HomeMy WebLinkAboutJanuary 1416200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
PARK ADVISORY COMMITTEE MEETING
MONDAY, JANUARY 14, 2002
MAINTENANCE CENTER
....................................................... ..6...!...°....0......P...:.~:. .........................................................
PLEASE NOTE EARL Y STARTING TIME!!
1. Call to Order
2. Approval of Meeting Minutes - December 10, 2001
3. Old Business
a. Year-round Parking at Sand Point Beach
,
New Business
a. 5-Year CIP
b. Skateboard Park
c. Review of Bylaws of Parks Advisory Committee
5. Future Meeting Dates - February 11, 2002
6. Adjournment
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
CITY OF PRIOR LAKE
PARKS ADVISORY COMMITTEE MEETING MINUTES
FOR
DECEMBER 10, 2001
The Parks Advisory Committee meeting was called to order at 6:00 p.m., on Monday,
December 10, 2001. Members present were Thea Fluhrer, Tom Schutz, Chad Storley,
Lori Helgestad and Pat McFadden. Also in attendance were Mayor-elect Jack Haugen,
City Manager Frank Boyles, Council Liaison Joe Zieska, Recreation Supervisor Chris
Esser, Public Works Director Bud Osmundson, Parks and Fleet Maintenance Supervisor
Al Friedges and Assistant City Manager Susan Walsh.
The first business of the meeting was election of officers. MOTION by Schutz to
nominate Thea Fluhrer as Chair. Seconded by Storley. Motion carried. MOTION by
Flurher to nominate Tom Schutz as Vice Chair. Seconded by Storley. Motion carried.
PAC Members and city staff welcomed the two new Parks Advisory Committee
members, Lori Helgestad and Pat McFadden.
Approval of October 8, 2001 Meeting Minutes: Thea Fluhrer noted that only she and
Tom Schutz, along with former members, were present at the October 8, 2001 meeting.
The Committee members agreed that the minutes could not be formally approved since
there was not a majority of members present to vote on the minutes.
Review of City Park System: Public Works Director Bud Osmundson provided an
overview of the Park Fee Study Report that the City Council approved in February 2001.
Osmundson pointed out the existing parks and identified where the study forecasted the
location of future neighborhood parks, a community park to serve adult athletic needs,
and proposed trails. It was also noted that the study implemented a new park
dedication fee of $1685 per new residential dwelling unit and $3550 per acre for new
commercial/industrial development. The fees are intended to fund the price of land
acquisition and park construction. Osmundson noted that State Statutes allow cities to
require a reasonable portion of a proposed subdivision to be used for parks or the city
may accept cash in lieu of land dedication. The committee members discussed each of
the proposed park areas.
Review of 2001 and 2002 Projects: Parks Supervisor Friedges provided a status on
each of the CIP projects that were implemented or completed in 2001. Some of those
projects included picnic shelters, playground equipment, concession stand at Ryan
Park, trails, bleachers, lighting at Sand Point Beach, fencing and monument signs.
Friedges also briefly reviewed the 2002 CIP items.
City Manager Boyles thanked the PAC members for their hard work and progress on the
City's park system. Mayor-elect Haugen advised that he looked forward to working with
the PAC members in the coming years and that this is a great time for community
involvement. The city will experience tremendous growth in the next ten years, and any
decisions made now will only prepare the city for future use by its citizens.
Review of Recreation Programs: Recreation Supervisor Chris Esser provided an
overview of the many recreation programs offered by the City throughout the year.
Some of the programs discussed by Esser included warming house/ice rinks, dance
program, youth trips, and summer recreation programs including baseball, softball,
soccer, two beaches and tot lot program to name a few. Esser noted that the City
subsidizes very few programs. Members of the committee suggested that an article be
included in a future city newsletter explaining this since some of the members sensed
that residents were not aware of this.
PAC members expressed concerns with regards to the high school indicating they were
going to charge the Soccer Association for field usage this past summer. PAC Liaison
Joe Zieska advised that cooperative field usage could be discussed at the next City
Council/School Board meeting.
Zieska informed the members that the City Council gave direction to staff to sponsor
and initiate a Seniors Social at the Lakefront Park Pavilion. The first get together will be
in January, and Chris Esser will coordinate this activity.
