HomeMy WebLinkAbout9E - Winter Maintenance Policy
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
Maintenance Cen~'TY COUNCIL AGENDA REPORT
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
December 20th, 2004
9E
Bud Osmundson, Director of Public Works
CONSIDER APPROVAL OF A RESOLUTION UPDATING THE
WINTER MAINTENANCE POLICY.
Historv
The City Council adopted a Winter Maintenance Policy (WMP) for the City
in October 2002. Previous to that time the City followed policies that were
not in writing and were not communicated with the City Councilor
residents. The purpose of having a written policy is to provide the residents,
City Council, and City Staff a mutual understanding of the policies and
procedures for winter maintenance on city streets, trails, sidewalks, skating
facilities, and parking lots. In a more global sense the policy allows the staff
to prepare its annual budget for personnel and equipment which is impacted
by the expectations set forth in this policy. The League of Minnesota Cities
(LMC) encourages every City to adopt a written Winter Maintenance Policy.
This policy is a great communication tool to inform residents and businesses
of our snow and ice control procedures.
The purpose of this agenda item is to update the Winter Maintenance Policy
to reflect changes in the development of the City.
Current Circumstances
There are three issues which Staff requires direction from the City Council:
1. As part of the Ring Road Street reconstruction project a 5 ft concrete
sidewalk was installed on the south side of Park Nicollet Avenue
between Franklin Trail and Toronto Avenue and on the south side of
Village Lake Drive between Toronto Avenue and TH 13. These
sidewalks were installed to provide school access to children and
safety of pedestrians because these streets are considered collector
streets.
Staff recommends that we plow the sidewalk for the following
reasons: a) Park Nicollet and Village Lake Drive are collector streets
and the sidewalk provides area residents with a more secure facility
to walk on compared to the street. Generally, a trail or sidewalk on at
least one side of collector streets are plowed per the policy. b) The
sidewalk provides school access to the area children. c) The sidewalk
would be considered a High priority, the same as other school
access/safety sidewalks. The PAC concurred with Staffs
recommendation.
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2. As part of the 2004 street reconstruction project, a sidewalk was
added along Rutledge Street between Red Oaks Road and Ridgemont
Avenue. The sidewalk was added to provide a community trail to
the area residents, connecting to the Lakefront Park trail system. The
sidewalk would be considered a Low Priority, the same as other
community trail sidewalks.
3. There are various additions and deletions from the trails listed on
Exhibit C in WMP. Most are due to the growth of the City and street
reconstruction. Staff will review these orally with the Council, and
they are found in the attached WMP. We do not anticipate that these
changes will impact large numbers of residents.
Conclusion
Staff is requesting that the Council approve the changes to the Winter
Maintenance Policy so that they can be implemented for the upcoming
winter season. As stated when the policy was originally adopted, this policy
will be updated periodically as the City continues to grow and add streets,
trails, and parking lots requiring snow and ice control, or situations arise that
drive changes to the WMP. Council should direct staff to make the changes
as recommended or recommend changes of there own to the WMP.
FISCAL IMPACT: The changes requested will add to our winter maintenance demands. However,
the changes are only adding to growth areas and do not add to the level of
service currently provided residents.
AL TERNATIVES: The alternatives are as follows:
1. Approve a Resolution approving the Winter Maintenance Policy dated
December 20, 2004.
2. Table this item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
REVIEWED BY:
RECOMMENDED
MOTION:
U:\McConnick\Winter Maintenance Policy\Agenda WMP revisions 12-04.DOC
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Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55~SOLUTION 04-XX
MOTION BY:
SECOND BY:
WHEREAS,
The City Council adopted a Winter Maintenance Policy (WMP) in October 2002; and
WHEREAS,
The policy needs to be updated periodically as the City continues to grow and add
streets, trails and parking lots requiring snow and ice control; and
WHEREAS,
Additions to the policy are due to the growth of the City and the changes are from
the annual street reconstruction project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The City Council approves the changes to the Winter Maintenance Policy dated December 20, 2004.
Passed this 20th day of December 2004.
