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Home My WebLink About5F CDA Grant for Technical Assistance 0 Pxzt ti . 4646 Dakota Street SE 0 Prior Lake, MN 55372 L 4 N NESO 1 CITY COUNCIL AGENDA REPORT MEETING DATE: May 27, 2014 AGENDA #: 5F PREPARED BY: DAN ROGNESS, COMMUNITY & ECONOMIC DEVELOPMENT DIRECTOR PRESENTED BY: DAN ROGNESS AGENDA ITEM: CONSIDER APPROVAL A RESOLUTION APPROVING A SCOTT COUNTY CDA ECONOMIC DEVELOPMENT INCENTIVE GRANT APPLICATION FOR TECHNICAL ASSISTANCE DISCUSSION: Introduction The purpose of this agenda item is to approve a grant application for technical assistance to evaluate downtown public parking through the Scott County CDA's 2014 Economic Development Incentive Grant program. History The CDA previously provided technical assistance grants of $15,000 per com- munity for eligible economic development studies, marketing, etc. This year, the CDA changed the program to include two separate grant options, one re- maining as technical assistance. However, the program now allows up to a $30,000 grant, which is competitive (one allowed per community). On April 21, the EDA authorized the allocation of up to $20,000 from its Profes- sional Services budget as a match to support an application to the Scott County CDA. This technical assistance grant will be used to hire a consultant to com- plete a Prior Lake downtown parking analysis. Recent downtown studies have concluded that as redevelopment occurs, there must be a greater emphasis given to structured parking. This type of parking may include one or a combi- nation of underground parking with development projects and a public parking ramp(s) in key demand locations. Current Circumstances Staff discussed the parameters of this project with a private consultant, and their feedback resulted in an expected consultant contract between $25,000- $30,000. Therefore, staff has completed a draft Scott County CDA application to include the following four activities totaling $30,000 (city staff cost estimate adds another $1,000 to the total cost, which cannot be added to the match): 1. Evaluate existing /recent downtown studies; $2,500 grant / $2,500 match. 2. Develop site options for public parking lots /ramps; $5,000 grant / $5,000 match. 3. Evaluate and prioritize site options based on a list of criteria; $5,000 grant / $5,000 match. 4. Provide conclusions, including project funding options; $2,500 grant / $2,500 match. On May 19, the EDA reviewed the CDA application and is recommending its approval. Conclusion The CDA's grant program will help the city further evaluate how it can best sup- port future (re)development downtown by identifying the best option for addi- tional public parking, including a ramp location. ISSUES: The EDA will keep the $20,000 match allocated until staff is able to see whether it's assumed $30,000 maximum project cost is accurate (assuming the grant is approved by the CDA). . FINANCIAL Short-term: costs provided through the EDA as matching funds. Long -term: IMPACT: costs associated with acquisition of property and parking construction. ALTERNATIVES: 1. Motion and a second to approve a resolution approving a Scott County CDA Economic Development Incentive Grant application for Technical Assistance. 2. Motion and a second to deny submitting an application to the CDA. 3. Motion and a second to table action, and to provide further direction to staff. RECOMMENDED Alternative #1 MOTION: ATTACHMENTS: 1. Scott County CDA application 2 C PRip� ti U t rl 4646 Dakota Street SE 41 INNEso` ' ' Prior Lake. MN 55372 RESOLUTION 14 -xxx A RESOLUTION APPROVING A SCOTT COUNTY CDA ECONOMIC DEVELOPMENT INCENTIVE GRANT APPLICATION FOR TECHNICAL ASSISTANCE Motion By: Second By: WHEREAS, The City of Prior Lake has identified a proposed project within the City that meets the Scott County Community Development Agency (CDA) Economic Development Incentive Grant program's purposes and criteria; and WHEREAS, The City has completed various studies and planning for its downtown area related to parking, design and redevelopment; and WHEREAS, The City has the capability and capacity to ensure the proposed project be completed and administered within the Economic Development Incentive Grant program guidelines; and WHEREAS, The City has the legal authority to apply for financial assistance; and WHEREAS, The City has the capability and capacity to ensure the proposed project be completed and administered within the Economic Development Incentive Grant program guidelines; and WHEREAS, The City is supportive of enhancing economic development opportunities that will serve to create jobs, enhance the tax base and improve the lives of Scott County residents. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council approves the application for funding from the Scott County CDA Economic Development Incentive Grant Program. 3. The Mayor and City Manager are authorized to execute such agreements as necessary to receive and use the funding for the proposed project. PASSED AND ADOPTED THIS 27th DAY OF MAY, 2014. VOTE Hedberg Keeney McGuire Morton Soukup Aye ❑ ❑ ❑ ❑ ❑ Nay ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Frank Boyles, City Manager Scott County Community Development Agency EDI - Technical Assistance Grant Grant Application C D A Applications are due June 2, 2014 by 4:00 pm. scorn couNTY j The applicant shall submit an executed original application and four (4) photocopies of the application. The application must be received no later than 4 :00 p.m. on Mondavi June 2, 2014, at the Scott County CDA, Attn: Bill Jaffa, Executive Director - 323 South Naumkeag, Shakopee, Minnesota 55379. Project Title: Prior Lake Downtown Parking Analysis Lead Organization: City of Prior Lake Project Manager: Name Dan Rogness Address 1 4646 Dakota Street SE Address 2 City, ST, Zip Prior Lake, MN 55372 Phone 952 -447 -9813 Fax 952 - 447 -4245 Email drogness ac citvoforiorlake.com Project Partners: Please list any project partners that will help fund and complete this project. 