Member Pat McFadden suggested that the City get involved in the high school 50th
anniversary that will be celebrated on the same dates that Lakefront Days is held. He
thought it would be a good idea to have abon fire. McFadden also recommended that
the dedication for Thomas Ryan Memorial Park be held soon since the Ryan's are
elderly. Al Friedges advised that he is still not sure whether the fields will be ready this
year.
Discussion was held with regards to having a skateboard park in the city. It was
suggested that the committee consider a BMX park as part of this project. Recreation
Supervisor Esser advised the committee members that cities which have tired to do a
combination skate/BMX park found out it didn't work and went back to just a skateboard
park. Staff advised there are funds in the 2003 ClP budget, but the committee may
want to recommend that this project be moved up to 2002. This item will be discussed
at the January 2002 meeting along with other ClP items.
Member Tom Schutz recommended that the City charge for year-round parking at Sand
Point Beach. He suggested that parking fees could be collected by having users pay
their fee in an envelope and attach the receipt part to their windshield. Parking fees
could be used to help pay for maintenance of parking lots, future parking lots and costs
for additional spaces. Committee members asked staff to research this further.
Recreation Supervisor Esser advised the City hires beach attendants during the
summer months to collect parking fees. They work 10 a.m. to 6 p.m. on weekdays and
7 a.m. to 6 p.m. on weekends.
Discussion was held on changing the starting time of Parks Advisory Committee
meetings from 6:30 p.m. to 6:00 p.m. The committee members unanimously agreed to
go with the 6:00 p.m. start time. Sue Walsh advised that she would review the Bylaws
to see if they need to be changed.
Sue Walsh requested members to let her know in advance if they are unable to attend
any of the meetings.
MOTION to adjourn by Schutz. Seconded by Storley. Motion carried.
Respectfully submitted,
Susan Walsh
Assistant City Manager
INFORMATION FOR YEAR-ROUND PARKING AT SAND POINT BEACH
A.
B,
Co
D.
CURRENT PARKING INFO FOR SAND POINT BEACH:
· During the summer months, beach attendants collect fees from 10 a.m. to 6
p.m. on weekdays and 7 a.m. to 6 p.m. on weekends.
· Parking fees are $4 daily; $20 resident seasonal pass; $30 nonresident
seasonal pass.
· Revenue from parking is: 1997: $14,367; 1998: $15,547; 1999: $15,111;
2000: $18,297; 2001:$24,097 ($17,000 is budgeted for revenue)
PRIOR LAKE IS ONE OF THE FEW CITIES THAT CHARGE FOR PARKING.
MINNETONKA- SHADY OAK BEACH:
· Charges parking fee mid-June to mid-August
· Individual seasonal passes cost $12 for resident and $25 for nonresident
· Household seasonal passes cost $23 for resident and $40 for nonresident
· Daily passes are $3
· Free passes for Seniors age 65+
DAKOTA CO U NTY
· At Schultz Beach they charge $1.00/person and $20 for a seasonal pass.
Park Rangers are on site to collect fees
· Drop box for Archery Range in Spring Park--Park Rangers monitor year
around. Hire 6 for winter months and 16 in spring to fall months.
BYLAWS
OF
PRIOR LAKE PARKS ADVISORY COMMITTEE
Adopted May 16, 1994
Amended January 2, 1996
Amended January 6, 1997
Amended February 16, 1999
Amended December 4,, 2000
pREAMBLE
The Pdor Lake Parks Advisory Committee (PAC) was created in July, 1989 by an act of the Pdor
Lake City Council to: (1) serve as a liaison between city government and the community, (2) serve as
a resource for a new and existing neighborhoods, groups, and civic organizations seeking
information concerning the Pdor Lake park system, (3) to assist city government in setting open
space, land acquisition and development policies, (4) to serve as a body to make recommendations
to the city council relating to specific parks and open space development, and, (5) to assist city
council in researching a vadety of funding sources for the Capital Improvement Program and related
park development.
,A~, ,,TICLE 1. NAME
Section A. Name. - The legal name of the organization is the "Pdor Lake Parks Advisory
Committee".