YES
NO
Haugen Haugen
Petersen Petersen
Zieska Zieska
leMair leMair
Blombero Blomberg
{ Seal}
Frank Boyles, City Manager
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Phone 952.440.9675 / Fax 952.440.9678
WINTER MAINTENANCE POLICY
Adopted by City Council
On October 7th, 2002
Updated: November 3rd, 2003
Updated: December 20th, 2004
1. Introduction/Purpose
The purpose of this Policy is to define and outline snow and ice control objectives and
procedures as established by the City of Prior Lake.
The City of Prior Lake believes that it is in the best interest of the residents for the City to
assume basic responsibility for control of snow and ice on City streets. Reasonable ice and snow
control is necessary for routine travel and emergency services. The City will attempt to provide such
control in a safe and cost effective manner, keeping in mind safety, budget, personnel and
environmental concerns. The City will use City employees, City owned or rented equipment and/or
private contractors to provide this service.
This Policy supersedes any and all previously written or unwritten policies of the City
regarding snow and ice removal. The Public Works Department will review this policy periodically
and will amend it as appropriate.
In the event of equipment failure, extreme snowfall, or other unanticipated events,
deviation from any standards may be expected.
2. When Will City Start Snow or Ice Control Operations?
The Public Works Superintendent will decide when to begin snow or ice control operations.
The criteria for that decision are:
A. Snow accumulation of 2 inches or more as measured in the City of Prior Lake;
B. Drifting of snow that causes problems for travel;
C. Icy conditions which seriously affect travel;
D. Time of snowfall in relationship to heavy use of streets.
Snow and ice control operations are expensive and involve the use of limited personnel and
equipment. Consequently snowplowing operations will not generally be conducted for snowfall of
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less than 2 inches.
To assure completion of priority areas, snow removal may be conducted on a 24-hour
basis, which may result in snow removal equipment being operated in residential areas during the
evening, night, and early morning hours.
3. How Snow Will be Plowed
Snow will be plowed in a manner so as to minimize any traffic obstructions. Generally, the
center of the roadway will be plowed first. The snow shall then be pushed from left to right. The
discharge shall go onto the boulevard area of the street. In times of extreme snowfall, the process of
clearing the streets of snow may be delayed, and it may not be reasonably possible to completely
clear the streets of snow.
Generally, operations shall continue until all roads are passable. Widening and clean up
operations may continue immediately or on the following working day depending upon conditions
and circumstances. Due to safety concerns for the plow operators and the public, operations may be
terminated after 10-12 hours to allow personnel adequate time for rest.
Cul-de-sacs will be plowed with one pass along the curb to provide an outlet for the
driveways, with snow being piled in the middle of the cul-de-sac. Crews will clean up the cul-de-sac
later that day or the following work day as time permits. Snow removal will only occur when no
storage space is available in the cul-de-sac area.
The downtown area will be plowed from curb to curb with the snow pushed into piles where
feasible. Crews will remove the snow piles during non-business hours as stated below.
4. Snow Removal
The Public Works Superintendent will determine when snow will be removed by truck from
an area. Such snow removal will occur in areas where there is no room on the boulevard for snow
storage and in areas where piles of snow have been created by City crews. Snow removal operations
will not commence until other snowplowing operations have been completed. Snow removal
operations may also be delayed depending on weather conditions, personnel and budget availability.
The snow will be removed and hauled to a snow storage area.
5. Priorities and Schedule for Which Streets will be Plowed
The City has classified City streets based on the street function, traffic volume, and
importance to the welfare of the community. Those streets classified as "Snow Plow Routes" will be
plowed first. These are high volume streets, which connect major sections of the City and provide
access for emergency fire, police and medical services. Exhibit A lists the "Priority Snow Plow
Routes". Exhibit B lists the "Daytime Snow Emergency Routes".
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WINTER MAINTENANCE POLICY
The second priority streets are those streets providing access to schools and commercial
businesses. The third priority streets are low volume residential streets. The fourth priority areas are
alleys.
