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HomeMy WebLinkAbout7A - Downtown Assmt Hearing 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: REVIEWED BY: SUBJECT: OCTOBER 4, 2004 7A STEVE ALBRECHT, CITY ENGINEER BUD OSMUNDSON, PUBLIC WORKS DIRECTOR SPECIAL ASSESSMENT PUBLIC HEARING FOR DOWNTOWN STREET RECONSTRUCTION AND RAINWATER GARDEN CONSTRUCTION PROJECT #04.01 AND CONSIDER APPROVAL OF A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE PROJECT. DISCUSSION: Historv At its regular meeting of September 7, 2004, the Council approved Resolution 04- 136, which declared the cost to be assessed, ordered the preparation of the assessment roll and established the date of the Assessment Hearing as October 4, 2004 for the Downtown Street Reconstruction and Rainwater Garden Construction Project (Project #04-01). CurrentCi~ums~nces All benefiting property owners have been mailed a Statement of Special Assessments, which included information pertinent to their property such as the total proposed assessment amount and the assessment rate. The Notice of the Special Assessment Hearing was published in the newspaper on September 18th and September 25th, 2004. The total project cost for the improvements is $1,763,480.00. It is proposed to be funded through tax levy, Municipal State Aid funds, TIF Bonds, Rainwater Garden Grant and assessments. The Assessment Review Committee recommends that $785,550.00 of the total project cost be paid through Municipal State Aid funds, TIF Bonds, and Rainwater Garden Grants. The remaining project cost of $977,930.00 would be paid for by tax levy $586,420.00 (60%) and special assessments against benefiting property owners $391,510.00 (40%) in accordance with the City's Special Assessment Policy. There are 43 benefiting properties (including city owned property) with 3,290 feet of assessable frontage in the project. The project is being assessed on a per front foot basis. The assessment term is ten (10) years for paving. Added to the first installment (2004) will be an additional 88 days of interest, which accounts for the remainder of 2004 following the Assessment Hearing. An interest rate of 6% will be charged in accordance with the City Assessment Policy. (i.\Agpnrh.\Agpnil,,()LI\,....1.nl TMPAl-I nnr www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 Under State Statute, the City may only assess a property up to the amount the property is specially benefited by the public improvement. Special benefit is determined by evaluating the difference between fair market value before and after the project. The Property owners who believe that the proposed assessment exceeds the special benefit have a right to appeal their assessments as per Minnesota Statutes Chapter 429. Written objections must be signed and filed with the City Manager prior to the Assessment Hearing or presented to the Council at the Hearing. Within 30 days of the hearing, the owner must also file the appeal in District Court. No appeals were received at the time this report was prepared. We have apprised each of the property owners of our Deferred Assessment Program. Conclusion The Council should open the public hearing, receive public input and then close the public hearing. If certain issues need additional study, those issues could be referred to the Special Assessment Review Committee for evaluation and recommendation; otherwise, it would be appropriate to approve the attached resolution. Statutes require that special assessments must be certified to the County by November 30th. Since property owners must be allowed 30 days to payoff their assessments interest free, the assessment roll must be adopted prior to November 1,2004. Issues The Special Assessment Review Committee has evaluated the proposed assessments and proposes the following findings and recommendations to the City Council: The Special Assessment Review Committee recommends that the Front Foot Assessment method be used for the project. The method is appropriate because the lots vary in width and they do not all receive the same benefit. The proposed amount to be assessed against the benefiting properties is $391,510.00. There are 3,290 assessable front feet in the project area that are being assessed at a 40% of the actual cost of the project. Based on the foregoing, the proposed assessment is $119.00/ff. This is $6.001ff less than earlier estimates. The Special Assessment Review Committee believes that the special benefit received by each of the affected properties exceeds the proposed assessment. Representatives of the appraisal firm of Patchin, Messner and Dodd will be present to give a brief presentation regarding their experience with special assessments for downtown improvements made in other communities and in support of the assessments recommended to the Council this evening. G:lAgendalAgenda04\04-0 lIMP AH.DOC FINANCIAL IMPACT: The following is a summary of the financing of the improvements. ALTERNATIVES: RECOMMENDED MOTION: Fundina Source Proiect #O4'()1 Assessments. $391,510.00 Tax Lew* $586,420.00 MSA Funds $406,800.00 TIF Bonds $360,000.00 Rainwater Grant $18,750.00 Proiect Total $1,763,480.00 . The numbers shown above include 26% indirect costs for engineering, administration, and financing. The focus of tonight's hearing is whether the affected properties have been specially benefited equal to or greater than the amount of the proposed assessment for each property, and whether the assessment has been calculated accurately and in accordance with City Assessment Policy. The alternatives are as follows: 1. Approve a resolution adopting the assessment roll as submitted. 2. Approve a resolution subject to Council approved changes. 3. Close the hearing and direct the Special Assessment Review Committee to examine issues or concerns raised at the hearing and provide a recommendation for Council action at a special meeting. A motion and second to adopt a Resolution Adopting Assessment Rolls for Project 04-01 Downtown Street Reconstruction and Rainwater Garden Construction. REVIEWED BY G:lAgendalAgenda04\04-0 lIMP AH.DOC 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 04.XX RESOLUTION ADOPTING ASSESSMENTS FOR PROJECT #04.01 FOR DOWNTOWN STREET RECONSTRUCTION AND RAINWATER GARDEN CONSTRUCTION PROJECT MOTION BY: SECOND BY: WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessments for Project 04-01 Downtown Street Reconstruction and Rainwater Garden Construction Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable on an equal principal method extending over a period of ten (10) years for paving. The first installment shall be the annual principal plus interest calculated from the Public Hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of six (6) percent per annum from the date of adoption of this assessment resolution. To the first installment shall be added eighty-six (88) days of interest on the entire assessment from the date this resolution is adopted to December 31, 2004. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of the payment, except that no interest will be charged if the entire assessment is paid within thirty (30) days, and the individual may at any time thereafter, pay to the City's Finance Director the entire amount of the assessment remaining unpaid, excepting the installment portion appearing upon the current year's property tax statement. 4. The Finance Director shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of Scott County. Such assessments shall be collected and paid to the City in same manner as other municipal taxes. 5. The final project cost apportionment has been determined to be $1,763,480 of which $586,420, $406,800, $360,000, and $18,750 shall be paid from Tax Levy, Municipal State Aid, TIF Bonds and Rainwater Garden Grant, respectively, and $391,510 to be assessed to the benefited property owners at the n.","'JT .. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 assessment rate of $119.00 per front foot per the attached assessment roll. Passed and adopted this 4th of October, 2004. YES NO Hauaen Hauaen Blambera Blombera LeMair LeMair Petersen Petersen Zieska Zieska {Seal} Frank Boyles, City Manager 04.0limprovhear .... z w .. .. 9 w ii:i o l:! z ~ .... z ~ ~ ;i i ~ .... ., '" ~!\!~ ~ ~~ ~~~S~og~a Q._t/t.-"'.-NllClW Iii ~ 0" Zt=) .:.: o z ., >=-~WW W.. 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