Section B.
Office - The Office of the Pdor Lake Parks Advisory Committee is at 16200 Eagle
Creek Avenue, S.E., Pdor Lake, Minnesota 55372.
,, ,ARTICLE, 2. ,OFFICERS
Section A. Officers - The Officers of the Pdor Lake Parks Advisory Committee shall be a Chair,
Vice-Chair and a Secretary. The City Manager or his/her designee shall serve as
Secretary of the Committee.
Section B.
Chair- The Chair of the Committee shall be appointed from among the Committee's
membership for a two year terms in November, by majodty vote of the Parks Advisory
Committee. The duties of the Chair include:
1. Review and approval of meeting agendas.
2. Presiding at meetings.
3. Participating with the City Council in the selection of Committee
members.
4. Semiannual reporting to the City Council.
5. Representation of the Committee as appropriate.
Section C.
Vice Chair - The Vice-Chair shall be selected annually by the Committee and shall
perform the duties of the Chair in his/her absence. The Vice-Chair shall assume
such other duties as assigned by the Chair.
Section D.
Secretary - The City Manager or his/her designee shall act as the Secretary and shall
be responsible for recording and compiling a written summary of all official activities
i:\advbodYs\Pac~3ylaws'.doc'
Section E.
of the Committee.
Appointment - The Committee shall consist of five (5) members, appointed by the
Pdor Lake City Council for a term of three (3) years from September I to August 31.
The Committee shall be representative of the citizens who live in Prior Lake.
Committee members may serve based upon attendance and participation, continued
residence in Pdor Lake and in accordance with the term limit policy established by
the City Council.
Section F.
Vacancies - If the office of Chair becomes vacant the Parks Advisory Committee shall
appoint a replacement in accordance with Article 2, Section B. If the Office of Vice-
Chair becomes vacant, the Committee shall elect a successor from its membership at
the next regular meeting, and such election shall be for the unexpired term of said
office. Should a member resign, or otherwise vacate a seat on the Committee, Prior
Lake City Council shall appoint a replacement to complete the term.
The selection of the Chair or Committee member will be filled in accordance with City
Council Bylaws.
Section G.
Performance Criteria - Annually the Committee shall perform a written self-evaluation
on the following:
1) Implementation of the preamble.
2) Achievement of goals and objectives.
3) Compliance with bylaws.
4) Formulation of proposals and recommendations and overall
accomplishments.
5) Visitation of subject sites as applicable.
6) Members personal attendance record.
The Committee shall forward this evaluation to a review committee comprised of the
staff member assigned to the Committee, City Manager, Mayor, and one member of
the City Council. The review Committee shall present this report and any additional
comments to the Council by the first week of December for action and
recommendation at the annual meeting in accordance with the Council Bylaws.
Section H.
Term Limit - It is the policy of the Pdor Lake City Council to impose a two term (or 6
year) service limitation for all appointed positions within the committees and
commission. Partial terms do not count toward the term limitation. The purpose of
the term limit policy is to encourage resident participation on City advisory bodies and
provide community members with the opportunity to participate in their local
govemment.
Section I.
Conflict of Interest - Members with a financial or vested interest with an applicant,
application, proposal, policy, or other committee issue shall disclose the relationship
before participating in discussion about the issue. If the conflict is deemed to be
significant, the member shall refrain from discussion and voting on such issue. If the
conflict involves the presiding officer, he/she shall disqualify him/herself from
discussion and pass the gavel to the Vice-Chair or a member who has no conflict.
He/she may resume the chair once the issue has been dispatched.
Section J. Code of Conduct - Committee members will adhere to the following:
, ,
I:\ad~;bodyS\pac~bylaws.'d0(~ ........ 2
1. Committee member's opinion pertaining to a function, organization or
specific application or issue shall not be given to the public or media
unless there is a clear qualification that the opinion is that of the
member and not the official opinion of the committee or the City. If
a Committee member gives or represents the opinions of the
Committee, he/she shall do so only after receiving the official
direction from the Committee.
2. The conduct of Committee members shall reflect positively upon
the Committee, individual member and city.