Snow removal around fire hydrants will be performed when personnel and equipment are
available and will follow the same priorities as explained above, with top priority assigned to
clearing around hydrants at schools.
6. Parkin!! Restrictions
City Code 901.207 Winter Parking Restrictions: In order to expedite the prompt and
efficient removal of snow from the Streets of the City, it is unlawful for any Person to stop, stand or
park any Vehicle or permit it to stand on any Street within the City between the hours of two o'clock
(2:00) A.M. and six o'clock (6:00) A.M. from November 1 until March 31 of the following year. At
all other times of the year it is unlawful for any Person to stop, stand or park any Vehicle or permit it
to stand on any public Street within the City between the hours of two o'clock (2:00) A.M. and six 0'
clock ( 6:00) A .M. a fter a continuous 0 r intermittent snowfall during which there has been an
accumulation of two inches (2") or more of snow on any Street, and until the snow has been plowed
or removed to the full width of the Street. Any Vehicle parked in violation of this subsection may be
towed pursuant to Minnesota Statutes section 169.041. A violation of this subsection shall be a petty
misdemeanor.
7. Work Schedule for Snow and Ice Control Equipment Operators
Equipment operators will be expected to work eight to ten hour shifts on a regular basis. In
severe snow emergencies, operators sometimes have to work in excess of ten-hour shifts. After a
twelve-hour day, the operators will be replaced if additional qualified personnel are available.
8. Weather Conditions
Snow and ice control operations will be conducted only when weather conditions do not
endanger the safety of City employees and equipment. Factors that may delay snow and ice control
operations include: severe cold, significant winds, and limited visibility. In emergency situations,
crews will tolerate severe conditions to clear a path for emergency vehicles only.
9. Use of Sand" Salt and Other Chemicals
The City will use sand, salt and other chemicals when there is hazardous ice or slippery
conditions. The City is concerned about the cost and the effect of such chemicals on the
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WINTER MAINTENANCE POLICY
environment and may limit its use for that reason.
10. Sidewalks/Trails/Parkine Lots
Parks Department Winter Maintenance operations are prioritized according to the following eight
categories:
HIGH PRIORITY
Safety
Emergency
School Access
Public Facility-Building Access
MEDIUM PRIORITY
High Use Recreation
Hockey Rinks
LOW PRIORITY
Community Trails
Pleasure Rinks
Time tables for snow removal are based upon the priority of the particular trail, sidewalk, parking
lot, skating rink or access as set forth below.
Hieh
Snow removal should commence at the end of any snowfall and high
priority areas should be cleared in approximately 12 hours.
Medium
Snow removal will commence after high priority areas have been cleared
of snow and may be cleared in approximately 36 hours.
Low
Snow removal will commence any time after high and medium priority
areas have been cleared of snow. Low priority areas may be cleared in
approximately 48- 72 hours.
a. Trails" Sidewalks" Parkine Lots" and Accesses
It is the policy of the City to remove snow from the trails, sidewalks, parking lots, and
winter lake access areas in accordance with our Winter Maintenance Policy. Exhibit
C identifies each trail and sidewalk and whether each is considered high, medium, or
low in maintenance priority.
Generally the City will remove snow on at least one side of all collector and arterial
streets within the City. The City will generally remove snow on trails near schools,
most on collector streets, and some that would have to be driven by on the way to
other trails. These are listed in Exhibit C.
The following standards are adopted for providing winter maintenance to designated
trails, sidewalks, parking lots, and winter lake access:
1. Sidewalks and trails which abut private property shall not normally be cleared
of snow unless designated within this Policy. It shall be the responsibility of
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WINTER MAINTENANCE POLICY
the property owner to keep sidewalks clear of snow or ice in accordance with
City Code 701.100. If notice has been sent to owner/occupant and snow has
not been removed, the City may choose to remove the snow and ice and
charge the cost of removal to the property owner. The property owner would
first receive an invoice showing the appropriate charges. Failing to pay the
invoice would result in a one year special assessment against the benefiting
property. There is a minimum of $100 flat fee (or as determined periodically
by the City Council) for snow removal, and the City reserves the right to
charge additional fees as may be reasonable and appropriate.
