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HomeMy WebLinkAboutAgenda & Minutes 16200 Eagle ~~~~v~~~ PPUNCIL MEETING AGENDA Prior Lake, MN 55372-1714 r--"--_.._-'---"---'-"--~ 1 NOVEMBER 15, 2004 ; 7:00pm Fire>Station No.1 1. 2. 3. 4. 5. A) Consider Approval of I nvoices to be Paid. B) Consider Approval of Treasurer's Report C) Consider Approval of Building Permit Report D) Consider Approval of Animal Warden Monthly Report E) Consider Approval of Monthly Fire Call. F) Consider Approval of a Cooperative Agreement Between the City of Prior Lake and ISO 719 for School Resource Officer. G) Consider Approval of a Resolution Authorizing Execution of the CityJs standard Professional Services Agreement for Design of Candy Cove Trail, Centennial Street and Miscellaneous Utility Improvements (Proj. #05-01) H) Consider Approval of a Resolution Approving the Final Plat and Authorizing Execution of a Standardized Development Contract for the Plat to be Known as The Wilds North 4th Addition-.- I) Consider Approval of a Resolution Approving a Premise Permit for Lawful Gambling for Baseball Association #191. n:/l11504 www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 6. 7. 8. A) Presentation on Water Patrol Activities (Sheriff Menden) B) Progress in Prior Lake Community Dev~lopment (John Sullivan) C) Proclamation Declaring November 15th.~ 21st as MinnesotaChemical Health Week in Prior Lake. - 9. A) Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Solicitation of Bids for Construction of Concessions/Restroom Building Additions at Sand Point Beach and The Ponds Athletic Complex. B) Consider Approval of a Follow-Up Report on Wilds Parkway. 10. A) Consider Approval of a Resolution Approving Conditional Use Permit to Allow an Antenna Tower to be Located within the Minimum Setback and Authorizing the Mayor and City Manager to Sign the Civil Defense Tower Agreement. (Case File #04-122) B) Consider Approval of a Resolution Authorizing Acquisition of Pleasure Rink Lighting at Oakland Beach Park and Willows Park as Identified in the 2004 Capital Improvement Program. C) Consider Approval of a Resolution Authorizing the Administration of a Survey in Conjunction with the Update of the 2020 Vision and Strategic Plan. 0) Consider Approval of a Resolution Accepting the Resignation of City Councilmember Andrea Blomberg, DeclariDg a Vacancy on the City Council, and Proposing a Procedure for Filling the Vacancy. 11. 12. n:/111504 -..-...-.......-.--.. -----,--_.._-~.._._--~,..__..__._..._....._............_._.......-........--....,.-..,...- ,----- 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING MINUTES November 1, 2004 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Blomberg, Petersen, Zieska, and LeMair, City Manager Boyles, City Attorney Pace, Public Works Director Osmundson, Communications Coordinator Oster, and Assistant to the City Manager Meyer. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Boyles: Reviewed the procedure for the public forum. No persons were present to address the Council. APPROVAL OF AGENDA: Boyles: Noted that Item 5D (Consider Approval of Lawful Gambling Premise Permm that was distributed to Council members and was to be added under the Consent Agenda should instead be considered under New Business as Item 10C. MOTION BY LEMAIR, SECOND BY ZIESKA, TO APPROVE THE AGENDA AS AMENDED. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. APPROVAL OF MEETING MINUTES MOTION BY PETERSEN, SECOND BY BLOMBERG, TO APPROVE THE OCTOBER 18, 2004 REGULAR MEETING MINUTES AS SUBMITTED. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of an Amendment to the 2004 Official Fee Schedule Relating to Body Art. (C) Consider Approval of Resolution 04-164 Authorizing the Mayor and City Manager to Execute a Standard Development Agreement for The Preserve at the Wilds. Boyles: Reviewed the Consent Agenda items proposed. MOTION BY PETERSEN, SECOND BY BLOMBERG, TO APPROVE THE CONSENT AGENDA AS SUBMITTED. VOTE: Ayes by Haugen, Petersen, Blomberg, Zieska and LeMair, the motion carried. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes DRAFT November 1 , 2004 ITEMS REMOVED FROM THE CONSENT AGENDA: NONE. PUBLIC HEARINGS: NONE. PRESENTATIONS: Proclamation for Youth Appreciation Week for the 1st Week in November. Hauaen: Reviewed the proclamation for Youth Appreciation Week and declared the first week in November as Youth Appreciation Week in Prior Lake. Presentation to Retiring Advisory Body Members (1) Margi Atwood, Planning Commission; and (2) Lori Helgestad, Parks Advisory. Hauaen: Reviewed the staff report which noted the contributions of Margi Atwood to the Planning Commission and Lori Helgestad to the Parks Advisory Committee. Thanked each for their time and dedication to the Prior Lake community and presented Lori Helgestad with a recognition