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Home My WebLink About02 24 14 City Council Meeting Minutes4646 Dakota Street SE Prior Lake MN 55372 , 6)+90%6'-8='392'-01))8-2+1-298)7 February 24, 2014 '%008336()6 The meeting was called to order at 7:00 p.m. Present were Mayor Hedberg, Councilors Keeney, McGuire, and Soukup, City Manager Boyles, City Attorney Rosow, City Engineer / Inspections Director Poppler, Public Works / Natural Resources Director Gehler, Finance Director Erickson, Community and Economic Development Direc- tor Rogness, Fire Chief Hartman, Police Chief O’Rourke and Assistant City Manager Meyer. Councilor Morton was absent. 49&0-'*3691 The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length and each presenter will have no more than ten (10) minutes to speak. Topics of discussion are restricted to City governmental topics rather than private or political agendas. Topics may be addressed at the Public Forum that are on the agenda except those topics that have been or are the subject of a scheduled public hearing or public information hearing before the City Council, the Economic Development Authority (EDA), Planning Commission, or any other City Advisory Committee. The City Council may discuss but will not take formal action on Public Forum presentations. Matters that are the subject of pending litigation are not appropriate for the Forum. 'SQQIRXW No person stepped forward to speak. %4463:%03*%+)2(% MOTION BY MCQUIRE, SECOND BY KEENEY TO APPROVE THE AGENDA AS PROPOSED. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. The motion carried. %4463:%03*1))8-2+1-298)7 MOTION BY SOUKUP, SECOND BY MCQUIRE TO APPROVE THE MINUTES OF THE FEBRUARY 10, 2014 CITY COUNCIL MEETING. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. The motion carried. '327)28%+)2(% reviewed the items on the consent agenda. 'MX]1EREKIV&S]PIW A. Consider Approval of Claims Listing B. Consider Approval of Treasurer’s Report C. Consider Approval of Building Permit Summary Report D. Consider Approval of Animal Control Services Report E. Consider Approval of Fire Department Report F. Consider Approval of Police Department Report G. Consider Approval of Authorizing Maintenance of Well #8 6IWSPYXMSR H. Consider Approval of Authorizing the Transfer of CMAQ Grant Funds to the 6IWSPYXMSR Metropolitan Council for Acquisition of Three Coach Buses I. Consider Approval of Authorizing Language Revisions to the South Metro Joint 6IWSPYXMSR Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Powers Agreement (JPA) for Roadway Maintenance Services, the Expenditure of $130,000 for Street Maintenance Services, and Authorizing the Mayor and City Manager to Execute Said Agree- ment on behalf of the City. J. Consider Approval of Approving Plans and Specifications and Authorizing Ad- 6IWSPYXMSR vertisement for Bids for the Carriage Hills Parkway, Carriage Hill Road and Crest Avenue Rehabili- tation Project () 'MX]4VSNIGX K. Consider Approval of Approving Plans and Specifications and Authorizing Ad- 6IWSPYXMSR vertisement for Bids for the Maplewood Street Improvement Project () 'MX]4VSNIGX L. Consider Approval of Approving Amendment No. 1 to the Development Contrac 6IWSPYXMSR for Eagle Creek Estates. MOTION BY MCGUIRE, SECOND BY SOUKUP TO APPROVE THE CONSENT AGENDA AS PROPOSED. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. The motion carried. : 46)7)28%8-327 No presentation items were scheduled. 49&0-',)%6-2+7 No public hearings were scheduled. 30(&97-2)77 'SRWMHIV%TTVSZEPSJE6IWSPYXMSR%TTVSZMRKE'SQTVILIRWMZI*MRERGMEP1EREKIQIRX4SPMG]%QIRH QIRX reviewed the proposed amendment to the Comprehensive Financial Management *MRERGI(MVIGXSV)VMGOWSR Policy consistent with the staff report and as previously discussed with the City Council in a workshop. MOTION BY MCGUIRE, SECOND BY SOUKUP, TO APPROVE APPROVING THE 6)73098-32 COMPREHENSIVE FINANCIAL MANAGEMENT POLICY AMENDMENTS. : Commented that his perspective is that the proposed goal under Section VI, number 3, should ,IHFIVK change from comparing to other cities to comparison on a broader scale. Suggested that the metric should be to demonstrate an improved ranking over time when compared to a broader group of similar cities. Believed this approach would be a better comparison and take into account that other Scott County cities might be making individual policy decisions that might alter property tax rate comparisons within the