HomeMy WebLinkAbout5I - Chain Link Fence Purchase
MEETING DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
CITY COUNCIL AGENDA REPORT
DECEMBER 6, 2004
51
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE
PURCHASE AND INSTALLATION OF CHAIN LINK FENCE BY THE FENCE
COMPANY, INC. AT THE FUTURE SITE OF THE WATER TREATMENT
PLANT IN THE BROOKSVILLE IDLLS ADDITION.
Historv
As part of the City's vulnerability assessment, staff addressed a need to protect the
City's wells and future treatment plant site. Since 3 wells are already located on this
site, the report indicates that the installation of fencing is an appropriate safeguard.
Staff has initiated appropriating money for fence around this site in two phases for the
2004 and 2005 budget years.
To gamer input from residents in the neighborhood, staff held an informational meeting
on September 29,2004 at the Maintenance Center to address resident's concerns
regarding the fence installation and treatment plant site.
After listening to the concerns of the neighborhood, staff outlined the following steps:
1. The City would install a gate at the west entrance, and fence along the south
and east property boundary, with a 10 - 12 foot separation of the property line.
2. The location of the north fence will not be determined until the water treatment
plant is designed.
3. During the design of the treatment plant, staff would hold another
neighborhood meeting to discuss the location of the north fence installation.
Issues
Staff recommends that the fence be purchased and installed for the following reasons:
1. Provide security for well site and future treatment plant.
2. Limit access to only Public Works staff.
3. Prevent dumping of yard waste.
4. Required for construction of future treatment plant.
5. Identified in City's Vulnerability Assessment sent to US EPA and passed by
City Council in June 2004.
Costs
Staff has received the following quotes for fencing including installation:
Fence and Installation
Vendor Town & Country Fence Fenc-Co, Inc.
1081 linear feet x 8' Tall
1 double swing gate $23,625.00 $21,926.25
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ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
The lowest responsible quote was Fenc-Co., Inc. During the installation of the fence,
the actual footage went up approximately 100 feet so that the final cost is $24,124.25
The alternatives are as follows:
1. Approve the resolution authorizing the purchase of fence and installation by Fenc-
Co., Inc.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Staff recommends alternative number 1.
U:\Eldred\Agenda, resolutions\2004 agenda\CHAIN LINK FENCE.DOC
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Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
RESOLUTION 04-XX
A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF CHAIN LINK
FENCE BY FENC-CO, INC.
MOTION BY:
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
SECOND BY:
As part of the City's Vulnerability Assessment, staffhas addressed a need to protect
the City's wells and future treatment plant site; and
Resident's concerns regarding the fence installation and treatment plant site were
addressed at an informational meeting on September 29,2004; and
A chain link fence would limit access to only Public Works staff, prevent dumping of
yard waste and vandalism. The fencing is required for construction of future
treatment plants; and
The fencing is identified in City's Vulnerability Assessment sent to U.S. EPA and
passed by Council in June 2004; and
In accordance with the purchasing policy and state statute, the staff solicited
quotations for this work as identified in the staff report dated December 6, 2004.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes the expenditures for the purchase and installation of chain link
fence by Fenc-Co., Inc. in the amount of$24,124.25.
3. All purchases will be made in accordance with the City's Purchasing and Procurement policy.
Passed this 6th day of December 2004.
{ Seal }
YES
NO
Haugen Haugen
LeMair LeMair
Petersen Petersen
Zieska Zieska
Blomberg Blomberg
Frank Boyles, City Manager
www.citxo!!:riorlake.com
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