HomeMy WebLinkAbout5D-Credit River Road Improvement Design Survey O� PWO�
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4646 Dakota Street SE
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CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 13, 2014
AGENDA#: 5D
PREPARED BY: SENG THONGVANH, PROJECT ENGINEER
PRESENTER: SENG THONGVANH
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING PROPOSALS
AND AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER
INTO THE CITY'S STANDARDIZED PROFESSIONAL SERVICES
AGREEMENT FOR DESIGN SURVEY FOR THE CREDIT RIVER ROAD
IMPROVEMENT PROJECT, CITY PROJECT#TRN15-000006
DISCUSSION: Introduction
The purpose of this agenda item is to accept the proposals for professional
service related to surveying for the Credit River Road Improvement Project.
History
The City uses the Five Year Capital Improvement Program to plan its
infrastructure improvements and the financing for capital improvements.
The Credit River Road Improvement Project proposes to reconstruct the
street and upgrade utilities within the project area.
On August 25, 2014, the City Council authorized the preparation of the
Feasibility Reports for the Credit River Road Improvement Project. The
Feasibility Report will address street reconstruction and utility
improvements on the Credit River Road Project. The Feasibility will be
completed by City Staff.
In anticipation of the project, the City of Prior Lake must perform project
surveying.
Current Circumstances
Staff has requested proposals from three firms for design survey. They
include: Bolton & Menk, Probe Engineering, and WSB &Associates. Each
of these firms has previously completed work for the City of Prior Lake.
The proposals received are tabulated below:
F>wrm Mame TotalE ost
Probe Engineering $11,750.00
WSB &Associates $15,900.00
Bolton & Menk $37,000.00
Three proposals were received and were each analyzed. City Staff is
recommending that Probe Engineering be selected to perform the Credit
River Road design survey for the City of Prior Lake. Probe recently
performed the construction stalking for the Maplewood Street Improvement
Project.
http://sp1ash/teams/am/0ctober 4 2010/10 13 2014/Credit River Road Surveying Award-Rep.doc
Conclusion
The City has worked with Probe on previous projects and is comfortable
with the proposals provided. City Staff recommends that Probe be selected
for professional service support for the Credit River Road Improvement
Project.
ISSUES: Surveying services for a project of this size are beyond the scope of what
the City can provide in house with limited personnel and equipment.
The Bolton and Menk bid is more than double the amount of the other two
bids received. Because we use Bolton Menk a great deal and want to be
sure that their bids are competitive, we asked what happened in this case.
According to their representatives, Bolton and Menk is currently working on
a large survey project and their existing work schedule does not allow for
survey work of Credit River Road to be completed per City requirements.
Because they value working with the City, they have provided an
alternative schedule.
FINANCIAL The surveying work will be funded through the Construction Fund for the
IMPACT: Credit River Road Project.
ALTERNATIVES: The alternatives are as follows:
1. Approve as part of the consent agenda a resolution awarding the City's
Standardized Professional Services Agreement with Probe Engineering
for the Credit River Road Improvement Project Design Survey.
2. Deny this item for a specific reason and provide Staff with direction.
3. Defer this item until a specific date in the future.
RECOMMENDED Motion and second for alternative#1.
MOTION:
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4646 Dakota Street SE
�rlNx�so��' Prior Lake,MN 55372
RESOLUTION 14-xxx
A RESOLUTION AWARDING THE CITY'S STANDARDIZED PROFESSIONAL SERVICES CONTRACT
FOR SURVEYING OF THE CREDIT RIVER ROAD IMPROVEMENT PROJECT, CITY PROJECT
#TRN15.000006
Motion By: Second By:
WHEREAS, Surveying is a necessary service needed to properly install City infrastructure; and,
WHEREAS, Surveying is needed for the Credit River Road Improvement Project; and,
WHEREAS, The City does not have the equipment or expertise to provide these services in-house; and,
WHEREAS, The City received the following proposals for services:
Firm Name Total Cost
Probe Engineering $11,750.00
WSB &Associates $15,900.00
Bolton & Menk, Inc. $37,000.00
The low proposal was submitted by Probe Engineering; and
WHEREAS, City Staff recommends award of the City's Standardized Professional Services Contract to Probe
Engineering for the Credit River Road Improvement Project Design Surveying Services.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City's Standardized Professional Services
Agreement with Probe Engineering for an amount of$11,750.00.
3. Funding for these engineering services will be drawn from Accounts#501-48388.
PASSED AND ADOPTED THIS 13th DAY OF OCTOBER 2014.
VOTE Hedberg Keeney McGuire Morton Soukup
Aye ❑ ❑ ❑ ❑ ❑
Nay ❑ ❑ ❑ ❑ ❑
Absent ❑ ❑ ❑ ❑ ❑
Abstain ❑ ❑ ❑ ❑ ❑
Frank Boyles, City Manager