1. Name 1 Title Frank Boyles, Executive Director Organization Prior Lake Economic Development Authority (EDA) 2. Name / Title Organization 3. Name 1 Title _ Organization Project Summary: (Please provide a 100 -word description of your proposal) Prior Lake has completed various studies of its downtown area related to building/site design, transportation, parking and redevelopment. The city's Town Center Zoning District allows buildings from boundary to boundary without on -site parking minimums. Studies have concluded that as future redevelopment occurs, a greater emphasis must be given to structured parking. This analysis will build upon previous studies by identifying downtown sites that will best accommodate future public parking demand, including structured parking facilities. Its conclusion will identify the city's best parking strategy by prioritizing sites that meet criteria related to locational demand, site availability and size, and total development cost. Financial Summary: (Please provide a summary of your complete budget, from page 2.): Activity 1: Evaluate existing/recent downtown studies $5,400 Activity 2: Develop site options for public parking lots/ramps $10,200 Activity 3: Evaluate and prioritize site options based on a list of criteria $10,200 Activity 4: Provide conclusions, including project funding options $5,200 Activity 5: (Describe] $0 Total Request: $15,000 Grant ($31,000 total) Page 1 EDI - Technical Assistance Grant Budget Worksheet Project Title: Prior Lake Downtown Parkins! Analysis Activities & Tasks Cost Categories (a) Grant (b) Local cash match* (c) Local staff time (d) Total estimate 1) Activity One $2,500 $2,500 10 hrs @ $40 = $400 $5,400 Evaluate existing /recent downtown studies 2) Activity Two $5,000 $5,000 5 hrs @ $40 = $200 $10,200 Develop site options for public parking lots/ramps 3) Activity Three $5,000 $5,000 5 hrs @ $40 = $200 $10,200 Evaluate and prioritize site options based on a list of criteria 4) Activity Four $2,500 $2,500 5 hrs @ $40 = $200 $5,200 Provide conclusions, including project funding options • 5) Totals $15,000 $15,000 $1,000 $31,000 * Local cash match of 1:1 is required and does not include in -kind staff time. Page 2 • .;41 Scott County Community Development Agency EDI Technical Assistance Grant CD A Competitive Criteria Responses SCOTT COUNTY Max award per project: $30,000 Threshold Criteria: Applicants must first meet the threshold criteria to be considered for funding. 1. Application must be approved by the respective city council by resolution that includes the Required Resolution Provisions (attached). 2. Application must demonstrate a minimum leverage rate of 1 to 1 ($1 of other funds for every $1 of Technical Assistance Grant). If the application meets all threshold criteria, the application will then be reviewed and ranked on the following competitive criteria. Please limit responses to three (3) pages in length and describe how the proposed project fits each of the criteria indicated below. 1) Economic Benefit: The project should have a defined impact on the local economy. This impact is measurable through growth /projected growth in property taxes and new and/or retained Livable Wage Jobs ($14.00 per hour). [15 Maximum Points] 2) Protect Understanding: Applications should be consistent with the overall goals and objectives of the SCALE Unified Economic Development, Land Use, and Transportation Plan Charter. Projects should promote and parallel the outcomes of the greater SCALE effort. [15 Maximum Points] 3) Transferability: The ability to replicate or apply either the project itself or the information collected from the project to other communities. [10 Maximum Points] 4) jnnovation: New or innovative projects to enhance economic development are encouraged. [10 Maximum Points] Page 3 Scott County CDA — EDI Technical Assistance Grant Application Prior Lake Competitive Criteria Responses Economic Benefit: The future of downtown growth and redevelopment in Prior Lake Is contingent on an adequate supply of public parking. The city Zoning Ordinance for its Town Center does not require any private off- street parking for buildings. Even though nearly half of all parking downtown is private, the City provides parking on public streets and in public parking lots. As the "Prior Lake Downtown Building Design Guidelines" show (see attachments), the city must transition to a greater emphasis on structured parking, including underground and above - ground structures. A detailed analysis of downtown parking, therefore, must be done in order to Identify key future parking lot /ramp locations. Parking will then support additional tax base and jobs in an area greatly supported by City residents, the City Council, and the Prior Lake EDA. Protect Understanding: The downtown parking analysis will contribute to SCALE plans and priorities related