HomeMy WebLinkAbout10B - Police Station/City Hall
CITY COUNCIL AGENDA REPORT
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
September 20, 2004 ~
108 ~I
Frank Boyles, City Manage~\
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION TO APPOINT AN OWNER'S
REPRESENTATIVE AND AUTHORIZE THE EXECUTIVE OF A CONTRACT TO
PROVIDE SERVICES FOR THE POLICE STATION I CITY HALL
CONSTRUCTION PROJECT.
DISCUSSION: Historv: The City Council has appointed a building committee consisting of Mayor
Haugen, Councilmember LeMair, City Attorney Pace, Police Chief O'Rourke and
myself. The committee has recommended and the Council has approved the
owner's representative delivery system for constructing the Police Station I City
Hall. The next step in is to appoint an owner's representative.
Current Circumstances: The committee solicited sample Requests for Proposals
(RFPs) The RFP was then reviewed and modified to address the City's particular
concerns and issues. Notice was posted on the City web site and five companies
requested and received copies of the RFP. All five had previously expressed
interest in being considered for the project. The deadline for submitting proposals
was September 9,2004. The City received five responses which are enclosed for
Council information. On Friday, September 10, 2004, the building committee
reviewed the five proposals and narrowed the eligible firms to three for interview.
On Tuesday, September 14. 2004. the building committee conducted interviews
with representatives of the following firms: 3 D/I, Constructive Ideas, and
Bossardt Corporation.
Conclusion: The interviews revealed what we knew all along: each of the firms
was highly qualified. This agenda item discusses the building committee's
evaluation of the candidates.
ISSUES:
The firm of 3 D/I offered a proposal featuring some unique software and a very
good support system for the lead owner's representative. Bossardt Corporation,
on the other hand, demonstrated considerable metropolitan area experience,
particularly for schools and private sector projects. The firm of Constructive Ideas
was ultimately selected because of their unique and extensive familiarity with the
construction of Police Stations.
Constructive Ideas is presently working with the cities of Maple Grove and
Plymouth. In the case of the former, a new government center and public safety
building is being constructed and in the latter, the public safety building is being
remodeled and expanded. Police Stations are unique in the security issues that
must be addressed while offering public access. Finally, the Constructive Ideas
proposal committed to the completion of all of the owner's representative tasks
the committee desired, at a cost comparable to the other firms. The Constructive
Ideas fee was the only "cost not to exceed" proposal, whereas the others could
have escalated if greater time were required in the design or construction phase.
www.cityofpriorlake.com
1:\COUNCIL\AGNRPTS\2004\OWNE~@~f ~44 7.4230 / Fax 952.447.4245
ALTERNATIVES:
RECOMMENDED
MOTION:
(1) Adopt Resolution 04-xx Approving the Building Committee's
recommendation to appoint Constructive Ideas as owner's representative for the
Police Station / City hall construction project and authorizing the Mayor and City
Manager to enter into the City's standardized professional services contract.
(2) Take no action and direct the building committee accordingly.
Alternative (1).
1:\COUNCIL\AGNRPTS\2004\OWNERS REP.DOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 04-XX
A RESOLUTION APPROVING THE RECOMMENDATION OF THE BUILDING COMMITTEE
TO APPOINT CONSTRUCTIVE IDEAS, INC. AS OWNER'S REPRESENTATIVE
FOR THE POLICE STATION / CITY HALL CONSTRUCTION PROJECT
AND AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER
INTO THE CITY'S STANDARD PROFESSIONAL SERVICES CONTRACT
Motion By:
Second By:
WHEREAS,. the Building Committee of the City Council has prepared a Request for Proposals for an
owner's representative for the Police Station I City Hall construction project and received
proposals from five firms; and
WHEREAS, the Building Committee conducted interviews with and evaluated the merits of three firms;
and
WHEREAS, based upon their evaluation, the Building Committee has recommended that Constructive
Ideas, Inc. be appointed as the owner's representative on the project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA
that:
1. The recitals set forth above are incorporated herein.
2. The firm of Constructive Ideas, Inc. is hereby appointed as the City's owner's representative for the
Police Station I City Hall construction project, subject to conformance with the City's Request for
Proposals and the proposal submitted by Constructive Ideas, Inc. on Thursday, September 9, 2004.
3. The Mayor and City Manager are hereby authorized to enter into the City's standard contract for
professional services as approved by the City Attorney with Constructive Ideas, Inc. provided such
action is taken within 14 days of the adoption of this resolution.
4. Funding for this contract shall be drawn from the Building Fund in an amount not to exceed
$126,000.
PASSED AND ADOPTED THIS 20TH DAY OF SEPTEMBER, 2004.
Hauaen Haugen
Blomberg Blomberg
LeMair LeMair
Petersen Petersen
Zieska Zieska
YES
NO
City Manager, City of Prior Lake
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245