute a
Standard Contract for Phase 1 Downtown Street Reconstruction Electrical Service Connections (City Project 04-01).
Albrecht: Reviewed the agenda item in connection with the staff report.
LeMair: Believed that the burial of the overhead lines is important to finish the area. Supported the recommendation.
Zieska: Agreed, but also believed that the City may need to have a discussion as to cost participation for this item.
Suggested that the staff look more closely at this item.
MOTION BY PETERSEN, SECOND BY LEMAIR, TO APPROVE RESOLUTION 04-110 ACCEPTING QUOTES AND
AUTHORIZING HTE MAYOR AND CITY MANAGER TO EXECUTE A STANDARD CONTRACT FOR PHASE 1
DOWNTOWN STREET RECONSTRUCTION ELECTRICAL SERVICE CONNECTIONS (City Project 04-01).
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
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June 21, 2004
NEW BUSINESS
Consider Approval of a Resolution Authorizing Funding from the Collector Street Fund for the Purchase of
Amenities for the Erie A venue Rain Garden Project.
MEYER: Reviewed the agenda item in connection with the staff report.
Zieska: Thanked the Rotary for their generous contribution and commented what a significant element this type of park
area will add to the Downtown area.
LeMair, Petersen and Haugen agreed.
MOTION BY PETERSEN, SECOND BY ZIESKA, TO APPROVE RESOLUTION 04.111 AUTHORIZiNG FUNDING IN AN
AMOUNT NOT TO EXCEED $38,200 FOR THE PURCHASE OF AMENITIES FOR THE ERIE AVENUE RAIN GARDEN
PROJECT.
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
Consider Approval of a Resolution Authorizing Funding from the Contingency Fund for the Purchase of Amenities
for the Downtown Streetscape.
MEYER: Reviewed the agenda item in connection with the staff report.
Zieska: Believed this was the appropriate approach to most cost-effectively obtain these types of amenities. Supported the
funding allocation.
leMair: Believed the project would be incompiete and this approach makes sense.
Petersen: Commented that $4000 for end of the season baskets seems high.
Mever: Advised that the $4000 was an estimate for a 16-inch commercial basket which is larger than those typically for sale
at a nursery. Added that the number was an estimate and staff believes the costs may be considerably lower for several
items. We will know more once quotes are received.
HaUllen: Asked why there was such a large discrepancy between the two quotes for seasonal hanging baskets.
Mever: Explained that in the case of Wade rich Nurseries, staff believed the quote was higher because they would need to
run their greenhouse throughout the year which is not typical, so they passed those costs through. Greenfingers Nursery
operates their greenhouse year-round anyway and did not need to recoup those types of costs. Greenfingers was also
interested in the advertising.
MOTION BY ZIESKA, SECOND BY LEMAIR, TO APPROVE RESOLUTION 04.112 AUTHORIZING FUNDING FROM THE
CONTINGENCY FUND IN AN AMOUNT NOT TO EXCEED $44,600 FOR THE DOWNTOWN STREETSCAPE AMENITIES.
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
Consider Approval of a Resolution to Approve the Vulnerability Assessment Report for the City's Water System.
MCCORMICK: Reviewed the agenda item in connection with the staff report, explaining that the Water Vulnerability
Assessment is to evaluate the risk from vandalism andlor terrorist attacks and mitigate impacts upon the water system.
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June 21, 2004
Improvements to the system identified through this process will be included in future years in the Capital Improvement
Program.
Osmundson: Added that the EPA required the use of the VSAT and there are a lot of staff hours into it. Advised that the
Prior Lake system is very, very secure, and the process was valuable, but much more important to larger cities such as
Minneapolis.
MOTION BY PETERSEN, SECOND BY LEMAIR, TO APPROVE RESOLUTION 04-113 APPROVING THE
VULNERABILITY ASSESSMENT REPORT FOR THE CITY'S WATER SYSTEM.
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
Consider Approval of a Motion to Direct the Naming Committee to Evaluate and Make Appropriate Revisions to the
Naming Policy.
BOYLES: Reviewed the agenda item in connection with the staff report.
MOTION BY ZIESKA, SECOND BY LEMAIR, DIRECTING THE NAMING COMMITTEE TO EVALUATE AND RETURN
WITH RECOMMENDED REVISIONS TO THE NAMING POLICY.
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
[ADDED - Consider Approval of Motion Directing Staff to Prepare an Intergovernmental Agreement with the
Shakopee Mdewakanton Sioux Community Regarding the Construction of a Park on the Tessmer Property.
Bovles: Reviewed the agenda item in connection with the staff report.
LeMair: Commented that the City's 2020 Vision and Strategic Plan specifically identified the SMSC as a community partner
and a valuable contributor to the community. Believed it important to further pursue a cooperative relationship to best
address the needs of both growing communities.
Zieska: Agreed with the comments made by Council member LeMair. Advised that in the past, the City has opposed a
previous fee-to-trust application based upon the size of the acres requested to be transferred (over 800), not necessarily the
SMSC's need for the use of the land.
Petersen: Supported the project, but concerned about leasing the property even if it is for 100 years.
Bovles: Explained that he understands that SMSC land cannot be removed from trust and then transfer title.
Schmitt: Explained that the quid pro quo for the transaction is to place the parcel in trust so that the remainder not
designated as park land can be used by the SMSC as they deem fit.
Hauaen: Believed this is a win-win proposition for both the City and the SMSC. The SMSC General Council has given the
same direction to their Tribal Council which instigated the discussion tonight. It is important to further explore items that can
be mutually beneficial to both communities. In addition, Scott County will be taking this item to their Board to address the
impacts upon the County.
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MOTION BY PETERSEN, SECOND BY ZIESKA, TO DIRECT THE CITY ATTORNEY AND STAFF TO WORK WITH THE
SMSC TO PREPARE AN INTERGOVERNMENTAL AGREEMENT RELATING OT THE CONSTRUCTION OF A PARK ON
THE TESSMER PROPERTY.
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, the motion carried.
OTHER BUSINESS
Recognition of Prior Lake City Staff Employees
Zieska: Recognized staff members Kelly Meyer for her design efforts throughout the community for items such as the water
towers, streetscape, Erie Avenue rain gardens, and whatever else happens to come up. Also recognized the park
maintenance staff who are very dedicated and take a lot of pride in the City parks system and its parks.
Hauaen: Added that the PLAY tournament brought over 5000 people into our City over the past weekend. Complimented
staff and commented how many people had mentioned to him how impressed they were with the facilities.
Hauaen: Advised that he participated on a Met Council committee on transit issues including iight rail. It is critical for the
metro area to address alternative methods to address congestion. Encouraged residents to try it out.
With no other comments from Councilmembers, a motion to adjourn was made an econded. The meeting adjourned at
8:55pm.
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