to land use and economic development. Supporting and growing a compact downtown with opportunities for retail, office, housing and institutional land uses is a key objective. This type of land use is walkable with direct connections to recent transportation investments made along County Highway 21 and Arcadia, and along Trunk Highway 13 and County Highway 44. The City also hopes to incorporate a transit stop in its downtown planning effort due to the removal of a stop at County Highway 21 and Main Avenue. Ultimately, providing adequate public parking will support growth that creates jobs in Prior Lake. Transferability: All Scott County communities have downtowns with a need to adequately plan for public and private parking. Without meeting the parking demand and planning for growth, those key economic areas of our communities will not expand into the future. Therefore, this project will likely help others to see how combining demand analysis with locational criteria will result in a "best effort" selection of public parking for downtowns. Funding options and opportunities will also be explored. Innovation: This analysis is innovative in terms of taking positive actions toward fulfilling parking needs in a downtown area. Downtowns thrive when buildings are in a mass, not separated by multiple public and /or private parking Tots. The aim of this study is to support existing and future businesses in a part of the city that all residents cherish in Prior Lake. If an area is that important, then a city must continue to evaluate and plan to support growth and change; adequate public parking is one key element to achieve success. Diagram of'Propored Loral Road(rny ryylen and the llonndaly of the Downtown (Pr jert Area) r •.,, ,- .r � .4 try r Z. f^O(E eR - v YOT� Sr / \ sr i 1_ J I - .�� \ " _ �., orPrlorLake i I 1 I � p \ B" " � } J ~( City (1,.::11)1 .t nnesoa a I 1 J ( ' < J W U1) 1 � .4 ) /(_J / ` -- — `\l .j 1 2007 u T _II f1 I! 3 '177-11 - --c.- „ �� ` j -` ` s 7 lPt i .' ' ` .J DOWNTOWN � 1 /� i P a � :�/ r l J J � e$` PRIOR LAKE 1 1 t, I( 1 i din ., \ FROPOSFO STREET ALIG'.VEHT - t =' IL: • I ` ` l ' ti y T� L « V TO. CENTER- DCAVlTU.'.Y tI ' I — _ —, PFEASANr sr � "'C a p . 1 � iRA•: ?RW'tAIiOY.tICE,ITER J j j J » m!— ROPVERTAREAS , _ I1\ . PV 111 r i 10 50 0 1E1EJ F . -- -f ' _ -x 1 i ..f t - - - 1 '�� _�\ f ��' x•!�'h.4.. N.rn�i -_t. fit•. fi_..1 _. - wr .,,:.:.-r....s • Arcadia Avenue and Highway 21 will be a fully signalized four way intersection, and the main access to the north and south sides of downtown. • The intersection at Main Avenue and Highway 21 will become right -in right -out only, with a median on Highway 21 extending to Highway 13. • Pedestrians will use the Arcadia / 21 and 13 / 21 intersections to move between north and south sides of downtown. • Motor and pedestrian traffic will be guided throughout the downtown via a wayfinding signagc system • Highway 21 Average Daily Traffic Count is 12,800. Highway 13 Average Daily Traffic Count is 17,700. Total Highway 21/13 intersection Average Daily Traffic County is 30,500 (Source: MnDOT 2005 M.S.A.S. Traffic Volume Maps) • Blocks 2, 4, and 15 are identified as the area of emphasis for redevelopment for the foreseeable future, since this area has the best physical and economic attributes to enhance and build upon the traditional character of downtown. • Transitional Town Center zoning on south side of Highway 21 identifies an area that is currently residential and has been identified in the 2030 Comprehensive Plan as transitioning over time to Town Center — Downtown. • Future Parking. As redevelopment occurs it is expected that there will be a transition from the currently dominant surface lot parking to a greater emphasis on vertical parking structures integrated with the new buildings. • The northwest part of downtown is characterized by institutional uses (City Hall, Police Station, Library, church) . 2 -5 3.3 Parking and Circulation PARKING As overall development, redevelopment and construction continues in downtown Prior Lake, parking requirements will increasingly be met by structured parking. Surface parking should be screened /and or framed with decorative metal fencing, hedge plantings, berms, solid masonry walls or a combination thereof. To minimize the inipactofparking, underground facilities should be considcrcd to greatest extent possible throughout the downtown, subject to financial and engineering considerations. In particular, such facilities are preferred abutting adjacent residential areas. Parking structures should he screened by buildings if possible so that they ate sct back from the primary street frontage facing Main Avenue. If parking structures must face Main Avenue, the structures will be designed with punched openings or horizontal perimeter (loots. In no cases should parking facing Main Avenue contain continuous horizontal strip openings. :4 _ ...... Qpi Fil E dt r-ilri ri y=V 111111•111111111111111 bnui—I ted El ig JINNI Q L •11m...=11. i oli mil 1 mel i nal.....= .i.... 11•111111111•1 ter.. 11 ti imain.......... Only acceptable on side Acceptable in all locations Acceptable in all locations streets. Not acceptable facing Main Avenue or CH 21. �,-1,,,A: r f 5 . , i ;,,alt LI., 1 i r I . ' I Yes y . ; t1 t ' ` Note ba3•r and punched opening!. wi a , ,. , _ _ l N ' , t , t l � '1 , j I;nh /r.i should not be on Main Arm � '. - .� " a " • . _' : � ' l . i " � T 3 -18