County. : Replied that she would see no issue with a broader comparison group. Did advise that the compar- )VMGOWSR ison of tax rate versus the City’s overall ranking was intentional. : Agreed to the broader comparison group. Suggested that a more specific goal be defined. /IIRI] Suggested that the City’s ranking for tax rate as compared to all metro cities improves to certain ,IHFIVK benchmarks over time. : Believed the goal needs to be more specific and suggested a range. /IIRI] MOTION BY HEDBERG, SECOND BY MCGUIRE TO AMEND THE ORIGINAL MOTION TO MODIFY SEC- TION VI, NUMBER THREE OF THE COMPREHENSIVE FINANCIAL MANAGEMENT POLICY TO SPECIFY Ϯ ϬϮϭϬϭϰŝƚǇŽƵŶĐŝůDĞĞƚŝŶŐDŝŶƵƚĞƐ THAT THE CITY’S RANKING FOR TAX RATE AS COMPARED TO OTHER MINNESOTA METRO CITIES SHOW IMPROVEMENT EVERY 3-TO-5 YEARS. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. The motion carried. VOTE ON ORIGINAL MOTION AS AMENDED: Ayes by Hedberg, Keeney, McGuire and Soukup. The motion carried. 2);&97-2)77 'SRWMHIV%TTVSZEPSJE6IWSPYXMSR%YXLSVM^MRKE4IRWMSR-RGVIEWIJSVXLI4VMSV0EOI*MVI(ITEVXQIRX *MVIJMKLXIVW6IPMIJERH4IRWMSR%WWSGMEXMSR provided a brief overview consistent with the staff report, advising that the %WWMWXERX'MX]1EREKIV1I]IV proposal is to increase the annual pension from $6,500/year of service to $6,800/year of service, and that both the fire department membership and the Pension Board recommended approval. MOTION BY MCGUIRE, SECOND BY KEENEY TO APPROVE AUTHORING A PEN- 6)73098-32 SION INCREASE FOR THE PRIOR LAKE FIRE DEPARTMENT FIREFIGHTERS RELIEF AND PENSION ASSOCIATION. Commented that he was a member of the Relief and Pension Association Board and participated in ,IHFIVK the compensation evaluation. Discussed that the Pension had not been increased since 2008, and that the Pension Fund was now 115.4% funded. Further discussed the importance of appropriate compensation for recruitment and retention of paid-per-call firefighters. : Supports a more modest increase than maybe happened in the past. /IIRI] VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. The motion carried. 'SRWMHIV%TTVSZEPSJER)QTPS]QIRX%KVIIQIRX[MXLXLI'MX]1EREKIV8LVSYKL reported that this item is a result of the direction provided to staff following the %WWMWXERX'MX]1EREKIV1I]IV Executive Session in which the City Council conducted an oral evaluation with the City Manager. Other than housekeeping items, the contract proposes a 2.5% adjustment to base wages which results in a 2.11% in- crease to base salary inclusive of longevity pay. MOTION BY SOUKUP, SECOND BY MCGUIRE, TO APPROVE AN EMPLOYMENT AGREEMENT WITH THE CITY MANAGER THROUGH 2014. : Asked about vacation buy down provisions. /IIRI] Advised that the contract reflects the adjusted amount, and that the City Manager has been buying out 1I]IV between 100-150 hours per year over the last several years. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. The motion carried. ϯ ϬϮϭϬϭϰŝƚǇŽƵŶĐŝůDĞĞƚŝŶŐDŝŶƵƚĞƐ 'SRWMHIV%TTVSZEPSJE6IWSPYXMSR%TTVSZMRKE4VIPMQMREV]4PEXXSFI/RS[REW+SHWSRW;E] reviewed the particulars of the proposed plat 'SQQYRMX] )GSRSQMG(IZIPSTQIRX(MVIGXSV6SKRIWW consistent with the staff report. MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE APPROVING A PRE- 6)73098-32 LIMINARY PLAT TO BE KNOWN AS GODSONS WAY. Asked staff to explain what a hookah lounge is. 1G+YMVI : Replied that a hookah lounge is an establishment at which tobacco is sold and smoked commu- 7GL[EV^LSJJ nally while in the building, usually out of a shared device called a hookah. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. The motion carried. -8)176)13:)(*631'327)28%+)2(%232) 38,)6&97-2)77 Snow Maintenance Update : Advised that to date the City has had 25 plowing events which is 2x what they would expect in a nor- +ILPIV mal year; used 1200 tons of salt (700-800 tons being normal); and have worked 72 of the last 84 calendar days. It has been a difficult season on many fronts. Further advised that there have been 10 water main repairs required this season and that staff is seeing a frost line as deep as 7 feet. 5 feet is normal. Staff has also helped 20-25 property owners with frozen services. %(.39621)28 With no further business brought before the Council, a motion to adjourn was made by MCQUIRE and second- ed by KEENEY. The motion carried and the meeting adjourned at 7:40p.m. ___________________________________ Frank Boyles, City Manager ϰ ϬϮϭϬϭϰŝƚǇŽƵŶĐŝůDĞĞƚŝŶŐDŝŶƵƚĞƐ