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HomeMy WebLinkAbout4-Minutes from 09 22 14 O� PRIOr t~ U 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES M ES01 September 22, 2014 CALL TO ORDER The meeting was called to order at 7:02 p.m. Present were Mayor Hedberg, Councilors Keeney, McGuire, Morton and Soukup, City Manager Boyles, Assistant City Manager Meyer, City Attorney Rosow, City Finance Director Erickson, City Engineer/Inspections Director Poppler, Public Works/Natural Resources Director Gehler, Community Development Director Rogness, Police Lieutenant Hofstad, and Executive Assistant Dull. PUBLIC FORUM The public forum is intended to afford the public an opportunity to address concerns to the City Council. The public forum will be no longer than 30 minutes in length and each presenter will have no more than ten(10)minutes to speak. Topics of discussion are restricted to City governmental topics rather than private or political agendas. Topics may be addressed at the public forum that are on the agenda. However, topics that are the subject of a public hearing are best addressed at the public hearing,not at public forum. Therefore,topics may not be addressed at public forum if:(i)the topic has been the subject of a public hearing before the City Council or any City Advisory Committee and the Council has not taken action on the topic;or(ii)if the topic is the subject of a scheduled or continued public hearing or public information hearing on the current agenda or at a future meeting before the City Council or any City Advisory Committee. During public forum, a member of the public may request that the City Council consider removing an item from the Consent Agenda following the procedure set forth in Section 401.5. The City Council may discuss but will not take formal action on public forum presentations. Matters that are the subject of pending litigation are not appropriate for the forum. Boyles: Reviewed the process for the public forum. With no persons interested in speaking, Mayor Hedberg opened and closed the Public Forum at 7:04 p.m. APPROVAL OF AGENDA MOTION BY MCGUIRE, SECOND BY MORTON, TO AMEND THE AGENDA TO INCLUDE ITEM 9D, UPDATE ON COUNTY ROAD 21, AND APPROVE THE AGENDA AS AMENDED. VOTE Hedberg Keeney McGuire Morton Soukup Aye N N N N N Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. APPROVAL OF SEPTEMBER 8. 2014 CITY COUNCIL MEETING MINUTES MOTION BY KEENEY, SECOND BY SOUKUP, TO APPROVE THE MINUTES OF THE SEPTEMBER 8, 2014 CITY COUNCIL MEETING. VOTE Hedberg Keeney McGuire Morton Soukup Aye N N N N N Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. APPROVAL OF SEPTEMBER 16.2014 CITY COUNCIL MEETING MINUTES MOTION BY MCGUIRE, SECOND BY SOUKUP,TO APPROVE THE MINUTES OF THE SEPTEMBER 16,2014 CITY COUNCIL MEETING, VOTE Hedberg Keeney McGuire Morton Soukup 1 Aye Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. CONSENT AGENDA Boyles: Reviewed the items on the consent agenda. A. Consider Approval of Claims Listing B. Consider Approval of Building Permit Summary Report C. Consider Approval of Animal Control Services Report D. Consider Approval of Fire Department Report E. Consider Approval of Resolution No. 14-140 Approving the Purchase of 28,000 Gallons of Unleaded Fuel through the State of Minnesota Cooperative Purchasing Venture F. Consider Approval of Resolution No. 14-141 Approving the Hickory Shores 5th Addition Final Plat and Development Contract G. Consider Approval of Resolution No. 14-142 Authorizing a Special Hunt for Mike Vierling H. Consider Approval of Resolution No. 14-143 Authorizing a Special Hunt for The Wilds I. Consider Approval of a Massage Therapy License for Nancy Nguyen J. Consider Approval of Resolution No. 14-144 Waiving Platting Requirements for the Combination of Property Locate at 14524 Glendale Avenue SE K. Consider Approval of Resolution No. 14-145 Waiving Platting Requirements for the Combination of Property Located at 3027 Knollridge Drive NW MOTION BY SOUKUP, SECOND BY MORTON TO APPROVE THE CONSENT AGENDA AS WRITTEN. VOTE Hedberg Keeney McGuire Morton Soukup Aye Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. PRESENTATIONS: 6A. Proclamation Declaring October as Domestic Violence Awareness Month as Recommended by the Community Safety Advisory Committee Boyles: Reviewed the staff report dated September 22, 2014 in connection with the agenda item and provide background information regarding the Community Safety Advisory Committee and its duties. Betsy Jader (14962 Pixie Point Cir, SE, CSAC Committee Member): Provided information regarding Southern Valley Alliance For Battered Women (SVAFBW), recent domestic violence incidents, and statistics of domestic violence. Discussed various programs offered by SVAFBW and the criminal justice intervention project with the PLPD. Also delivered SVAFBW statistics and stated