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HomeMy WebLinkAbout10A - Architect PD City Hall MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: HISTORY: CITY COUNCIL AGENDA REPORT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 November 1, 2004 , ~ ~~:nk Boyles, City Manage~~ CONSIDER APPROVAL OF A RESOLUTION SELECTING AN ARCHITECT FOR THE POLICE STATION/CITYHALL BUILDING AND AUTHORIZING EXECUTION OF A STANDARDIZED CONTRACT. The City Council has established a Police Station/City Hall subcommittee consisting of Mayor Haugen and Council member LeMair. Staff members on this committee also include myself, Bud Osmundson and Bill O'Rourke. Suesan Pace is also a member. Last month this committee solicited proposals for owner's representative services. On October 4, 2004 the City Council authorized the appointment of Bill Wolters, dba Constructive Ideas as the City's owner's representative for this project. With the assistance of Mr. Wolters the subcommittee prepared a request for proposal for architectural services and distributed it to seven firms. Five of the firms had been identified by Mr. Wolters as specialists in Police Station/City Hall buildings. The other two firms were sent proposals because they previously expressed interest in the project. On Wednesday, October 20, 2004, the City received four proposals. The firms submitting proposals were: . Ankeny Kell Architects . BKV Group . Thorbeck Architects . Wold Architects Council members have received a copy of each of these proposals. On Friday, October 22,2004 the subcommittee met to review the proposals and identify which firms should be considered as finalists. Mr. Wolters prepared three documents to assist the subcommittee In this effort including: . Architectural Proposal Review by Constructive Ideas Inc. . Analysis of Design Fees . Analysis of Disciplines and Consultants Each council member received a copy of these documents with the proposals. After considerable discussion, the subcommittee decided to reduce the firms for interview to two. Ankeny Kell was not included in the final list because of their limited experience with owner's representative delivery system. Thorbeck was not included either, because the majority of their work is remodeling, not new construction and their proposed cost was the highest. www.cityofpriorlake.com N:\10A.DOC Phone 952.447.4230 / Fax 952.447.4245 On Wednesday, October 27,2004 the subcommittee interviewed Wold and BKV Group. The group concluded that either firm could satisfactorily complete the project. The majority of the subcommittee supported Wold for the following reasons: . Wold had taken considerably more time to learn about the City's values, vision and priorities and incorporated what they learned into their proposal. Wold also took the time to understand the 2020 Vision and how it relates to this project. . Wold has conducted generally comparable work including Farmington City Hall. They also were the architects for the new Prior Lake High school. . Wold presenters were the professionals responsible who will be responsible for the project. . Wold has a demonstrated history of bringing projects in on budget. . Wold is modifying their web site to allow customers to log in to receive electronic updates. They are the only firm making this accommodation to improve communication. . Wold's 6% of approved construction cost was comprehensive in that it included parking structures and interior design and was lowest of the fees proposed. ISSUES: The committee was pleased about the quality of the architectural firms which submitted proposals. The value of the owner's representative also became apparent during this process. Bill Wolters prepared three documents, which helped the committee to better analyze the proposals. He also prepared questions for the architects to answer, which clarified aspects of the proposals that were ambiguous. ALTERNATIVES: 1. Take no action and request that the subcommittee prepare additional information. 2. Motion and second to adopt the attached resolution appointing Wold Architects to provide architectural services for the Police Station/City Hall Project in accordance with the City's RFP and the firm's proposal and authorize the Mayor and City Manager to execute a standardized professional service agreement as approved by the City attorney for the completion of this work. RECOMMENDED ACTION: Alternative 2. N:\10A.DOC 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 04-XX A RESOLUTION APPOINTING WOLD ARCHITECTS TO PROVIDE ARCHITECTURAL SERVICES FOR THE POLICE STATION / CITY HALL CONSTRUCTION PROJECT. Motion By: Second By: WHEREAS, the City Council has appointed a Building Committee for the construction of the Police Station / City Hall; and WHEREAS, that committee has recommended and the City Council has appointed an owner's representative for this project; and WHEREAS, the committee and owner's representative have prepared a request for proposal which was publicized on the City web site and distributed to seven firms; and WHEREAS, after consideration of the proposals submitted by four firms, and interview of two finalists, the committee has recommended the selection of Wold Architects. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1. The recitals set forth above are incorporated herein. 2. The firm of Wold Architects is hereby selected to provide architectural services for the Police Station / City Hall construction project in accordance with the City's Request for Proposal dated October 8, 2004, and the proposal submitted by Wold Architects. 3. The Mayor and City Manager are hereby authorized to execute the City's Standardized Professional Services Agreement with modifications as approved by the City Attorney. 4. Funds for these serves shall be drawn from the Police Station / City Hall Construction Account in an all-inclusive amount not to exceed 6% of the estimated approved construction cost, and reimbursable costs not to exceed $3000 per $1 million of the construction costs. PASSED AND ADOPTED THIS 1ST DAY OF NOVEMBER, 2004. Haunen Haunen Blombern Blombern LeMair LeMair Petersen Petersen Zleska Zleska YES NO City Manager, City of Prior Lake www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245