plaque. Margi Atwood was unable to be present. Helaestad: Thanked the City staff for their attention and leadership. Believed the City was in good hands and everyone on the staff in her experience is top notch. Presentation by City Council to Jeanette White Dedicating an Overlook in Lakefront Park in Memory of Gene White. Bovles: Thanked Jeanette White for attending the meeting so that the City Council can formally recognize the contributions Gene made to the Prior Lake community. Hauaen: Presented Jeanette a plaque dedicating the overlook in Lakefront Park in memory of Gene White. Jeanette White: Thanked the City Council for its recognition of Gene, and her friends and family for sharing in the recognition. Further commented how proud she and her family are of Gene and his accomplishments. Further shared with the audience Gene's compassion, love and dedication to the Prior Lake community. OLD BUSINESS: Consider Approval of a Resolution Canceling a Standard Professional Services Contract with WSB & Associates, and Executing a Standard Professional Services Contract for the Potable Water System Comprehensive Plan Update with Engineering Resources Incorporated (ERI). Osmundson: Reviewed the agenda item in connection with the staff report. Blombera: Asked if there is a fiscal impact. Osmundson: Advised that the new firm advised that they would complete the work for the amount remaining in the contract. Petersen: Believed it admirable of WSB to release the contract, recognizing they no longer had the available resources. 2 City Council Meeting Minutes DRAFT November 1, 2004 MOTION BY PETERSEN, SECOND BY BLOMBERG, APPROVING RESOLUTION 04-165 CANCELING A STANDARD PROFESSIONAL SERVICES CONTRACT WITH WSB & ASSOCIATES AND EXECUTING A STANDARD PROFESSIONAL SERVICES CONTRACT FOR THE POTABLE WATER SYSTEM COMPREHENSIVE PLAN UPDATE WITH ENGINEERING RESOURCES INCORPORATED (ERI). VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. NEW BUSINESS Consider Approval of a Report Recommending Selection of an Architect for the Police Station / City Hall Construction Project and Authorizing Execution of the City's Standardized Contract. BOYLES: Reviewed the agenda item in connection with the staff report. Bill Wolters (Construction Manager): Reviewed the connection between the City's 2020 Vision and Strategic Plan and this construction project. Further reviewed the selection and evaluation process and introduced Michael Cox from Wold Architects. Michael Cox (Wold Architects): Thanked the City for the opportunity to participate in the process. Commented on the assets within the Prior Lake community and their understanding of the needs that need to met in making a facility of this type contribute to the long-term goals of the City. Zieska: Asked the Building Subcommittee to evaluate how using an Owner's Representative process in cooperation with an architect benefited the project. Further commented that he has seen the work of Wold in the new high school and pointed out that they are also the lowest bidder. Believed the situation was "win-win" from a quality and cost perspective. LeMair: Advised that Mr. Wolters role has been to provide leadership in facilitating the processes and evaluations when making decisions. Mr. Wolters understands what the City wants to accomplish and will work hard to lead us through the process. The City does not have the expertise on staff to lead us through the construction of a project of this type. It makes sense to have a person in place that can keep the project on task. Petersen: Commented that as the Council members had an opportunity to review each of the submitted proposals, it was clear that the Wold proposal went the farthest in understanding and researching the circumstances specific to Prior Lake. Blombera: Agreed with the recommendation. Asked if the web access was for the Council and subcommittee or for the public. leMair: Advised that the web site is intended to act as a review and history of the working meeting notes and timelines as the process moves forward. They are for the use of the Building Committee members and staff. Further commented that he is very much looking forward to moving the process forward, was impressed with the new high school facility, and was impressed with the Wold presentation and the teamwork that was demonstrated. Believes that the teamwork demonstrated in the interview process will carry forward into the project. Hauaen: Stressed how important the correlation with the 2020 Vision and Strategic Plan document is, and how the design of the project must demonstrate the relationship between Downtown Prior Lake, Lakefront Park, and the Lake in order to accomplish the goals of the 2020 Vision. MOTION BY PETERSEN, SECOND BY BLOMBERG, TO APPROVE RESOLUTION 04-166 SELECTING AN ARCHITECT FOR THE POLICE STATION / CITY HALL CONSTRUCTION PROJECT AND AUTHORIZING EXECUTION OF HTE CITY'S STANDARDIZED CONTRACT. 