SVAFBW wished to thank the Committee and the City for supporting the cause. Hedberg: Recited the proclamation declaring October as Domestic Violence Awareness Month as Recommended by the CSAC. 09 22 14 City Council Meeting Minutes 2 PUBLIC HEARINGS: 7A. Public Hearing to Consider Approval of Resolution No. 14-146 to Vacate a Portion of Candy Cove Trail Right of Way Adjacent to 5308 Candy Cove Trail SE Rogness: Reviewed the staff report dated September 22, 2014 in connection with the agenda item. Staff recommended approval of Resolution No. 14-146 vacating the proposed right-of-way on Candy Cove Trail subject to applicant filing an easement in recordable form over the proposed vacated right-of-way satisfactory to and approved by Minnesota Valley Electric Cooperative. MOTION BY SOUKUP, SECOND BY MCGUIRE, TO OPEN THE PUBLIC HEARING AT 7:21 P.M. VOTE Hedberg Keeney McGuire Morton Soukup Aye Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. Jared Goerlitz, (PFB Law Professional Association, 55 E. 5th St. Suite 800, St. Paul, obo property owner): Stated they were attempting to obtain a complete legal description for the property to provide a marketable title for the sale of the property. Hedberg: Confirmed no others wished to testify at the Public Hearing. Keeney: Inquired about the effect of the vacation on the property with regard to setbacks and whether structures would be constructed in the area of the proposed vacation, asked if the area could be included in the legal description without the vacation, and inquired whether there were any plans to move the property closer to the roadway or add impervious surface. Goerlitz: Explained the goal was to provide a clear and accurate property legal description where the description matches the actual use of the property which would enable the sale of the property as efficiently and accurately as possible. Added that the vacation offers nothing in real value except the clear definition of where the property line actually is. MOTION BY MCGUIRE, SECOND BY MORTON, TO CLOSE THE PUBLIC HEARING AT 7:27 P.M. AND APPROVE RESOLUTION NO. 14-146 PROVIDING FOR THE VACATION OF A PORTION OF THE CANDY COVE TRAIL RIGHT-OF-WAY. VOTE Hedberg Keeney McGuire Morton Soukup Aye Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. OLD BUSINESS 8A. Consider Approval of Resolution No. 14-147 Adopting the 2014 Update of the 2040 Vision and Strategic Plant Boyles: Reviewed the staff report dated September 22, 2014 in connection with the agenda item. Staff recommended approving Resolution No. 14-147 Adopting the 2014 Update of the 2040 Vision and Strategic Plan. 09 22 14 City Council Meeting Minutes 3 Keeney: Commented this update changed the style of the document including the elimination of technical elements that became unwieldy and reduction to the number of goals which were not a result of being less ambitious but rather reflected the reality of what can be accomplished given resources available. Noted a couple of changes including the separation of planning for development within the City and planning for the municipal entity and services the city provides stating the vision for the community is something that can be influenced by the Council but the Council has a direct impact on the municipal entity and its services. Commented the update does a better job of describing the two distinct aspects of planning. McGuire: Stated he was involved in the process and was impressed with the process and number of participants. Hedberg: Echoed Councilors Keeney and McGuire's comments stating the format was more accessible and the City Manager and staff did a great job including the most recent community survey results to include both resident concerns and positive comments. MOTION BY MORTON, SECOND BY SOUKUP, TO APPROVE RESOLUTION NO. 14-147 ADOPTING THE 2014 UPDATE OF THE 2040 VISION AND STRATEGIC PLAN. VOTE Hedberg Keeney McGuire Morton Soukup Aye Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. NEW BUSINESS 9A. Consider Approval of Resolution Nos. 14-148 and 14-149 Approving the 2015 Preliminary Tax Levy and Budgets Boyles and Erickson: Reviewed the staff report dated September 22, 2014 in connection with the agenda item. Noted the hearing date in the report should be revised to December 8, 2014 at 7:00 p.m. Staff recommended the Council discuss and determine the appropriate action. Hedberg: Noted the property tax levy per household graph was skipped during presentation of the staff report which shows the proposed 13.04%was below the accumulated rate of inflation and below 2009, 2010, and 2011 levy increases. Commented he believed in keeping the levy per household below the rate of inflation which is accomplished with the 13.04%. Keeney: Pointed out another graph in the report showing expenditures per household which was also significantly below the rate of inflation