3. Committee members shall avoid any actual or apparent impropriety.
ARTICLE 3. MEETINGS
Section A. Regular Meetings - In conformance with the Minnesota Open Meeting Law all
meetings of the committee are open to the public. Regular meetings shall be held on
the second Monday of each month at 6:30 p.m. at Pdor Lake Maintenance Center,
17073 Adelmann ,Street, Pdor Lake, Minnesota. In the event that such a date shall
fall on a legal holiday, the meeting shall be held on the next succeeding day.
Regular meetings may be rescheduled, canceled or changed depending upon unique
circumstances and subject to the approval and consent of both the Chair and/or Vice-
Chair.
Section B. Notification - All regular meetings of the Committee shall be noticed by:
1) Posting at city hall for at least two (2) days pdor to the meeting.
2) A copy of the notice, agenda and accompanying materials shall be received by
the Committee, City Council, staff and others designated by the City Council, no later
than the Wednesday prior to the Monday meeting and in no case later than two (2)
days prior to a special meeting.
Section C.
Special Meetings - Special Meetings of the Committee may be called by the Chair, or
two (2) members of the Committee for the purpose of transacting any business
designated in the call. Staff may recommend calling a special meeting, but must
receive approval from either the chair or two members of the Committee. The call for
a special meeting may be delivered prior to the time of the proposed meeting to each
Committee member of the Committee at least two (2) days prior to the special
meeting. At such meetings, no business shall be considered other than as
designated in the call. The notification provisions of Section B of the article shall be
followed.
Section D.
Quorum for Regular and Special Meetings - A majodty of Committee members shall
constitute a quorum for the purpose of conducting its business, but a smaller number
may adjourn from time to time until a quorum is obtained. When a quorum is in
attendance, action may be taken by the Committee upon a vote of a majodty of the
Committee present.
Section E.
Conduct of Business at Meetings - The agenda for a regularly scheduled meeting
shall include the following in order of business:
1. Call to Order
, , , r
h\advbodys\pac~bylaws, d°c 3
Section F.
2. Approval of minutes of previous meeting(s)
3. Old Business
4. Other Business
5. Staff Update
6. New Business
7. Adjournment
Votin.a - All members of the Committee have equal voting authority.
ARTICLE 4. SCOPE OF POWERS AND ,DUTIES
Section A. Powers and Duties - The Committee shall act in an advisory capacity to the Prior
Lake City Council and shall advise the City Council on Park matters identified in the
preamble or as assigned to the committee. Semiannually, or as otherwise required
by the Council, the Committee Chair shall give an accounting of the Committee's
activities with respect to its goals and objectives before the city council. Additionally,
specific powers, duties and responsibilities may be assigned to the Committee upon
approval of the City Council.
Section B.
Subcommittees - The Committee may divide its membership into Subcommittees as it
deems necessary to implement its goals and objectives.
ARTICLE 5. AMENDMENTS
Section A. Amendments - These bylaws shall be reviewed by the Committee annually, The
Committee may recommend revised bylaws to the City Council for final approval.
'l:\advbod'ys~Pac~bylaws. doc
Skate & Bike Park
Round Table Discussion
October 11, 2001
I. Park Design
A. The League of Minnesota Cities classifies skate parks into two levels:
Tier I - All equipment must be 3 feet or under
Tier II - A skate park that can include equipment over 3 feet, increased
insurance premiums, must be staffed and fenced in.
The League established the two Tiers and since then, there have been discussions that participants
of the skate parks may not be challenged enough by a park with ramps not exceeding 3 feet. Tm
Ride representatives suggested calling in to the League and recommending that they up the height
requirement to 4 feet for a Tier I park. Tm Ride representatives stated that it is n._qo more expensive
to build a park with a maximum height requirement of 4 feet.
B. Park Layout
In designing the layout of the park include: · Potential participants - what is exciting and challenging to them
· Skate Park Builders - in order to gain the most effective flow in using lines and
equipment.
· Remember when you are combining skate and bike parks that you have enough
room on your decks to allow for bikers to wait up top.
· If you are lighting your park it should have a similar amount of light to a tennis
court - baseball field lighting is too much.
