HomeMy WebLinkAbout5G - Data Practices
CITY COUNCIL AGENDA REPORT
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
MEETING DATE: AUGUST 16, 2004
AGENDA #: 5-G
PREPARED BY: Susan Walsh, Assistant City Manager
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AMENDING CITY OF PRIOR
LAKE DATA PRACTICES PROCEDURES
DISCUSSION: Historv: The Minnesota Government Data Practices Act (Data Practices Act),
regulates the handling of all government data that are created, collected,
received or disseminated by a state agency, political subdivision or statewide
system. On September 15, 2003, the City Council approved the current City of
Prior Lake Data Practices Procedures. Minn. Stat. 9 13.05, Subd. 2, requires
public jurisdictions to annually review and update data practices procedures to
ensure requests for government data are received and complied with
appropriat~ly and promptly.
Current Circumstances: The city attorney and staff have reviewed the current
procedures and recommend the following changes:
· Exhibit 1 - List of Responsible Authority and Designees: Names of the
Responsible Authority Designees are changed to reflect current employees'
names because of new hires for designee positions.
. Appendix A - City and County of residence on current and former employees,
applicants for employment, volunteers, independent contractors, or members
or applicants for an advisory board or commission changed from public data
to private date. This change was made at the last legislative session and
was effective August 1, 2004.
Conclusion: It is staff's recommendation that the Council approve the proposed
revisions to the Data Practices Procedures.
ISSUES:
Staff has prepared the proposed revisions in accordance with the Data Practices
Act. Approval of the revisions will bring the City in compliance with current
requirements of Minnesota Statutes Chapter 13.
ALTERNATIVES:
(1) Motion to adopt a resolution amending the City of Prior Lake Data Practices
Procedures.
(2) Defer action to the next regular City Council meeting.
RECOMMENDED
MOTION:
AlteUJ:J-
Frank Boyles, City Manager
REVIEWED BY:
www.cityofpriorlake.com
I:\ASSTCM\DATA PRACTICES\DAT~~~~S~9t.~9~~3&GJ~ ~5~~~7~4Wt5 16 CHANGES.DOC
RESOLUTION 04-
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
A RESOLUTION APPROVING REVISIONS TO
THE CITY OF PRIOR LAKE DATA PRACTICES PROCEDURES
Motion By:
Second By:
WHEREAS, Minnesota Government Data Practices Act, which is Chapter 13 of Minnesota Statues, is a
state law that controls how government data are collected, created, stored, used and
released; and
WHEREAS, Legislative amendments to the Minnesota Government Data Practices and review of the
current Data Practices Procedures necessitate revisions to the City's Data Practices
Procedures; and
WHEREAS, City Council has reviewed the revisions to the City of Prior Lake Data Practices
Procedures.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA
that:
1. The recitals set forth above are incorporated herein.
2. The City Council approves the revisions to the City of Prior Lake Data Practices Procedures.
PASSED AND ADOPTED THIS 16th DAY OF AUGUST.
YES
NO
Haugen Haugen
Blomberg Blomberg
leMair leMair
Petersen Petersen
Zieska Zieska
City Manager, City of Prior Lake
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245