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Home My WebLink About092004 Regular16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING MINUTES September 20, 2004 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Acting Mayor Zieska, Councilmembers Petersen and LeMair, City Manager Boyles, City Attorney Pace, Planning Director Kansier, Public Works Director Osmundson, Communications Coordinator Oster, and Administrative Assistant Meyer. Mayor Haugen and Councilmember Blomberg were absent. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concems to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Bo¥1es: Reviewed the procedure for the public forum. No persons were present to address the Council. APPROVAL OF AGENDA: MOTION BY PETERSEN, SECOND BY LEMAIR, TO APPROVE THE AGENDA AS SUBMITTED. VOTE: Ayes by Petersen, Zieska and LeMair, the motion carded. APPROVAL OF MEETING MINUTES MOTION BY LEMAIR, SECOND BY PETERSEN, TO APPROVE THE SEPTEMBER 7, 2004 REGULAR MEETING MINUTES AS SUBMITTED. VOTE: Ayes by Petersen, Zieska and LeMair, the motion carried. CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of Treasurer's Report. (C) Consider Approval of Building Permit Report. (D) Consider Approval of Animal Warden Monthly Report. (E) Consider Approval of Monthly Fire Call Report. Boyles: Reviewed the Consent Agenda items proposed. MOTION BY PETERSEN, SECOND BY LEMAIR, TO APPROVE THE CONSENT AGENDA. VOTE: Ayes by Petersen, Zieska and LeUair, the motion carded. ITEMS REMOVED FROM THE CONSENT AGENDA: NONE. www. cityofpriorlake, com Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes September 20, 2004 PUBLIC HEARINGS: Consider Approval of a Vacation of a Utility Easement at 5191 Hope Street (Mark Ruths) Kansier: Reviewed the agenda item in connection with the staff report. LeMair: Asked if the easement will be needed in the future. Kansier: Since the water line has been relocated, there is no public purpose for the area proposed to be vacated. Also advised that staff has discussed reviewing these types of situations on an annual basis to be more customer-friendly and efficient. No person were present to address the Council as part of the public hearing. MOTION BY PETERSEN, SECOND BY LEMAIR, TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Petersen, Zieska and LeMair, the motion carded. MOTION BY PETERSEN, SECOND BY LEMAIR, APPROVING A RESOLUTION 04-141 VACATING A DRAINAGE AND UTILITY EASEMENT LOCATED ON PROPERTY AT 5191 HOPE STREET (Mark Ruths). VOTE: Ayes by Petersen, Zieska and LeMair, the motion carried. PRESENTATIONS: NONE. OLD BUSINESS: Consider Approval of a Resolution Approving a Preliminary Plat for Maple Glenn. Moore: Reviewed the agenda item in connection with the staff report. Petersen: Asked if the cul-de-sac elevation near TH13 was lower than TH13. Albrecht: Explained that there will be a series of landscaping berms along TH13 to help mitigate noise and light impacts from TH13. Those berms will also be engineered to provide drainage. LeMair: Asked the location of the trail and sidewalk. And also the definition of a high-quality fen. Moore: Explained that in laymen's terms the water body is a cranberry bog that has not been subject to farmland runoff, so the plant species are more native. Also explained that the trail runs from TH13 to the farthest cul-de-sac and into the park area. A sidewalk runs opposite. 7ieska: Asked about the acquisition of property to the south. Todd Bodem (developer): Advised that they are working to acquire additional property south of this plat in order to continue development of the area. Zieska: Pointed out that the plat bisects lot 4 on the southerly end of the plat. Boyles: Advised that the lot cannot be developed until a development plan is approved for the property to the south. City Council Meeting Minutes September 20, 2004 Moore: Confirmed. MOTION BY LEMAIR, SECOND BY PETERSEN, APPROVING RESOLUTION 04-142 APPROVING A PRELIMINARY PLAT FOR MAPLE GLENN. VOTE: Ayes by Petersen, Zieska and LeMair, the motion carried. Consider Approval of a Proposal to Prepare a Report to Consider Amendments to the Zoning Ordinance with Respect to Building Height. Boyles: Reviewed the agenda in connection with the staff report. LeMair: Did not see any issue with finding out what the advantages and disadvantages might be and in what areas. Petersen: Added that from a public safety standpoint, there are already high-density, tall buildings that the City serves in the Mystic Lake area. Zieska: Added that with escalating land prices, it might be more cost effective to go up rather that wide. MOTION BY PETERSEN, SECOND BY LEMAIR, DIRECTING STAFF TO PREPARE A REPORT TO CONSIDER AMENDMENTS TO THE ZONING ORDINANCE WITH RESPECT TO BUILDING HEIGHT.. VOTE: Ayes by Petersen, Zieska and LeMair, the motion carried. NEW BUSINESS Consider Approval of a Resolution Authorizing the Hiring of Oertel Architects to Complete Design Development for Concession / Restroom Building Additions at Sand Point Beach and The Ponds Athletic Complex. FR~EDGES: Reviewed the agenda item in connection with the staff report. LeMair: Clarified that this item is to authorize the expenditure for the architectural services. Friedqes: Confirmed. LeMair: Commented that it is clear that park use has exceeded park facilities. Believed it is appropriate to get the architectural plan in order to get additional cost estimates. Petersen: Asked if it would be more cost effective to build a second facility at these parks and just leave the existing buildings. It would be more convenient to have two buildings to eliminate the distance a user would have to walk. Friedqes: Staff could look at the feasibility of a second building, but there would still be a cost associated. The existing buildings would need to be improved and brought up to ADA standards. LeMair: Pointed out that the point should be to bring the facilities up to ADA standards. Boyles: Some of the down-side to two facilities is the cost of sewer and water extension, but there is a convenience to the user that Councilmember Petersen brings up. Zieska: Agreed that the facilities need to be updated and that Prior Lake is a recreation community and people appreciate the investments the City puts into its parks. 3 City Council Meeting Minutes September 20, 2004 MOTION BY LEMAIR, SECOND BY PETERSEN, TO APPROVE RESOLUTION 04-143 AUTHORIZING THE HIRING OF OERTEL ARCHITECTS TO COMPLETE DESIGN DEVELOPMENT FOR CONCESSION / RESTROOM BUILDING ADDITIONS AT SAND POINT BEACH AND THE PONDS ATHLETIC COMPLEX. VOTE: Ayes by Petersen, Zleska and LeMair, the motion carried. Consider Approval of a Recommendation from the Building Committee to Appoint an Owner's Representative for the Police Station / City Hall Project and Directing the Preparation of a Professional Services Contract. Boyles: Reviewed the agenda item in connection with the staff report. LeMair: Discussed the process of identifying the type of construction delivery system, followed by the evaluation of the proposals submitted and the interview of the companies. The owner's representative form puts the responsibility for leading the project on the expert rather than putting a staff member as the lead. Constructive Ideas was selected because they were the strongest in all of the criteda areas. Petersen: Comfortable with the effort and recommendation of the committee. Zieska: Agreed. Asked Mr. Wolters to introduce himself. Bill Wolters (Constructive Ideas): Owner of company and in the business for 35 years. This project is specialized because of its police and City Council chambers components. Advised that he Is excited to move the project forward. Zieska: Eager to get the project moving as well. The next steps are to select an architect and identify the site for the facility. MOTION BY LEMAIR, SECOND BY ZIESKA, TO APPROVE RESOLUTION 04-144 APPOINTING AND OWNER'S REPRESENTATIVE FOR THE POLICE STATION / CITY HALL PROJECT AND DIRECTING THE PREPARATION OF A PROFESSIONAL SERVICES CONTRACT. VOTE: Ayes by Petersen, Zieska and LeMair, the motion carried. OTHER BUSINESS Petersen: Commented that several residents have commented that there has not been as visible water patrol on the lake as in the past. Would like the Sheriffs Dept. to address the Council on the patrol strategies for Prior Lake. With no other comments from Councilmembers, a motion to adjourn was made and seconded. The meeting adjoumed at 8:45pm. Franl;, Bo~y.~~ity~Manager Ke ing Secretary