2. The designated sidewalks, trails, parking lots, accesses, and rinks are normally
plowed, blown or swept. The method of snow removal depends on the
amount and type of snowfall.
3. Designated trails and sidewalks will be cleared as thoroughly as possible but
need not be cleared of all ice and snow, nor maintained to bare pavement.
b. Skatine Rinks
The following standards are adopted for providing winter maintenance to hockey and
pleasure ice-skating rinks which are listed on Exhibit D:
1. All rinks will be swept and flooded Monday through Friday if needed.
2. Ifrinks become rough or uneven due to weather conditions, i.e., warm weather,
frost boils, or freezing rain, rinks will be shaved Monday through Friday to
improve ice surface.
3. In the event of snow:
a. No rink will be maintained until snow fall ceases.
b. Maintenance crews will not normally be called in on the weekends or
holidays to maintain rinks, unless snow fall exceeds 2".
c. Hockey rinks are ranked as a medium priority and therefore will not be
maintained until high priority winter operations are completed.
d. Pleasure rinks are ranked as a low priority and therefore will not be
maintained until high and medium winter operations are completed.
4. If the condition of the ice becomes a safety concern, rinks may be closed at the
discretion of the Parks Maintenance Superintendent.
5. For safety reasons, the City has a weather policy which determines rink closing.
The warming house and rinks will be closed if the actual air temperature is -5
degrees Fahrenheit or colder, or the wind chill is -25 degrees Fahrenheit or
colder. The weather cancellation hotline is 952.447.9825
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WINTER MAINTENANCE POLICY
11. Rieht-of-Wav Use
The intent of the right-of-way is to provide room for snow storage, public and private
utilities, sidewalks, street lights, signage and other City uses. However certain private improvements
such as mailboxes are permitted within this area. Other private improvements are not permitted.
a. Mailbox
Mailboxes must be installed in such a manner as to provide access by Post Office personnel
or other parcel carriers and to allow for Public Works equipment to maintain the streets. A
drawing showing the proper details for mailbox placement is attached as Exhibit E.
Mailboxes and posts should be constructed securely enough to withstand snow rolling off a
plow or wing. Any posts that are rotten or too weak to withstand winter weather will not be
the responsibility of the City.
The City will bear the cost of the repair of a damaged mailbox only if it is a result of City
equipment actually hitting the mailbox, not from the weight of snow. The City will install a
replacement mailbox and post which shall be a standard size non-decorative type; or the
mailbox owner will be reimbursed up to $30.00 toward the cost of a replacement mailbox
and post. The City will make temporary repairs to mailboxes for mail delivery if City plows
actually hit a mailbox. When weather and time permit, the Public Works Department will
complete the repairs.
Damage resulting from snow is the responsibility of the property owner/resident. Removing
snow from the mailbox and maintaining access to the mailbox is the responsibility of the
property owner.
b. Boulevard Sod
The City shall, when it receives a complaint, record the location of alleged damage to sod
caused by contact with City equipment. The location will be reviewed by the Public Works
Department in the spring when the extent of the alleged damage can be verified. Frequently
the damage looks more severe immediately after occurring than it does when the snow has
melted in the spring. If the sod needs repair as determined by the Public Works Department,
the Public Works Department shall either sod or seed the damaged area. New topsoil may be
placed if deemed necessary. City staffwill water the new seed/sod once; it will then be the
residents' responsibility to water and maintain the damaged area. The cost of the repairs are
borne by the City.
To reduce the areas of damaged sod by City equipment, the City will provide markers free of
charge to residents to place along their curb to mark the edge of the road for the equipment
operators. If there is damage to a boulevard a rea caused by City equipment, the City
maintenance crews will give priority to those residents who placed the markers along their
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WINTER MAINTENANCE POLICY
property.
c. Irrieation" Liehtine" Trees" Fences" Etc.
The City will assume no responsibility for damage to underground irrigation systems, private
lighting systems, trees, shrubs, specialty grasses, rocks, fences or similar landscaping
installed in City controlled right-of-way or easements.