and showed expenditures having been reduced over the past 10-15 years. Concerned that the graphs are mismatched because the levy goes up but expenditures go down. Asked for clarification of what was included in the expenditures per household graph. Erickson: Advised the graph showed only general fund operating expenditures. Keeney: Confirmed the difference in the graphs was the debt service. Stated the debt portion of the levy was fixed as debt payments had to be made noting the proposed increase for 2015 was 1.7%and 2016 was estimated at approximately 5% which was a large portion of the overall levy. Commented his other issue was reserve replacement which he thought was a cash flow issue. Suggested paying attention to the expenditures that 09 22 14 City Council Meeting Minutes 4 continued to be significantly below the inflation rate which was a result of shrinking the City budget per household. In favor of lower level city services based on affordability and other factors until a point where expectations aren't being met. Believed they were in the range and didn't disagree that things have been cut but suggested they haven't done the same on the debt side as capital projects have tended to get ahead of the idea of reducing debt. Requested focus on capital plans and debt going forward. Soukup: Commented that because of surplus in reserves, budgets were at 0% - 0.33% increase in tax levy during her time on the Council. Stated Council knew that spending down the reserve with zero to minimal tax levy increases couldn't be sustained and it was now catching up this year. Stated she wanted to be mindful of the replacement of the reserve but make sure they were not in a position on the flip side in a few years. Commented the Farmer's Almanac indicated this year's winter will be the same as last year which means similar spring and flooding and a higher probability that infrastructure will be damaged. Stated she didn't want the City to become desperate for money and bailouts and was concerned with planning for future unexpected emergency situations. McGuire: Frustrated with the way the Council has been financing the budget over the last 6-8 years noting that the CIP has gone up 2.1%each year,growth is increasing 1%-2%per year, and the actual levy average is 0.62%. Noted the Council established a reserve goal of 45% with minimum of 40% and maximum of 50% and now it is projected to go below 40% as a result of funding the budget using reserves. Stated the Council has put themselves in this position and they will have to bite the bullet, not at 13%, but a substantial increase. Morton: Shared most of the comments already made but firmly believed there were opportunities to make some cut backs and choices. Stated that while there has been some consideration to the tax levy in the last few years at being very low, the proposed 13% is not reasonable either. Commented there were several areas they could go back through and consider as well as review the seven areas presented in the staff report. Suggested also reevaluating the Capital Improvement Plan to determine what projects were priorities and what could be deferred. Concluded that the proposed 13%was not palatable for her personally or the public at large. Keeney: Requested clarification of information from the finance director regarding: 1) General fund expenditures budget with respect to one time charges that are not intended to be repeated in 2015; 2) Other increases in expenditures that are planned resulting in the net expenditure change. Noted it explained in part why the levy needs to go up due to an increase in our base operating expenses budgeted each year with significant costs being personnel at 3.86% or 2.5% on the amended budget. Stated this suggested the city was keeping up with inflation in personnel costs, it was reasonable and indicated how the council would need to negotiate the personnel costs. Asked that the one-time expenditures not be paid from reserves by possibly starting a miscellaneous large expenditure fund so the reserves can be sustained instead of too much or not enough.Added this was a bit of our own accounting and it was not a big crisis but wanted to do the right thing with the reserves. Hedberg: Pointed out the proposed budget brings reserve levels to the low end of the range, that the target is 45%, and that the proposed numbers would not replenish completely. McGuire:Agreed with Councilor Keeney in that reserves shouldn't be above the 50%mark but also shouldn't be below the 40% mark. Noted that the proposed was a preliminary levy so the number approved would be a maximum, not the set amount. Commented that it was important that the public know what options would be considered to cut the levy percentage which including potentially eliminating code enforcement, recreation with kids programs and Club Prior, Police Chief, closing the library, and snow plowing roadways less which he stated he was not in favor of. Commented that people like the level of service provided. 