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HomeMy WebLinkAbout10A - Oertel Architects MEETING DATE: AGENDA # PREPARED BY: AGENDA ITEM: DISCUSSION: 9/15/2004 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORf SEPTEMBER 20, 2004 10A AL FRIEDGES, PARKS AND FLEET SUPERVISOR CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE HIRING OF OERTEL ARCHITECTS TO COMPLETE DESIGN DEVELOPMENT FOR CONCESSION/RESTROOM BUILDING ADDITIONS AT SAND POINT BEACH AND THE PONDS ATHLETIC COMPLEX. History This agenda item is to request authorization to hire Oertel Architects to provide professional services to design park additions to the concession/restroom buildings at Sand Point Beach and The Ponds. Both of the existing facilities need to be upgraded to meet our growing community's needs and current guidelines. Each is scheduled in the Capital Improvement Program (CIP) - one in 2004 and the other in 2005. Current Circumstances Staff recommends that Oertel Architects provide professional services to design the additions to existing concessionlrestroom buildings at Sand Point Beach and The Ponds. The building at Sand Point Beach was originally built in 1980, and the Pond's building was built in 1981. The buildings at that time were not built to the ADA standards which were promulgated in 1990. The renovation of the concession at Sand Point Beach is scheduled in the CIP for 2004. The concessions at Sand Point Beach need to be upgraded to meet the department of health regulations. The needs include additional counter space, more freezer and equipment space. Needs also include adding three compartment sinks. The plumbing and electrical needs to be upgraded. The bathrooms and facilities require changes to become ADA compliant. Finally, additional storage is needed for adequate space for life guards to have training, a first aid station facing the beach and storage for equipment (i.e. backboards, rescue tubes and beach maintenance supplies). Taken together these additions and upgrades will make the building compliant with safety, health and accessibility requirements. The Ponds concessionlrestroom building is identified in the 2005 CIP. Staff recommends accelerating the design of the Ponds building to coincide with the Sand Point Building addition to save on design costs. By combining the professional services in the same year, the result will be savings in both. To upgrade the Ponds building, many of the same improvements are needed as identified for the Sand Point Building, including additional storage space, upgraded plumbing and electrical bathrooms and facilities to comply with the ADA requirements. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 ISSUES: ALTERNATIVES: RECOMMENDED MOTION: APPROVED BY: 9/15/2004 The overriding reason for expanding and upgrading both facilities is community growth. The Ponds concession / restroom building was originally constructed to serve a park which included six softball fields. Today, the Ponds boasts eight softball fields, 1 baseball field, three soccer/football fields, a large modular playground system, a full-sized basketball court and complete trail system. Likewise, Sand Point Park has seen considerable increased usage as large groups regularly rent the two pavilions, while others enjoy the beach, fishing pier and playground equipment. In short, concession stand / restroom buildings which were constructed when our population was 7300 cannot meet the demands created by our current population of 20,000, let along our projected population of 42,000. In determining whether to authorize Oertel to complete design development for these projects, the Council should be aware of some significant cost changes. The 2004 Capital Improvement Program identifies $65,000 for the Sand Point Beach addition. This estimate did not adequately consider the magnitude of the renovations. Accordingly, a more realistic construction estimate is $80,000. Similarly, the addition to the Ponds building is included in the 2005 Capital Improvement Program at $35,000. We believe a more accurate estimate is $95,000. By having Oertel complete the design development for each building, we will have a more realistic estimate for each of the two improvements. The City Council would then be in a position to decide whether to undertake both projects in the same year or as set forth in the current CIP. The alternatives are as follows: 1. Approve Resolution 04-xx authorizing the execution of the City's standard professional services contract with Oertel Architects to design the improvements to the Sand Point Beach and The Pond's concessions buildings. 2. Table this item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. Maintenance Center 17073 Adelmann Street S.E. Prior Lake, Minnesota 55372 RESOLUTION 04-XX AUTHORIZING THE HIRING OF OERTEL ARCHITECTS FOR PARK PROJECT ADDITIONS TO SAND POINT BEACH AND THE PONDS. MOTION BY: SECOND BY: WHEREAS, Because of the continued growth of Prior Lake and updated health, handicapped access and safety requirements, the Capital Improvement Program contains funds for upgrades and additions to the concession/restroom building at Sand Point Beach (2004) and Ponds Athletic Complex (2005); and WHEREAS, Oertel Architects has provided the City with design efforts in the past and have submitted a proposal to provide design and planning services for Sand Point Beach Park and The Pond's park buildings; and WHEREAS, By designing both buildings at one time, the City can save $1200 or 10% of such costs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that: 1. The recitals set forth above are incorporated herein. 2. The City Council authorizes the Mayor and City Manager to execute the standard professional services contract with Oertel Architects in an amount not to exceed $12,350.00 to design additions to the Sand Point and Ponds concessionlrestroom buildings. Passed this 20th day of September 2004. YES NO Hauoen Hauoen Petersen Petersen Zieska Zieska LeMair LeMair Blombero Blombero { Seal } Frank Boyles, City Manager Q/l '\/?OOA. www.cityofpriorlake.com Phone 952.440.9675 / Fax 952.440.9678