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12/ 15/2004
EXHIBIT A
PRIORITY SNOW PLOW ROUTES
Sunset Trail
Franklin Trail
Fish Point Road
Fairlawn Shores
Crest Avenue
Carriage H ills Parkway
Carriage Hills Parkway
Pike Lake Trail
McKenna Road
Wilds Parkway
Fremont Avenue
Northwood Road
Main Avenue
Ridgemount Avenue
Fish Point Road
Duluth Avenue
Park Nicollet Avenue
Village Lake Drive
TH 13
TH 13
TH 13
150th Street
CSAH 42
Crest Avenue
CSAH 21
Carriage Hills Parkway
CSAH 42
CSAH 83
CSAH 82
Fremont Avenue
Pleasant Street
Rutledge Street
CSAH 21
TH 13
Franklin Trail
Toronto Avenue
...--.-----~------..-..-~--r~~-.-..--..--.-. --.-..-..--.........-....---
CSAH12
TH 13
Southern Terminus
TH 13
Carriage Hills Parkway
Western Terminus
Eastern Terminus
Shakopee Border
Shakopee Border
CSAH 82
Northwood Road
CSAH12
Ridgemount Avenue
Main Avenue
E & W Oak Point
CSAH 21
Toronto Avenue
TH 13
12/15/2004
EXHIBIT B
DAYTIME SNOW EMERGENCY ROUTES
STREET FROM TO
Sunset Trail TH13 CSAH12
Franklin Trail TH13 TH13
Fish Point Road TH13 Southern Terminus
150th Street TH 13 Fairlawn Shores
Fairlawn Shores 150th Street TH13
Crest Avenue CSAH 42 Carriage Hills Parkway
Carriage Hills Parkway Crest Avenue Western Terminus
Carriage Hills Parkway CSAH 21 Eastern Terminus
Pike Lake Trail Carriage Hills Parkway Shakopee Border
McKenna Road CSAH 42 Shakopee Border
Wilds Parkway CSAH 83 CSAH 82
Fremont Avenue CSAH 82 Northwood Road
Northwood Road Fremont Avenue CSAH12
Main Avenue Pleasant Street Ridgemount Avenue
Ridgemount Avenue Rutledge Street Main Avenue
Fish Point Road CSAH 21 E & W Oak Point
Duluth Avenue TH13 CSAH 21
Lords Street CSAH 21 Eastern Terminus
Shady Beach Trail CSAH 42 Southern Terminus
Rutgers Street CSAH 42 Southern Terminus
Watersedge Trail Rutgers Street Southern Terminus
Boudins Street Watersedge Trail TH 13
Rustic Road TH13 Glendale Avenue
Glendale Avenue Northern Terminus Southern Terminus
Oakland Beach Avenue Northern Terminus TH 13
Candy Cove Trail CSAH 44 TH 13
Dakota Street TH13 Arcadia Avenue
Park Nicollet Avenue Franklin Trail Toronto Avenue
Village Lake Drive Toronto Avenue TH13
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Mailbox ABC's
Helpful hints to protect your mailbox from the snowplow
4%,1.4,411
., Mailbox
shown is at
correct
height.
Snowplow
blade clears
the mailbox.
Mailbox
shown is
below correct
height.
Snowplow
blade hits the
mailbox.
The Prior Lake Public Works Department would like to remind residents to check their
mailboxes to ensure that they meet the following criteria:
~ Front of mailbox should be flush with the back of the curb and 42" to
44" from the top of the curb to the top of the mailbox.
@ Newspaper boxes and other containers should be set back a minimum
of 6 inches from the back of the curb.
@ The post should be set back a minimum of 12 inches from the back of
the curb.
City of Prior Lake Public Works Department
17073 Adelmann Street SE, Prior Lake, MN 55337
952-440-9675
~ _...__,~______._______ _'--,-_,_...___.__..~_._"...__.__.______.__.._._~...c_ _.,__..__.o_."..__........_.___._.....___._..o..00._.