09 22 14 City Council Meeting Minutes 5 Keeney: Asked for clarification of substantial increases to water and sewer funds, inquired about items showing as expenditures and what was included, asked what portion was daily operating versus project costs,and whether amounts fluctuate annually with the projects and if so,that might be something to pay attention to in the budgeting process. Erickson: Advised that the most significant change in enterprise funds was due to the capital projects planned. Referred to plans for projects in 2015 stating that when Council adopted the 2015 CIP, those numbers were put into the preliminary budget. Stated if Council wanted to revise the CIP, the budget would be amended. Commented that the numbers shown incorporated anticipated project costs and expenses with inflation and explained that the amounts reflected enterprise funds expenditures and corresponding contributions to the projects. Further explained utility funds were not bonded for but rather built into the rates so funds are available in the reserve balances for each of the enterprise funds. Added that if the council wanted to show a budget for construction, which would show projects planned and approved within CIP, council would see dollars moving from enterprise funds,trunk fund and oversizing,and bond proceeds but noted the council currently doesn't adopt a budget for the construction fund because each of the projects are approved by separate council action.Advised that contributions from the enterprise funds do not directly impact the tax levy for upcoming budget but would impact the 2016 budget as 2015 projects debt issuance would happen in 2015 but payments wouldn't happen until 2016. Keeney: Commented he wanted to clarify the numbers were not showing increased personnel but rather costs anticipated for approved 2015 projects. Hedberg: Stated costs were also high due to 2014 projects not executed which pushed them into 2015. Soukup: Commented they should line item the replacement of reserves but also didn't want to use reserve funds for one time emergency situations like the 2014 flooding and should instead figure out how to budget for those situations. Erickson: Explained it wasn't typical to budget for catastrophic events as that was the intent of the reserve fund and the reason for the policy in place requiring a minimum of 40% available. McGuire: Stated most cities have a contingency built into their budget of about 5%of the general fund levy which Prior Lake's budget does not have. Commented another way to fund some projects, once back to a healthier balance and levy back to a more reasonable number, is take half of the excess revenues over expenditures and put into a special fund for those types of projects and the other half put towards reducing taxes the following year. Boyles: Advised that some years ago there was a contingency line item and the belief was that the reserve fund was the contingency so it was eliminated so as not to duplicate. Keeney: Commented regarding elimination of the contingency explaining that Prior Lake had sustained 15 years of history where the average revenues over expenditures was close to 10%of the budget and instead of adding the 2%-5% contingency, council decided not to continue growing the contingency due to already being 10% ahead. Explained the cycle for the reserves and inquired about the cash balance of the last cycle. Erickson: Stated she did not know the balance at this time but concurred with discussion in that the cash flow component of the reserves didn't wipe it down to 0 by the time we received our first check in June. But there were other components that play into the reserve balance such as unforeseen events, to take advantage of one time opportunities, and other items that dictated the 40-50% reserve balance. 09 22 14 City Council Meeting Minutes 6 Hedberg: Commented that the councils over the last 5 years have increasingly asked staff to tighten the budget and the$500,000 reserve phenomenon has disappeared because the council has been asking staff and the city manager and finance director to put together tighter budgets. Didn't think they could count on generating $500,000 or more of surplus. Soukup: Echoed Mayor Hedberg's comments noting that budgets have been reduced but one area of surprise each year is development costs. Added that the recession hit which didn't affect Prior Lake as bad as other communities, but the inventory of space is low.Commented that this was her last year on the council and councils going forward may have to look at those numbers and begin the budget process sooner. Keeney: Inquired about CIP portion of the levy and the revisions made when the CIP was adopted. Erickson: Explained the CIP does not directly impact the tax levy but would impact the enterprise funds noting 2015 projects impact 2016 debt. Keeney: Commented that they have removed the spike for the water treatment facility and hoped they don't go to the peak level of the debt levy although he was not as concerned with the debt increase. Stated he was ok with general fund expenditure level on a preliminary basis but would like to explore more and was not in favor of restoring reserves in one shot and would rather stretch that out. Commented he was in favor of a number lower that then proposed 13% and inquired about effects to reserve if reducing to a 10% levy increase with no other changes. Erickson:Advised that if splitting the reserves into two year replenishment, it would reduce the levy by 2.7%so levy would be 10.7%. If moving to three year replenishment, believed the levy would be about 9.8%. Keeney: Supported the maximum levy increase of 10%. Morton: Stated she believed there was still wiggle room in the numbers on the budget side. Soukup: Confirmed the motion at maximum of 10% levy increase did not specifically call for reserve replenishment over three years. Erickson: Requested clarification and identification of what needed to be cut to reduce the maximum levy to 10%. Soukup: Asked for information regarding the EDA's requested budget increase, details of code enforcement, details within recreation with regard to breakdown of neighborhood parties and events, and information regarding impacts if there was a change in police supervisors. McGuire: Agreed that maybe the council could cut a little out of each and discuss at a work session. Keeney: Stated his comments and motion was specifically vague as he was uncomfortable with reductions proposed as a whole program. Requested staff provide line item details on departmental budgets as it would be informative to understand what it costs to run the departments. Hedberg:Advised he would vote against because they have been increasing amount of capital and debt service over the last several years and didn't want to continue to kick the can down the road. Added that during the 09 22 14 City Council Meeting Minutes 7 recession they intentionally continued to try to ease the tax burden by using reserves because people were under extreme distress. Stated that he would only be in favor of three years to replenish reserves if it got them back to 45%, not just 40%and that the services they would have to cut were not frivolous services. Commented he would not be supportive of anything other than about 1% to 1 '/z% reduction from the proposed 13%. McGuire: Confirmed that the motion only adopted a maximum but that discussion of actual tax levy could continue. MOTION BY KEENEY, SECOND BY MORTON, TO APPROVE RESOLUTION NO. 14-148 ADOPTING PROPOSED 2015 CITY BUDGETS AND CERTIFYING PRELIMINARY 2015 CITY OF PRIOR LAKE PROPERTY TAX LEVY TO SCOTT COUNTY DEPARTMENT OF TAXATION AND TO APPROVE RESOLUTION NO. 14-149 ADOPTING PROPOSED 2015 ECONOMIC DEVELOPMENT AUTHORITY BUDGET AND CERTIFYING PRELIMINARY 2015 ECONOMIC DEVELOPMENT AUTHORITY PROPERTY TAX LEVY TO SCOTT COUNTY DEPARTMENT OF TAXATION WITH AMENDMENT TO SHOW THE MAXIMUM LEVY ON THE CITY WOULD BE A 10%OR LESS INCREASE, EDA BUDGET WOULD REMAIN UNCHANGED FROM THE EDA RECOMMENDATION, AND THE HEARING DATE IS SCHEDULED FOR DECEMBER 8, 2014. VOTE Hedberg Keeney McGuire Morton Soukup Aye ❑ Nay ® ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. 913. Consider Approval of Resolution No. 14-150 Authorizing the Mayor and City Manager to enter into the City's Standardized Professional Services Agreement for the Highland, Marsh, Skyline, Grainwood, and Eau Clair Street Improvements Gehler: Reviewed the staff report dated September 22, 2014 in connection with the agenda item. Staff recommended approval of Resolution No. 14-150 Authorizing the Mayor and City Manager to execute a Professional Services Contract with Bolton & Menk. Morton: Requested clarification for project dedication and whether it was a "do not exceed" contract similar to the contract recently approved. Keeney:Noted the past relationship the City had with WSB and inquired whether they underbid and their thoughts on the project. McGuire: Stated his support for the staff's recommendation commenting that the do not exceed hourly rate has worked out well in the past. Gehler: Confirmed the contract was an hourly "not to exceed" contract for a similar project as the recently approved contract referred to. Explained other provisions of the Bolton & Menk bid including 1/3 of the hours being dedicated to engineering work. Added that when a contract is nearing its "not to exceed" amount, service begins lacking or the company will request a change order to increase the amount and complete the work. Also advised that when speaking with WSB about their