3 City Council Meeting Minutes DRAFT November 1, 2004 VOTE: Ayes by Haugen, Petersen, Blomberg, Zieska and leMair, the motion carried. Consider Approval of a Recommendation from the City Council Compensation Committee Regarding Per Diem for Planning Commission Members. Boyles: Reviewed the agenda item in connection with the staff report. Petersen: Believed that the Planning Commission does a tremendous amount of leg work for the City Council. It is a complicated and time-consuming effort. Therefore, believed the increase is warranted. LeMair: Agreed. Commented that even at $100 per meeting, it is not equitable given the amount of time and effort involved, but that at least this action would bring the compensation more in line with the value of their work. Zieska: Fully agreed. Expressed his appreciation for the efforts of the Planning Commission. Blombera: Agreed. Commented that there did not appear to be a need to step the salary from $65 to $75 to $100. If it is worth $100 per meeting, let's make it effective as of January 1st. Zieska: Did not believe there was a need to wait until January 1st. It should be effective immediately. Boyles: Advised that given the time of year, there would be no unmanageable budget impact. MOTION BY lEMAIR, SECOND BY ZIESKA, TO APPROVE THE RECOMMENDATION OF THE CITY COUNCil COMPENSATION COMMITTEE REGARDING PER DIEM FOR AN INCREASE IN THE PER DIEM FOR PLANNING COMMISSION MEMBERS TO $100 PER MEETING EFFECTIVE IMMEDIATELY. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. [ADDED - Consider Approval of a Premise Permit for Lawful Gambling for O'Malley's] Boyles: Reviewed the agenda item in connection with the staff report, advising that the premise permit is requested by Baseball Association #191. Hauaen: Commented that the Baseball Association #191 is a fundraising mechanism for the Bumsville School District #191. Did not believe that gaming activities in Prior lake should benefit Prior lake organizations. Suggested denial of the resolution. Petersen: Agreed with Mayor Haugen's assessment. Commented that it should first be offered to Prior Lake organizations. Zieska: Agreed with Councilmember Petersen, noting that if no other organization could be found, it could be further considered. Boyles: Advised that denying the request based upon that rationale is consistent with City Code Section 305. MOTION BY ZIESKA, SECOND BY PETERSEN, TO DIRECT CITY STAFF TO PREPARE A RESOLUTION WITH FINDINGS OF FACT TO DENY THE ORDINANCE IN ACCORDANCE WITH THE CITY CODE AND THE DISCUSSION TONIGHT. VOTE: Ayes by Haugen, Blomberg, Petersen, Zieska and LeMair, the motion carried. 4 City Council Meeting Minutes DRAFT November 1, 2004 OTHER BUSINESS Hauaen: Encouraged every citizen to vote tomorrow. Blomberg Announcement of Resignation Blombera: With deep regret, announced her resignation from the City Council to move to Avon, Minnesota and take over her family's business. The resignation from the City Council will be effective December 31, 2004. Further commented that she believed it in the best interest of the City Council, the City Staff and the new member, to announce early and afford everyone the opportunity to operate at full strength as quickly as possible. Also advised that if circumstances had been different, she fully intended to fulfill her commitment to the position. Noted that there are some unfinished items such as the site selection for the new City Hall / Police Station facility, and the adoption of the 2005 Budget, that she would like to finish before she resigns the seat. Thanked the residents, City staff, her family, and fellow Councilmembers who have supported her efforts on the Council. Hauaen: Complimented Councilmember Blomberg on her passion for her beliefs and the diversity and communication she brought to the table. Thanked her for her efforts over the past two years and wished her well in her new endeavor. Petersen: Valued Councilmember Blomberg's input and the diversity she brought to the Council. She will be missed. LeMair: Believed that Councilmember Blomberg brought diversity to the decision-making process, and challenged the members to think broadly. Sincerely thanked her for all her efforts and wished her well. Bovles: Discussed that the first step is to make the announcement, advertise, and solicit applications. Submittal of applications is followed by an interview process, and a selection. The member would be appointed to fulfill the vacated term until the next regular City Council election which would be November 2005. Frank Boyles, City Manager With no other comments from Councilmembers, a motion to adjourn was made an ec ded. The meeting adjourned at 8:05pm. 5 ~""'~~-~'---"_._-"'-----r-'--"----~'---~---