C. Pads
I. Size
2. Surface
The minimum requirement for a pad would be 120 feet long by 50100 feet
wide. If you are planning on adding on to ycur skate park at a later date, it is
recommended to start with a bigger pad size at the time of conslruction.
Concrete - less maintenance, more expensive up front than asphalt (make
sure you go with a reputable concrete company),lasts longer, bikers and skaters
prefer concrete.
Asphalt - slower in the summer with the heat and divots, research coatings to
determine which would work best with your park. Asphalt may not last as long,
usually lasts around 5 years.
o C & H coating used by the City of Oakdale and Londale
3. Above vs. Below
Above Ground
o More cost effective
o Movable/changeable
o The possibility of using two tennis courts
Below Ground (Bowl)
o More popular on the West coast
o More expensive
o Coping and transitions are very important in designing this style of
park
Do
Location
Residential Area vs. Near a Public Building
Drinking fountains or vending machines near by or concessions which make $
more staffing needs
Bathrooms- outhouses vs. access to building
Phones
Trails are necessary leading up to the park
Separate Bike park for BMX vs. all inclusive wheels park
Remember anything that is close by will be brought over to the park and skated
on - picnic tables or trash containers that are not permanent fixtures.
II. Rules and Regulations
A. Tier I vs. Tier II
Tier I suggested Rules and Regulations
o 3 feet and under
o No supervision necessary
o Fencing not necessary
o Spot check maintenance
o Post Rules
o Covered by City Insurance (League of MN Cities)
Tier II suggested Rules and Regulations
o Equipment over 3 feet
o Fencing required (6-8 foot guideline) controlling access
o Supervision required and staff must enforce rules
o Additional Insurance Premium approx $2,000/year (Maple Grove and
Northfield)
o More protective gear required by the LMC
B. Protective Gear
· Helmets
· Knee & elbow pads
· Wrist guards - debatable because they are not worn with bikes
C. Where are the girls?
· The 3rd Lair has a time where girls skate for free
· Having female staff encourages girls also- role model
D. Waiver Forms
D. Insurance
· Sign & renew yearly
· Parents should sign for participants that are under 18 years of age
· Cheaper plans with the League of Minnesota Cities; however, there are more
restrictions.
· Varying rates for cement vs. black top surfacing
· Varying rates for equipment that is movable vs. permanent
· Varying rates for parks that have staff with First Aid Training
· Verify with your Insurance group that bikes, skate boards and i~line skates can
be used on the equipment.
Tobacco Use seems to be a problem at some parks- contact, Brittany Meyer, Assistant
Program Director for the Tobacco-Free Youth Recreation Program for proactive non-tobacco
use suggestions at 651-646-3005. You can also find them on the web atwww.ansrmn.org
III. User Groups
A. Trash - seems to be a universal challenge at all parks.
· Have police officers stop by regularly and have participants pick up trash in the
area before they can continue to skate, bike, etc.
· Have enough trash receptacles in the area for trash
· One park had PVC pipes installed within the park so skaters could skate by and
put their trash in the pipes.
· A park in Denver would dump all of their trash on the park, forcing participants
to pick up before they could skate or bike.
B. Skate boarders seem to be the main users of parks- with more participants than both in-line
skaters and bikers.
C. Creativity is a big part of these sports- allowing participants to try new things is a huge part
of the sport - for example, scooters.
D.
In designing a park it is good to note that in-line skaters and bikers usually like similar park
design. There are subtle differences in ramp design for all three sports (bike, in-line skate &
skate board) - if you are planning on having all three sports at your park tlan you should have
a little bit for all three.
Eo
Knowing your target market- is your park mostly used by teenagers that tend to sleep in
later - which would free up time in the morning for lessons. Remember to watch the
language you use in publications- the park is open to all ages, and both sexes!
F. Graffiti - if you have users who are graffiti artists, it is recommended to get fid of it
immediately to discourage continued problems.
G. Role modeling will help get kids to wear safety equiprmnt - if you are having professional
skaters come out for a demo- ask that they wear their safety equipment.
H. Have your park in an area where the users can be as LOUD as they want to be!
Hopkins recently built a skate park underneath a fi'eeway overpass.