bid, they confirmed they didn't budget for certain services that typically require additional people or time. 09 22 14 City Council Meeting Minutes 8 Morton: Commented that if the contract was a not to exceed bid and the consultant did exceed that amount, why would they authorize a change request. Gehler: Explained that from experience, the level of service drops significantly when coming to the end of the authorized contract amount. MOTION BY MORTON, SECOND BY MCGUIRE, TO APPROVE RESOLUTION NO. 14-150 AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR THE HIGHLAND, MARSH, SKYLINE, GRAINWOOD, EAU CLAIRE STREET IMPROVEMENTS. VOTE Hedberg Keeney McGuire Morton Soukup Aye Z Z Z ❑ ❑ Nay ❑ ❑ ❑ Z Z Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. 9C. Consider Approval of Resolution No. 14-151 Accepting Proposals and Authorizing the Mayor and City Manager to Enter into the City's Standardized Professional Services Agreement for Geotechnical Exploration for Certain 2015 Improvement Projects Poppler: Reviewed the staff report dated September 22, 2014 in connection with the agenda item. Staff recommended approval of Resolution No. 14-151 awarding the City's Standardized Professional Services Agreement with Element Materials Technology for the 2015 Improvement Projects Design Geotechnical Services. Soukup: Acknowledged that the City had poor soils and soil exploration was always necessary. Asked if they needed to complete the soil exploration or if there was a way to conduct a more streamlined process. If not possible, inquired whether there was a way to get a better deal somehow. Hedberg: Inquired whether conditions change soils and whether they would need to be renewed if projects do not go through. Morton:Asked whether soil borings could be included in the contracts such as the one just approved with Bolton &Menk instead of having to do soil borings separately. Poppler: Advised that results of soil borings determine how much soil correction is needed, roadway thickness, how the street looks, etc. which then determines the amount of materials needed going into a feasibility study and thus, the cost for a project. Explained that the bids presented were a total for three project areas to use one firm rather than have three quotes for each of the three separate projects. Explained that the water tables change but soils remain relatively the same and soil borings can be used four years after completed. Clarified that design firms need the information from soil borings to include in design but they don't have the equipment to perform the specialized task. MOTION BY SOUKUP, SECOND BY MCGUIRE, TO APPROVE RESOLUTION NO. 14-151 AWARDING THE CITY'S STANDARDIZED PROFESSIONAL SERVICES CONTRACT TO ELEMENT MATERIALS TECHNOLOGY FOR THE 2015 IMPROVEMENT PROJECTS GEOTECHNICAL SERVICES. VOTE Hedberg Keeney McGuire Morton Soukup Aye X Z Z X Z Nay ❑ ❑ ❑ ❑ ❑ 09 22 14 City Council Meeting Minutes 9 Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. 9D. County Road 21 Update McGuire: Commented he has received many questions regarding CR 21 at Arcadia, Duluth and TH 13. Asked staff to invite the county officials to a work session to discuss timelines and the options that have been considered at main and other streets. Keeney: Stated there have been several conflicting reports and requested additional information regarding possible closing of Main and stop lights at Arcadia, who is making the decisions and timelines, as well as what is driving the closure at Main. Soukup: Noted the three major players in the area were city, county, and state and asked that the roadway network be extended so the scope of the discussion is larger and not just the Main Ave. intersection. MOTION BY MCGUIRE, SECOND BY KEENEY, DIRECTING STAFF TO INVITE APPROPRIATE COUNTY AND STATE REPRESENTATIVES TO A FUTURE COUNCIL WORK SESSION, THAT MUST TAKE PLACE BEFORE THE CITY COUNCIL IS CALLED UPON TO VOTE ON ANY RELATED MATTER, TO DISCUSS THE DOWNTOWN STREET SYSTEM INCLUDING HISTORY OF ROADWAYS AND VARIOUS INTERSECTIONS, IMPROVEMENT OPTIONS AND DECISIONS MADE, IF ANY, AND TIMELINES FOR DECISIONS, IMPROVEMENTS, ETC. VOTE Hedberg Keeney McGuire Morton Soukup Aye Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ The motion carried. ITEMS REMOVED FROM CONSENT AGENDA: NONE. OTHER BUSINESS 1 COUNCILMEMBER REPORTS 11A. Conduct a closed session to discuss labor relations and negotiation strategy Mayor Hedberg retired the Council to executive session at 9:08 p.m. to discuss labor relations and negotiation strategy for three different union contracts and reconvened the regular meeting at 10:15 p.m. ADJOURNMENT With no further business brought before the Council, a motion to adjourn was made by MORTON, seconded by SOUKUP. The motion carried and the meeting adjourned at 10:15 p.m. VAL Frank B6do4 dity Manager 09 22 14 City Council Meeting Minutes 10