IV. Programming
The City of
A. Competitions
· Similar to a gymnastics meet in that participants compete for a score in which they
are judged on style and difficUlty
· Competitions can divide participants into age and or ability levels
· Prizes - use companies in the area that cater to skaters, bikers and in-line skaters -
letting them know they can be a competition sponsor if they donate prizes- Pair of
skates, guards, pads, T-shirt, etc.
· Competitions are great ways to bring people together that like to pa'ticipate in these
sports! It also is an opportunity for participants to show their family what they like
to do.
· The 3a Lair talked about running a competition at their private facility but have
qualifying competitions at city parks.
B. Youth Programs and Private Lessons
· Certified instructors are available through the 3~a Lair Skate park 612-822-0232,
they usually pay their instructors $30/hour for private lessons, there was some
discussion about creating a database of qualified instructors, with phone nurrbers,
pay rates, etc.,
· The 3a Lair also has summer camps, which teaches participants the basics of the
sport and also focuses on safety.
· Group lessons, are a nice way for participants to meet other people with similar
interests and build skills.
· The 3ra Lair would like to have a "Skate Club" which would travel around to both
municipal and private skate parks in the area.
· Talk to the participants that are using your parks- fred out what they would like-
they may want to organize a competition and do a lotof the work for you.
· It is important to have consistency with your staff that are working with the skate
parks - they need to build a trusting relationship with the participants so they can
learn what their expectations are and what are some things they x~ould or would not
be interested in.
· Some skate parks have a time set aside for younger skaters- so they have a time
when they can come in and not be intimidated- usually early morning-
C. Special Events
Having a demo team come out to your park can be abig draw
o Remember to go over the rules of the park with stunts the demo team;
otherwise, the people watching will want to role model what ever the demo
team is doing
o Safety equipment is also a good thing for the demo team to role model
· Work with local skate shops to bring in a demo team for your event
¥. Park Operations
A. Admission Fees
· The majority of the cities only charged for Tier II parks
o The average cost was $5 per 2 hour session
o Some parks have season passes that ranged between $100- $300
Equipment Rental
o Bumsville 2002 equipment rates are as follows
0
O.
0
Skate Board Rental $5.00
In-Line Skate Rental $5.00
Helmet Rental $2.00
Knee Pad Rental $2.00
Elbow Pad Rental $2.00
Wrist Guard Rental $2.00
Package (helmet, elbow, knee, wris0 $2.00
Hours of Operation
o Outdoor parks usually are open until dusk, unless they have lighting
o Indoor parks have more flex~ility and can be open year round and longer daily
hburs.
o Many parks break down their skating time into 2 hour sessions
o Mornings usually have the lov~est numbers of attendance
Staffing
O
O
Parks seemed to have 1 or 2 staff on at all times
Burnsville, has two people on, one of which is over 20 years old
· Maintenance
o Sweep daily
o Wipe off after rain
o Tighten screws
o Maintenance will be more of an issue if you a'e taking down your structure
every season- making it less stable
o Have a daily checklist for staffto go over at the beginning and end of each shift
o At least once a year there should be an extensive check of all equipment
Please fill out the enclosed evaluation form and send to:
Eric Boettcher
801 Washington Street
Northfield, MN 55057-2598
Professional Contacts at the Round Table
TrueRide 3'a Lair
218-525-2625 612-822-0232
www. trueride.com www.3rdlair, com
Skate & Bike Park Round Table Discussion Registrants.
October 11, 2001
City Name Address Phone Number
Apple Valley Bill Baird 7100 West 147'h Street 952-953-2300
Apple Valley Scott Breuer 7100 West 147t~ Street 952-953-2300
Apple Valley Gary Pietig 7100 West 147t~ Street 952-953-2300
Blaine Jim Peterson 9150 Central Avenue 763-785-6161
Breckenrid~e Sandy Tschepen 420 Nebraska Avenue 218-643-2758
.Brooklyn Park Mary Pat Black 5600 85t~ Avenue North 763493-8344
Burnsville Dean Mulso 100 Civic Center Parkway 952-895-4653
Chaska Joan Seedorf 1661 Parkridge Drive 952448-5633
Cottage Grove Diane Evans 7516 80a' Street 651-458-2834